Powerful Tricks, Tools and Strategies for QuickBooks Users

Transcription

1 Powerful Tools, Tricks and Strategies for QuickBooks Users Powerful Tools, Tricks and Strategies for QuickBooks Users Job Costing Saving Time Refining Profitability Cash Flow Tools Version Dictates Tools, Tricks & Strategies 2019 Job Costing 3 Levels Remote Access ES Plan QBO v QBDT Comparison Chart Videos New in

2 Job Costing Tools & Tricks Setup Workflow Equipment Job Costing Setup Little Changes with Big Results Classes Chart of Accounts Items Job Costing Setup Classes Profit Centers Division State County Foreman 2

3 Job Costing Setup Classes Job Costing Setup Classes Simplify and easily compare with Classes Job Costing Setup Classes Turn on Class Tracking (QBDT) ES 3

4 Job Costing Setup Classes Turn on Class Tracking (QBO) Job Costing Setup Helping businesses make dollars & sense with QuickBooks Chart of Accounts Job expenses are COGS (including labor costs) Job Costing Setup Chart of Accounts Job expenses are COGS (including labor costs) Helping businesses make dollars & sense wit QuickBooks

5 Helping businesses make dollars & sense with QuickBooks Job Costing with Items (Workflow) Little Changes with Big Results KEY to Job Costing in QBDT Use Items for detail not CoA Use Items for Job costs Job Costing with Items (Workflow) Job Costs in QBO Helping businesses make dollars & sense with QuickBooks Job Costing with Items (Setup) 1 sided Cost or Income 2 sided Cost for Purchase Income for Sale 5

6 Job Costing with Items in QBO (Products & Services) Job Costing with Items (Setup) What Items Should You Have? What needs to show on an estimate? What needs to show on an invoice? What detail do you want to see when you review your job costs? Equipment Tracking Total Costs 6

7 Timesaving Tools in QuickBooks Templates Memorize/Automate Batch Group Payroll Template QBDT Customize Templates QBDT QBO 7

8 Memorize Transactions Reports Memorize Transactions QBDT Same amount & day of month Complex Memorize Transactions 8

9 Memorize Reports (QBDT) Memorize Reports (QBO) Batch QBDT Timesheets 9

10 Batch Timesheets QBDT Groups Items Memorized transactions Reports Item Groups (QBDT) 10

11 Item Groups (QBDT) Item Groups (QBDT) Memorized Transaction Groups (QBDT) 11

12 Memorized Transaction Groups (QBDT) Report Groups Report Groups QBO 12

13 Timesaving Options for QuickBooks Intuit Add-ons 3 rd Party Add-ons Timesaving Options (Add ons) Intuit 3 rd Party Solutions Payment Solutions (Check/ACH Merchant Services) Integration with QuickBooks Get paid faster Customers often spend more Online payments can reduce employee fraud No contract 13

14 Integration Job costing Payroll Do It Yourself All Done Taxes Done QBDT QBO for You Product Enhanced Enhanced Assisted (DT) Full Service Job Cost Y N Y N Timesaving Options Add on Products/Services Task Specific Home Depot: HammerZen Payments: Intuit, PayPal Receivables: Bill & Pay, FundBox Payroll: Intuit, NetSpend Time: TSheets Timesaving Options Add on Products/Services Industry Specific Understands your needs Does more than 1 task A few at GIE CLIP #1018 HindSite/Field Service #287 Jobber #6019 LMN #296 Service Autopilot #

15 Profitability Tools QBDT Customer Commercial Property Manager Builder Residential Retired Young Family Types Job Lawn Maintenance Outdoor Kitchen Pools Decks Water Features??? Profitability Tools Types QBDT Cash Management Tools Dashboards Projector 15

16 Dashboards Company Snapshot Income Tracker Bill Tracker Company Snapshot QBDT Company Snapshot QBO 16

17 Money In - Invoicing Income Tracker Money Out - Payables Bill Tracker Cash Flow Projector (QB Premier/Enterprise) Company>Planning & Budgeting> 17

18 Cash Flow Projector Cash Flow Projector Cash Flow Projector 18

19 Cash Flow Projector Resources PowerPoint Report articles Videos QB Info Products & Add ons Q &A and More FREE Intuit Product Review Free QB Package of Your Choice Drawings 30 minute QuickBooks Strategy Session Monica Mitchell Muir