Audit & Fraud Investigations: Data Mining & Analytics Automation

Transcription

1 Audit & Fraud Investigations: Data Mining & Analytics Automation Facilitator Mr. Areef Ali B.Sc, FCCA, CA, MBA Wed 20th & Thu 21st February 2019 Get the latest Business Intelligence Analytics tools Contact for inquiries or a customized in-house session or help with automating aspects of your audit / fraud investigative work: Phone: (868) or areef@aaa-bsol.com

2 Overview & Aims Your organisation may be overly relying on and investing in very expensive software to support your audit & fraud investigations. You can use MS Excel and its new Business Intelligence tools and techniques to get the same capability and more done for free. Learn how to leverage MS Excel and its new tools in your investigations to: - save money and training time for your audit / investigative team - make your team more productive - get more audit and fraud investigative tasks done faster - Learn new techniques - create reversible routines with full audit trail to analyse data directly from the data source - present your investigative findings more effectively Seminar Format / Presentation approach This is an interactive seminar with a mix of tutoring, hands on exercises and discussion. Who will benefit This course will benefit professionals who would like to enhance their audit & investigative skills rapidly by harnessing the power of MS Excel and its free business intelligence add-ins. Participant Prerequisites & requirements You should understand the basics of using MS Excel i.e. be able to create, format and edit spreadsheets You should have a basic knowledge of auditing and / or fraud investigation training To attend You MUST walk with a laptop equipped with MS Excel 2016 or higher or Office 365 updated What are your Key learning points & benefits? Receive training from an experienced consultant who has worked for, consulted with and trained in accounting, audit, fraud and automation work for organisations (see Mr. Areef Ali s profile attached) Get trained in a skills which will give you a competitive edge in the work place. The ability to use MS Excel to conduct audit and fraud investigative work effectively will put you ahead of your colleagues Receive a USB drive with all practice exercises, case solutions & other training materials Get a certificate with this programme and claim CPD hours for your training Seminar Pricing The price inclusive of lunch, snack break refreshments and materials is TT$3,500 + VAT = $3, total for both days. If you have more than 5 attendees contact us for discounted rates. 2

3 Course Agenda Day 1 8:30am - 4:00pm Overview - Topic Introduction & course Objectives - Review of Traditional tools vs Power BI techniques Key Uses, Benefits & for Audit & Fraud Investigations Extracting, transferring and loading data (ETL) for Data Analytics for free - The premise for ETL and data analytics in Excel - Data tables - Basic benefits, uses and data analysis techniques using data tables - Data tables and audit business intelligence Data extraction - New flexible multiple source ETL using MS Excel s Power Query feature - Getting the source data using Power Query - from online / web searches organizational databases (Access, Oracle, SQL server etc) or files/ folders (Excel, Text, XML etc) for analysis Fixing / Modifying the data - Performing data transformations using Excel Power Query s automated routines Excluding / filtering data columns / rows of data not required for analysis Change data types, text case, move columns, Add new columns Splitting /& Merging / trimming data Grouping and aggregating data, using Power Query Appending data from multiple sheets / files automatically Perform lookups and join in new data to your data set Performing basic & statistical calculations on the data Comparing two or more lists the automated way Loading the data for further analysis Loading to a spreadsheet / Loading as a connection / Loading to the Data model Audit Data Sampling techniques - Random sampling / Choosing every nth item / Using Pareto Analysis for smart data sampling Variance Analysis for Audit and Fraud investigations - Flagging variances using conditional flags, traffic lights, heat charts - Using formulas with conditional formatting to tag exceptions & variances - Using a formula to highlight exceptions across an entire row Identifying Duplicate payments - 4 methods in Excel Remove duplicates method, Advanced filters, Pivot tables & conditional formats Ranking & comparing data Using waterfall charts for ranking and comparison Using cell sized bar charts in Excel to rank data Applying excel s top & bottom rules to look at to look at top 5 or 10% of values or top 5 or 10 numbers 3

