Complementary Demo Guide

Transcription

1 Installation and Testing SAP Cloud Solution: SAP Business ByDesign with Classification: Internal and for Partners FP1302 Country Version (DE) Global February, 29, 2013

2 Table of Content 1 About this Document Purpose Demo Business Context Master and Transactional Data Install / Configure Install JAVA Runtime Edition with Version > Get Software Cashdesk Plus Start Software and do a first Log in Configure Cashdesk Plus Synchronize Master Data Demo Steps Incoming Cash Payment by Selling a Product Selling a Product with Credit Card Payment Check postings in ByDesign Reference System February 21,

3 1 About this Document 1.1 Purpose This guide explains how to install the Point of Sale Application Cash Desk Plus (Chapter 3) on a local computer and connect it to a prepared ByDesign System. After Installation of.it shows how to test or demo an Incoming Payment process by selling a product in the demo system.(chapter 4) 1.2 Demo Business Context When selling some products in a shop you ll receive cash money. This will be posted in CashDesk Plus and you ll see the posting in Byd Reference System. The sum of your Cash will increase and you ll have postings in General Ledger. 1. Incoming Cash Payment by Selling one product 2. Selling a Product with Credit Card Payment 2 Master and Transactional Data In the document How-to all the necessary settings are described which have been prepared in ByDesign Reference Systems in order to ensure Sale Transactions using. The master data in the following table has been specifically set up by Reference Systems Team to support demos. Data Type Name and Value Usage Customer Dummy Customer for Cash Desk Transactions Materials Price List ID P Mouse Pad P Cup P Game Jersey P Cap P Scarf P Calendar P Keyball P Football P Baby-T-Shirt P Smartphone-Sock Point of Sales Price List Enter one of the ten Consumer Products created for Cash Desk Transactions Cash Storage ID CASHDESK Used for Cash Payments Clearing House Account Number Project ID Site ID Used for Credit Card Payments MCP1 P1100 February 21,

4 Data Type Name and Value Usage Logistics Area ID P other Data February 21,

5 3 Install / Configure This technical part is completely copied from document Configuration and Installation Guide Cashdesk_Plus_V8_Release_R3 3.1 Install JAVA Runtime Edition with Version >7 On the computer where the Cashdesk Plus application shall be installed and executed, a Java Runtime Edition has to be installed. It is proposed to use java version >7.0 (1.7) but in general the application should also run with a java version 6 (1.6). You can check which version is installed by entering java version in the command line. Under windows the command line can be started by pressing the Win Button and then executing Run here the command cmd has to be entered. After that the command line window opens and the above mentioned statement can be entered. If no java is installed it can be downloaded and installed from the corresponding internet sites. 3.2 Get Software Cashdesk Plus To get the software you can contact the Cashdesk Plus team member. Bikash Bansal (I040360) bikash.bansal@sap.com Two files (total approximately 50 MB) ENV.jar and run.bat will be shared. Both these files should be stored in the same folder. February 21,

6 3.3 Start Software and do a first Log in To start the software, you have to execute the run.bat file. The software starts, creates the database and configuration files in the same folder where the software is stored. If you want, that the configuration files and the database is created in any other folder then you can create an environment variable BYD_POS_HOME=<specific folder> When it has started successfully an internet browser should start and open the following URL: Further an icon with which you can stop the application should be shown in the task bar. We recommend using the Chrome browser as we had the best user experience with this. But the application should also run with all other state of the art browsers. February 21,

7 In the first screen, you should enter the CashDesk Prefix (1 to 4 characters) to identify the posting made by this Cashdesk Plus in the external system and select the external ERP system. In this case its ByDesign and click on ok. Based on the external system selected the configurations are preselected. A first log in should take place with the following user credentials: User Admin, Password Admin123. Users as well as passwords have to be case sensitive. February 21,

8 3.4 Configure Cashdesk Plus After you successfully started Cashdesk Plus you have to configure it in the Settings. The below screenshot shows you how to see the settings in Cashdesk Plus. The idea is that settings are pre-maintained accordingly to the test tenants of Germany(DE) ByDesign Release After changing the URL to the system you want to connect to, you should be ready to use the software. However it should be good to verify the settings. In the view Cash Desk Settings you have to enter the following data: Section Generals In this section you can store general information. Name: Description: Location: Company Name: Tax Authority Name: Tax Number: Name of the Cash Desk Description of the Cash Desk Location of the Cash Desk Name of the company (is printed onto the receipt) Name of the relevant tax authority (is printed onto the receipt) Local tax number (is printed onto the receipt) VAT Number: In Germany also known as Umsatzsteuer-Identifikationsnummer (is printed onto the receipt) Use Voucher Module: Voucher Material ID: If this checkbox is active, it means that you are using the ByDesign Add On for central gift certification management. This ID is used when you want to sell vouchers in a sales receipt. You just have to enter the id into the Material Field and the voucher is determined. Voucher GL Alias Code: When the amount of a voucher is posted to ByD, then this GL-Alias Code is used Cashbalancing GL Alias Code: When Cash Balancing is created and posted to ByD, then this GL- Alias Code is used. then Cash When Cashbalancing GL Alias Code is maintained as blank (empty), February 21,

