Contents. Part One: Setting Up QuickBooks. The Missing Credits... xi. Introduction...

Transcription

1 The Missing Credits.... xi Introduction.... What s New in QuickBooks xv When QuickBooks May Not Be the Answer...xvii Choosing the Right Edition... xviii Accounting Basics: The Important Stuff... xxi About This Book... xxiii About the Outline...xxiv The Very Basics...xxv About These Arrows...xxvi About the Online Resources...xxvi Safari Books Online...xxvii Part One: Setting Up QuickBooks CHAPTER 1: Creating a Company File Opening QuickBooks...3 Before You Create a Company File...4 Creating a Company File...9 Converting from Another Program to QuickBooks...21 Opening an Existing Company File...23 Modifying Company Info...26 CHAPTER 2: Getting Around in QuickBooks Menus and the Icon Bar...30 Switching among Open Windows...33 The Home Page...35 The Company Snapshot...43 The Insights Tab...44 CHAPTER 3: Setting Up a Chart of Accounts Acquiring a Chart of Accounts...48 Planning the Chart of Accounts...50 Creating Accounts and Subaccounts...55 Working with Accounts...62 xv iii

2 CHAPTER 4: Setting Up Customers, Jobs, and Vendors Creating Customers in QuickBooks...68 Creating Jobs in QuickBooks...80 Setting Up Vendors...82 Working with Customers, Jobs, and Vendors...86 Managing Leads...94 CHAPTER 5: Setting Up Items What Items Do...97 When You Don t Need Items...99 Should You Track Inventory with Items?...99 Planning Your Items Creating Items Service Items Product Items Other Types of Items Working with Items CHAPTER 6: Data Entry Shortcuts for Lists Adding and Editing Multiple Records Importing Customer, Vendor, and Item Information CHAPTER 7: Setting Up Other QuickBooks Lists Categorizing with Classes Price Levels Customer and Vendor Profile Lists Fixed Asset Items Managing Lists Part Two: Bookkeeping CHAPTER 8: Tracking Time and Mileage Setting Up Time Tracking Entering Time in QuickBooks Running Time Reports Tracking Mileage Generating Mileage Reports CHAPTER 9: Paying for Expenses When to Pay Expenses Entering Bills Recording a Deposit to a Vendor Handling Reimbursable Expenses Paying Your Bills iv

3 Writing Checks Without Entering Bills Producing Checks Paying Using Other Payment Methods Recording Vendor Refunds and Credits Running Expense-Related Reports CHAPTER 10: Invoicing Choosing the Right Type of Form Sales Forms and Accounts Creating Invoices Creating Batch Invoices Deposits, Down Payments, and Retainers Invoicing for Billable Time and Costs Invoicing for Backordered Products Selling Products on Consignment Estimating Jobs Creating Progress Invoices Handling Customer Refunds and Credits Modifying Invoices CHAPTER 11: Producing Statements Generating Statements CHAPTER 12: Transaction Timesavers Printing Forms ing Forms Memorizing Transactions Finding Transactions CHAPTER 13: Managing Accounts Receivable Receivables Aging Receiving Payments for Invoiced Income Applying Credits to Invoices When You Receive Payments Discounting for Early Payment Correcting Misapplied Customer Payments Applying Finance Charges Cash Sales Making Deposits CHAPTER 14: Bank Accounts and Credit Cards Entering Transactions in an Account Register Handling Bounced Checks Transferring Funds Reconciling Accounts Managing Loans v

4 CHAPTER 15: Doing Payroll Getting Started with Payroll Intuit Payroll Services Recording Transactions from a Payroll Service Paying Yourself CHAPTER 16: Making Journal Entries Balancing Debit and Credit Amounts Some Reasons to Use Journal Entries Creating Journal Entries Checking Journal Entries Reclassifications and Corrections Recording Depreciation with Journal Entries Recording Owner s Contributions CHAPTER 17: Performing Year-End Tasks Checking for Problems Viewing Your Trial Balance Generating Financial Reports Generating Tax Reports Sharing a Company File with Your Accountant s Closing the Books for the Year Part Three: Managing Your Business CHAPTER 18: Keeping Track of Financial Tasks Tracking To-Dos Adding Notes Reminders Your Financial Calendar CHAPTER 19: Managing QuickBooks Files Switching Between Multi- and Single-User Mode Backing Up Files Restoring Backups Sending Company Files to Others Verifying Your QuickBooks Data Condensing Data Cleaning Up After Deleting Files vi

5 CHAPTER 20: Managing Inventory Following the Inventory Money Trail Setting Up Inventory Items Purchasing Inventory Selling Inventory Running Inventory Reports Working with the Inventory Center Performing a Physical Inventory Adjusting Inventory in QuickBooks CHAPTER 21: Working with Sales Tax Setting Up Sales Tax Producing Reports of the Sales Tax You Owe Paying Sales Tax CHAPTER 22: Budgeting and Planning Types of Budgets Ways to Build Budgets Creating Budgets in QuickBooks Creating Customer:Job or Class Budgets Filling in Budget Values Creating and Copying Budgets with Excel Running Budget Reports CHAPTER 23: Tracking Finances with Reports and Graphs Finding the Right Reports Running Reports Adding Comments to Reports Printing and Saving Reports Customizing Reports Memorizing Reports Swapping Reports Between Company Files Part Four: QuickBooks Power CHAPTER 24: Banking Online with QuickBooks Setting Up Your Accounts for Online Services Exchanging Data with Your Bank Banking Online Using Express Mode Banking Online Using Classic Mode vii

6 CHAPTER 25: Configuring Preferences to Fit Your Company Preferences: The Basics Accounting Bills Calendar Checking Desktop View Finance Charge General Integrated Applications Items & Inventory Jobs & Estimates Multiple Currencies Payments Payroll & Employees Reminders Reports and Graphs Sales & Customers Sales Tax Search Send Forms Service Connection Spelling Tax: Time & Expenses CHAPTER 26: Integrating QuickBooks with Other Programs Mail Merge to a Word Document Synchronizing Contacts Working with Other Apps Exporting QuickBooks Data Importing Data from Other Programs CHAPTER 27: Customizing QuickBooks Customizing the Home Page Fast Access to Favorite Features Customizing the Company Snapshot Customizing Forms CHAPTER 28: Keeping Your QuickBooks Data Secure Setting Up the Administrator Creating QuickBooks Users Restricting Access to Features and Data viii