CV of Chantell Schoeman

Transcription

1 Contact Details: Cell Objective I have completed my CFE course; I am an associated member of the ACFE, ACFESA. My personal goal is to be financially secure within the next 5 10 years and to grow personally through self-development and discovery. Experience Date: 1 July 2016 Currently CSIR Implementation Unit Cottesloe CSIR Financial Administration Clerk Review and ensure completeness of relevant financial supporting documentation before capturing detail of contracts and projects; Update revenue recognition and process contract invoices or credit notes aligned with CSIR policies, procedures and relevant financial legislation; Monitor contract status and details on the system and provide feedback to the Financial Manager; Reconcile per contract the contract details reflected on relevant financial accounts, and report to the Management accountant; Record keeping of all contract and projects supporting documentation as per SARS and CSIR policies; Assist the Management Accountant with follow up of outstanding timesheets and the preparation of reports on the financial status of contracts and projects; Follow up on the status of open orders and ensure accuracy for financial reporting and yearend accruals; Prepare journals that accurately reflect financial information, cost distribution and bad debt provision for accurate financial month-end results; Review debtors age analysis, follow up on outstanding invoices, request payment from customers and update customer records; Process ad-hoc invoices for services rendered or goods supplied in accordance with the customer order/accepted quotations; Provide allocation details of deposits received; and Assist and provide the Management Accountant with project-specific audit information and internal audit requests/reports and annual/specific external audits Love a Fraud related position

2 Date: 1 February June 2016 CSIR Implementation Unit Pretoria CSIR Project Coordinator Compile, capture and administer contract finances in Excel, including cost projections, invoice accounting, reviews and reporting Time sheet management, including reporting on time sheets processed to ensure that all time sheets are captured, assisting Project Managers (PM) on setting up their projects aligned with work breakdown structures and work streams and reporting progress and status by downloading PC8, EX200 and EX400 reports, as well as pivot tables and vlookups to assist in monitoring and controlling project cost and status. Training and assisting staff on time sheet booking, managing (revising) and approving time sheets. Ensuring that all contracts are registered and maintained in the various enterprise systems i.e contracts/order from client, contract financial split (Peoplesoft), sub-contract orders (Miraculum). Reconcile contract related control and suspense accounts when doing progress and close out report on projects, eg monthly accounting and final accounting, by downloading PC8 and EFT reports, followed by reconciling and matching. Ensure that invoices are prepared in line with cash flow plans and project deliverables with supporting financial records and certificates. Verify invoices numbers against the schedule (no duplicate numbering), confirm invoice has been prepared in keeping with standards, ie to contain buyer and seller VAT registration numbers, date, purchase order numbers, references, supplier address, etc. Monitor expenses incurred against project plan, review and correct journal entries. Respond to line queries. Interface with CS PMs and Financial Manager to resolve incorrect allocations. Procurement management and administration, including eprocure requisition submissions, tracking, corrections, reporting, receipting and problem resolution. Perform complex procurement requiring multiple line items and cross project funding. To support PMs and collaborating operating units in the application of CSIR financial and procurement processes and procedures. Interfacing and communicating with the Strategic Procurement Unit in support of the above. Provide project related query response to CSIR Financial Department, as well as providing first line financial support to PM and line managers by means of CSIR enterprise systems including Accounts Payable, Accounts Receivable, Workflow etc. Assist Project Managers with financial and narrative reporting in accordance with contract conditions and project plan specifications. Supporting PM at financial year end and at project closure by closing out purchasing and procurement, eg closing open orders, final invoicing and EFT verification. Invoice management and administration, i.e. ensuring that received invoices are aligned with project expenditure plans and contract deliverables. Verifying that the received invoices are correct in terms of claim values and line item descriptions, invoice formats comply with CSIR prescripts, confirming validity of supplier and contractor Tax Clearance, etc. Asset management and administration, including asset receipts, asset allocation and interfacing with CSIR Asset Management Section. Current custodian of all unallocated assets in the asset store. General project administration support including record tracking and record keeping, providing inputs into quality management and control, travel arrangements, human resource gap analysis, personal assistant support to the PMs and housekeeping. Page 2 of 5