4 Day 2 8:30am - 4:00pm Summarising & Analysing the Loaded data - using Pivot Tables Using pivot tables to grab data from external sources databases / text files sources, validate and summarise the data Creating aggregation reports by different criteria: column views, row view and report filter view Bucketing / roll up of the data into different date categories Creating automated geographic segments for your data for trend / variance analysis Filtering and analysing data using slicers for Pivot tables Creating segmented reports automatically - the Pivot table way Comparing two lists for changes - a pivot table approach Audit & Fraud Graphing & Charting techniques Expert recommendations - graphs & charts Creating summary comparative tables for results with drill down capability Using Pareto charts to display ranked analyses Using charts with 2 y axes to display correlated results Using Filterable Pivot charts to summarise results Audit & Fraud detection techniques Amounts just below approval levels - Using filters and advanced filters & flags for amounts e.g. +/- 1% or 5% - Checking for rounded invoice amounts using Excel s MOD function to tag rounded invoices Vendors with sequential invoices - Identify inconsistencies or where numbers and dates are inconsistent using Excel sort / filter Abnormal invoice volume activity - Using pivot tables to automatically summarise payables activity volumes by weeks / months & quarters from transactional data & comparing one period to the next. Ageing transaction data - E.g. a list of 50,000 vendor payments - creating a detailed & summary ageing report by vendor in under 5 minutes using data tables and vlookup formulas with the true condition. Can also be done for inventory or receivables ageing Benford s Law analysis - How to Create an automated template to analyze payables data using Benford s Law disbursement fraud checking Analytical reviews & Trending Data Using cell sized sparklines and spark column charts to facilitate analytical reviews Using automated trend lines in Excel charts linear, moving average and other trending lines Forward forecasting - checking expected results for reasonableness Final questions & conclusion * You MUST walk with Your laptop equipped with MS Excel 2016 / Office 365 / Excel 2019 or contact us if you need a rental laptop arranged 4

5 Facilitator Profile - Mr. Areef Ali Areef Ali is the lead business consultant at Areef Ali and Associates Business Solutions (AAABS). He received his B.Sc. in Industrial Management from the UWI, St Augustine and thereafter an FCCA designation from the ACCA. He is a member of ICATT -the local accounting body & has a Herriot Watt University MBA. He has over twenty-four years experience in accounting, auditing, finance, reporting automation, business modelling, systems review and development work. This includes three and a half years at Price Waterhouse where he was a member of the Audit and Business Advisory Services Group. Areef served as a finance professional at the Methanol complex. Subsequently, he was appointed the Chief Accountant and then the Corporate Finance Head at a leading financial institution. In both positions he was responsible for management and statutory reporting. In June 2006 Areef, started AAABS. In-house MS Excel & reporting training AABS has completed in-house training for a number of organisations in intermediate or advanced MS Excel productivity techniques and management reporting for staff in diverse departments. Clients have included a major business school, conglomerates, businesses in the oil and gas, energy, construction, telecom, retail & distribution, financial sectors, major audit firms and various state organisations. Consulting projects completed using MS Excel Design, development and implementation support for core business application systems for conglomerate clients Spreadsheet modelling of investment portfolios returns and IFRS amortisation calculations using effective interest rates for a non-bank financial client KPI reporting solution development - telecommunications client, Energy sector client Measurement spec, ordering and contract generation system development - construction client Business Planning - multiple scenario financial forecasts with built in sensitivities and executive summary report- Recycling Plant Development & Export business Project financing evaluation review reporting Inventory obsolescence reporting - automating ageing schedule generation & receivables reporting for an energy company Business modelling design for strategy management - financial services & telecom sector organizations Risk Management reporting automation - large financial institution Compliance monitoring & tracking automation Regulatory authority Bill of materials forecasting automation Pharmaceutical company Public MS Excel Seminar delivery We have delivered numerous public training seminars for organisations in fraud and audit, advanced Excel and Management reporting Public Seminar Hosting We have hosted many seminars with the ACFE - world body of fraud examiners and also with the world s foremost Microsoft Excel expert - Mr. Bill Jelen as well as many other international presenters 5