9 posted to ByDesign. Currency: Balancing is not supported. It s not created in nor Leading Currency of the Cash Desk, currently this should only be Euro Section Address In this section you can enter the corresponding address information that shall be printed onto the receipt. Section ByDesign Configurations Company ID: ByDesign Company ID Project ID: Cash Storage ID: Sales Unit ID: Inventory Location ID: ByDesign Project ID (Optional) MCP1 ByDesign Petty Cash ID - CASHDESK ByDesign Sales Unit ID P1110 ByDesign Inventory Managed LocationID - P1110 Distribution Channel Code: ByDesign Distribution Channel - 01 Price List ID: ByDesign Price List ID POINT OF SALES PRICE LIST Clearing House Account ID: ByDesign Clearing House Account ID (Optional) Dummy Business Partner ID: Dummy Business Partner ID for credit card payments (Optional) Gross Price from ByDesign: price Site ID: If this flag is set the prices in the pricelist are interpreted as gross ByDesign Site ID P1100 Logistics Area ID: ByDesign Logistic Area ID P Retoure Logistics Area ID: Tax Char Code List ID: Germany. ByDesign Logistic Area ID for returns (optional) ByDesign Tax Characteristics code list id. Maintain DE for February 21,

10 In the financial Petty Cash, you can verify the PettyCash ID for the currency. February 21,

11 In the view Financials- Tax Rates, you can adapt the tax rates. In the view Financials- GL Alias Code, you can enter the Group IDs of the Account Determination Groups of the General Ledger, for which the flag Available in Customer Invoice is set. Further posting on a project is only allowed for group ids out of the section Other Income In the view Integration- External ERP system you have to enter the following data: Endpoint Port: Endpoint Port for Vouchers: This is the URL of the ByDesign System This is the URL of the ByDesign System where the Voucher Add On is in. In general this is the same URL as in Endpoint Port. The user and password for the test-tenants are already maintained. However if this is changed in the ByDesign system by the end-user then this has to be maintained here correctly. Service User: Service Password: Arrangement) POS Service User: Arrangement) POS Service Password: Arrangement) Voucher Service User: Voucher Service Password: User of the E-commerce Webservice (Communication Arrangement) Password of the E-commerce Webservice (Communication User of the Point of Sales Webservice (Communication Password of the Point of Sales Webservice (Communication User (Business User or Service Agent) who has assigned the Voucher Work Center and View. Password of the user which is used for Voucher Service. Service Password and Voucher Service Password is Welcome1 February 21,

12 In the view User Configuration you can create users for the Cashdesk Plus Application. These Users are independent of the Business ByDesign user. 3.5 Synchronize Master Data In the Workcenter Settings, View Data Synchronisation you can start/schedule the synchronisation of Customers, Materials with Prices, Vouchers and Discounts. For Customers it is first checked if there are any customers in the CD+ Application that have not yet been sent to ByDesign because they were created in offline mode. If yes then they are sent to the ByDesign System, after that the Customers are synchronized from ByDesign into the CD+ Application. For Materials, all Materials and Prices that are maintained in the specified price list are synchronized from ByDesign into the CD+ Application. For Receipts only the receipts that have been created inside the CD+ Application and were not posted immediately to ByDesign will by synchronized into the ByDesign System. February 21,

13 For Vouchers the same logic as for Customers is used. First a synchronization from the CD+ Application towards ByDesign takes place and afterwards vouchers that have been created by another CD+ Application are synchronized from ByDesign into the application. February 21,

14 4 Demo Steps 4.1 Incoming Cash Payment by Selling a Product Logon Information to local : Click on run.bat on your CDisk. Logon ID CashDesk View Admin (Password: Admin123) SALE Procedure Step 1: Open Cash Desk Plus, Sale Screen Field Name Data to Enter Activity / Button / Comment SALE Customer Select Dummy Customer for Cash Desk Transactions Product P P Select one of the ten products created for Cash Desk Transactions starting with P3* Quantity Unit Price Gross Valuee 1 or more Known by Product Is calculated by System Amount to pay Is calculated by System Click on, a popup Cash Payment appears. Cash Payment view Select the XX EUR fields Amount to Pay changes Drawback view You ll get the message Receipt created and posted: REF11100x Click on OK to release Sale Click on OK to confirm. 4.2 Selling a Product with Credit Card Payment Logon Information Logon ID (Role) CashDesk View Admin (System administrator / <Employee s Name>) SALE February 21,