3 Looking at all long outstanding Debtors and get the money in and make sure that the queries gets resolved and escalated where needed. Closer to home Date: 1 April January 2014 SANSA Space Operations Hartebeeshoek SANSA Financial Administrator / Asset Controller Asset Verification Quarterly and Yearly, Maintaining the Asset Register on SAP, Physical tagging of new Assets, Checking off General Ledger Account for asset Transactions, Reconciliation off all Assets GL to the TB per Business Unit and the Entity, Preparing the PPE notes for the month and year end notes, Showing the movement of the monthly additions of all Assets per Business Unit and for the Entity, Flag all incorrect allocation on the asset register for correction, Give advice on what type of asset group and asset belongs to, Keep records of all the additions for the year for the year end additions audit, Process Invoices on SAP, Checking Petty Cash and doing the Cash Journal on SAP, Doing Billing on the SAP, Doing orders on SAP Doing S&T Travel recons, Recon of Income (when needed) and Depreciation GL on regular basis Create asset number on SAP, View of Purchase order on all asset to make sure asset numbers are correctly allocated and percentages are correct when posting to the asset register, GL analysis of all the repairs & maintenance GL to make sure no assets are not recorded incorrectly. Currently also a change agent for the SANSA space operations team regarding our business process that are changing. Looking for new challenges Date: 1 October March 2011 CSIR/SAC Hartebeeshoek Project Admin Officer Receipt, follow up and allocation of foreign funds received, Follow up on all unallocated bank/eft deposits, Generate invoices upon receiving of approved request for contracts & other debtors Follow up on outstanding debtor accounts, Liaise with business unit finance manager and programme managers, Customer/debtor registrations, General enquiries from external and internal clients, Keep abreast of CSIR policies, procedures and standards, Ad hoc duties (Capturing of Journals), Responsible for reviewing all local and foreign invoices and sending them to head-office to be processed for payment, Confirming bank details of foreign payments are correct. Should details have changed then supporting documentation needs to be acquired in order for payment to be processed by head office, Manage a large portion of the quotation and ordering process for consumables such as CD s, DLT s, petrol, etc., Responsible for personnel s timesheet verification and updates, Responsible for registering new owners of projects on system Capture and process all travel claims before it goes to head office for approval, Revenue declaration on PeopleSoft, Generating of all capex purchase orders on Mirraculum Managing contract and projects CSIR Satellite Applications Centre moved over to SANSA as a growing concern. All staff was transfer over to SANSA. Page 3 of 5

4 Education & Courses attended Date: December 1999 National Senior Cert. Klerksdorp Tech. College Subjects passed: English (SG) Business Economics (SG) N3 Subject: Office Practice N3 Subject: Computer Practice (Distinction)* N3 Subject: Public Administration * Passed with Distinction Sept Cert. Practical Bookkeeping - ICB Oct MS Excel 2000 Intro - Metis Consulting Nov Basic Bookkeeping Cert. - Damelin Dec Certificate Practical Bookkeeping & Accounting - ICB Jan Higher Certificate in Practical Accounting - Damelin Jan MS Excel 2000 Advanced - Metis Consulting Nov MS Word Intro - Metis Consulting Aug Business Writing Skills - Metis Consulting June Financial Management - Damelin* Nov Credit Management I - Credit Skills & Management April Business Management - Damelin May Programme in Forensic & Investigative Auditing - UNISA Oct 2012 Short Course in Financial & Accounting Principles for Public Entities - UNISA Oct 2012 Revenue Expenses Asset & Liabilities (REAL) Management SAIGA Dec Advance Certificate in Fraud Examination ACFE (FASSET NQF7) Personal characteristics I am a reliable and loyal person both professionally and personally. I believe that if a task warrants additional hours that will add value, that I am committed to this end. I have a problem-solving type personality, which I can apply effectively in any work environment. I also believe that my extrovert personality stands me in good stead in a professional environment. I have the ability to communicate with individuals across varied levels. I believe that I am flexible within reason, and am able to compromise to reach mutually beneficial goals. Computer System Experience While at ABSA SAP - ABSA While at SAC PMS - CSIR/SAC While at SAC - Mirraculum (Oracle) - CSIR/SAC While at SAC Mobius CSIR/SAC While at SAC - MS PowerPoint - CSIR/SAC While at MAKRO SAP - MAKRO While at CSIR - PeopleSoft (Oracle) - CSIR While at CSIR - Open Source (Linux) CSIR While at SANSA SAP SANSA Inhouse Course done April Advanced Calc (open source) - CSIR CiLLA May Advanced Writer (open source) - CSIR CiLLA November Time Management - Siyangoba June Writing Skills: Mastering Language - CSIR CiLLA June Project Management I - CSIR CiLLA October Project Management II - CSIR CiLLA Page 4 of 5

5 September Investment in Excellence - CSIR CiLLA Hobbies & Interests I love reading medical and spy novels. I love studying and continually enhancing my skills. I have a keen interest in martial arts. Extras Received Employee of the month twice Received Special award twice Page 5 of 5