15 Procedure Step 1: Open Cash Desk Plus, Sale Screen Field Name Data to Enter Activity / Button / Comment SALE Customer Dummy Customer for Cash Desk Transactions Product P P Enter one of the ten products created for Cash Desk Transactions Quantity Unit Price Gross Valuee 1 or more Known by Product Is calculated by System Amount to pay Is calculated by System Click on EC, a popup Card Payment appears. Card Payment view Drawback view You ll get the message Receipt created and posted: REF11100x Click on OK to release Sale Click on OK to confirm. 4.3 Check postings in ByDesign Reference System Logon Information Logon ID (Role) Work Center / View Financial02 (Financial Accountant / <Employee s Name>) Customer Invoicing / Sales Transactions Procedure Step 1: View Sales Transactions Field Name Data to Enter Activity / Button / Comment Sales Transcactions view Show All Sales Transactions Click on Go You can filter for External ID REF111* February 21,

16 Logon Information Logon ID (Role) Work Center / View Financial02 (Financial Accountant / <Employee s Name>) General Ledger / Journal Entries Procedure Step 2: View Journal Entry in General Ledger Field Name Data to Enter Activity / Button / Comment Journal Entries view Click on Advanced Search Journal Entry Type Customer Invoice Click on Go Click on View You can also search for Related Source Document Type: Point-of-Sale Transaction. Logon Information Logon ID (Role) Work Center / View Financial02 (Financial Accountant / <Employee s Name>) Payment Management / Petty Cash Procedure Step 1: View Cash Receipt in Petty Cash CASHDESK Field Name Data to Enter Activity / Button / Comment Payment Management view Select CASHDESK Click on View You can see Incoming Cash Payments. February 21,

17 Icons Caution Example Tip Note User ID and User Role Work Center and Work Center View Copyright 2013 SAP AG or an SAP affiliate company. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are trademarks or registered trademarks of Adobe Systems Incorporated in the United States and other countries. Apple, App Store, FaceTime, ibooks, ipad, iphone, iphoto, ipod, itunes, Multi-Touch, Objective-C, Retina, Safari, Siri, and Xcode are trademarks or registered trademarks of Apple Inc. Bluetooth is a registered trademark of Bluetooth SIG Inc. Citrix, ICA, Program Neighborhood, MetaFrame now XenApp, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems Inc. Computop is a registered trademark of Computop Wirtschaftsinformatik GmbH. Edgar Online is a registered trademark of EDGAR Online Inc., an R.R. Donnelley & Sons Company. Facebook, the Facebook and F logo, FB, Face, Poke, Wall, and are trademarks of Facebook. Google App Engine, Google Apps, Google Checkout, Google Data API, Google Maps, Google Mobile Ads, Google Mobile Updater, Google Mobile, Google Store, Google Sync, Google Updater, Google Voice, Google Mail, Gmail, YouTube, Dalvik, and Android are trademarks or registered trademarks of Google Inc. HP is a registered trademark of the Hewlett-Packard Development Company L.P. HTML, XML, XHTML, and W3C are trademarks, registered trademarks, or claimed as generic terms by the Massachusetts Institute of Technology (MIT), European Research Consortium for Informatics and Mathematics (ERCIM), or Keio University. IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, z10, z/vm, z/os, OS/390, zenterprise, PowerVM, Power Architecture, Power Systems, POWER7, POWER6+, POWER6, POWER, PowerHA, purescale, PowerPC, BladeCenter, System Storage, Storwize, XIV, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, AIX, Intelligent Miner, WebSphere, Tivoli, Informix, and Smarter Planet are trademarks or registered trademarks of IBM Corporation. Microsoft, Windows, Excel, Outlook, PowerPoint, Silverlight, and Visual Studio are registered trademarks of Microsoft Corporation. INTERMEC is a registered trademark of Intermec Technologies Corporation. IOS is a registered trademark of Cisco Systems Inc. The Klout name and logos are trademarks of Klout Inc. Linux is the registered trademark of Linus Torvalds in the United States and other countries. Motorola is a registered trademark of Motorola Trademark Holdings LLC. Mozilla and Firefox and their logos are registered trademarks of the Mozilla Foundation. Novell and SUSE Linux Enterprise Server are registered trademarks of Novell Inc. OpenText is a registered trademark of OpenText Corporation. Oracle and Java are registered trademarks of Oracle and its affiliates. QR Code is a registered trademark of Denso Wave Incorporated. RIM, BlackBerry, BBM, BlackBerry Curve, BlackBerry Bold, BlackBerry Pearl, BlackBerry Torch, BlackBerry Storm, BlackBerry Storm2, BlackBerry PlayBook, and BlackBerry AppWorld are trademarks or registered trademarks of Research in Motion Limited. SAVO is a registered trademark of The Savo Group Ltd. The Skype name is a trademark of Skype or related entities. Twitter and Tweet are trademarks or registered trademarks of Twitter. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Wi-Fi is a registered trademark of Wi-Fi Alliance. February 21,

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