New in Palladium 2013 Update 2

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1 New in Palladium 2013 Update 2 Contents General Features... 3 User Security Access Rights by Report... 3 Audit Trail on Masterfile & System Setting Changes... 3 Microsoft Certification... 3 Dashboards... 3 GL Report Drill-Down to Source Transactions... 3 Automated Rate of Exchange Updates... 3 Withholding Tax... 3 Line Numbering on All Processing Documents... 3 General Ledger and Cash Book... 4 Open-Item Account Allocations... 4 Tax Payment Reconciliations... 4 Foreign-Currency Financial Reporting... 4 Suppress Decimals on Financial Reports... 4 Multi-currency Processing Across Banks... 4 Reference Field on Receipts & Payments Journal... 4 Extended GL Account Search... 4 Accounts Payable and Accounts Receivable... 5 Customer and Vendor Account Number Creation Conventions... 5 Vendor Inventory Landed Cost and Enhanced Customer Price Update... 5 Accounts Payable and Purchases... 5 Adjust Payments... 5 Improved Inventory Costing of Partially Sold Goods... 5 Bulk Request for Quotes... 6 Default General Ledger Account for Additional Costs... 6 Accounts Receivable and Sales... 6 Display Gross Margin on Sales Documents... 6 Set Temporary Customer Credit Limits... 7 Unshipped Quantity Column Added to Sales Orders... 7 Manage Backorders per Customer... 7 Page 1 of 10

2 Extended Inventory Information on Processing Documents... 8 Credit Limit Block on Overdue Invoices... 8 Process Selected Sales & Returns Documents for Customers on Credit Block... 8 Simultaneously Print & Customer Documents... 8 Unique Customer Invoice and Sales Order Stationery Layouts... 9 Attach Inventory Item Documents on the Fly to ed Sales Documents... 9 Freehand Quote Approvals... 9 Rep Commissions Report on Paid Invoices... 9 Extended Customer Aging and Call Sheet Reports... 9 Customer User Receipt Reversal Control... 9 Inventory, Warehousing & Manufacturing... 9 Batch / Lot Tracking... 9 Set Minimum Gross Margin % Defaults at Item Category Level... 9 Copy Warehouse Transfers Multiple Barcodes Extended Manufacturing Manufacturing Production Schedule Manufacturing Reports Projects Linked Projects Legend Palladium Enterprise Palladium Individual Palladium Business Remotes Sates Terminal Page 2 of 10

3 General Features User Security Access Rights by Report The Report security has been enhanced to allow the ability to set user security per report. Audit Trail on Masterfile & System Setting Changes An audit trail function has been added on all Masterfile and System Setting changes, including Customer, Vendor and Inventory Items for greater system control. Microsoft Certification The Palladium 2013 product range is Windows 8 and Microsoft SQL 2012 certified. Dashboards A series of dashboards have been added allowing you the ability to control and view the business performance at a glance. GL Report Drill-Down to Source Transactions You now have the ability to Drill down on all Financial Reports, directly to the source document. In addition you can drill down on the items situated in the Transactions Tabs directly to the source documents. Automated Rate of Exchange Updates You now have the ability to set the system to automatically update the Currency Rates of Exchange via the internet, for all, or selected currencies only. Withholding Tax We have added the ability to cater for Withholding Tax that will allow you to use this tax on Selected Customer or Vendor Receipts & Payments. Line Numbering on All Processing Documents We have added the ability to display the line numbers on processing documents with the option to print these line numbers on the printed forms themselves. Page 3 of 10

4 General Ledger and Cash Book Open-Item Account Allocations You can now allocate, or reconcile, all General Ledger Accounts. This will allow you to suppress reconciled items on the standard General Ledger Transaction report. In addition to this, Palladium will automatically reconcile all adjusted transactions with the original counterparts offering you the ability to suppress these on running the report. This function is ideal for accrual, provision or any clearing account. Tax Payment Reconciliations This function operates in a similar way to the GL Account Open Item Allocations, and will allow you to flag transactions as Tax Paid when processing Tax / VAT payments, allowing you to easily identify transactions processed to previous periods where the Tax has already been paid. Foreign-Currency Financial Reporting This function allows you to run Financial Reports in the Currency of your choice, with the ability to use the system prevailing rate or the exchange rate of your choice. Suppress Decimals on Financial Reports You now have the option to suppress the printing of decimals on all financial reports. Multi-currency Processing Across Banks This function now allows you to process customer and vendor Receipts and payments across banks with different currencies. In addition, this functionality has been extended to Bank Transfers, allowing you to transfer funds across banks whose base currency differs from the company s base currency. Reference Field on Receipts & Payments Journal An additional reference field has been added to the Receipts & Payments Journal to cater for additional information that will be used in the General Ledger Transaction report instead of the Journal Number should the reference number exist. Extended GL Account Search You can now process Receipts and Payments Journals and General Ledger Journals using the Journal Codes for greater flexibility. Page 4 of 10

5 Accounts Payable and Accounts Receivable Customer and Vendor Account Number Creation Conventions Create Customer or Vendor Account Numbers based on User-Defined Numbering Conventions where the Alpha option will use the first X number of letters from the Company Name. Vendor Inventory Landed Cost and Enhanced Customer Price Update We have added additional fields to the Inventory Vendor function to represent Local Cost (ie Vendor price x Rate of Exchange), import cost factor and Local Landed Cost. We have also added a tab to the Vendor Masterfile and Enquiry functions, representing the same information filtered for that specific vendor, with the ability to import, and map the layout of the vendor pricelist, from a common point. You will also have the ability to update Customer selling prices from the vendor landed cost price ensuring a real-time customer pricing process, optimising profit margins. Accounts Payable and Purchases Adjust Payments You can now adjust previously processed Vendor payments. Improved Inventory Costing of Partially Sold Goods A change has been made to the handling of the Accounts Payable invoice process from the Goods Receive Voucher where some of the goods have already been sold. The system will now receive the current on hand quantity at the prevailing Accounts Payable invoice value and the balance processed to the Purchase Variance account. The same function has been extended to the Additional Cost function, ensuring all Items on hand are valued at an accurate moving average cost. Page 5 of 10

6 Bulk Request for Quotes This feature allows you to create a bulk Request for Quote function that will mass create Quote Requests to Multiple Vendors. Once the tender price has been accepted, the function will allow you to create purchase quote or purchase order for the successful vendor all from one function. Default General Ledger Account for Additional Costs You can now define a default General Ledger account for Additional Cost (Landed Costs) apportionment. Accounts Receivable and Sales Display Gross Margin on Sales Documents This is an optional setting, per user, that would allow you to view the Gross Margin (Gross Profit as a % of Sales) per line item, as well as a total per document, that allows you to negotiate pricing on a real-time basis. Page 6 of 10

7 Set Temporary Customer Credit Limits Now set temporary customer credit limits with pre-defined expiry dates. This function is governed by a User access control and is supported by a complete Audit Trail of all changes. Unshipped Quantity Column Added to Sales Orders We have added a Column for Unshipped Quantity (Backorder) on the Sales Order Processing Screen to allow users to easily review the Unshipped, or open quantity when reviewing Sales Orders. Manage Backorders per Customer This function allows you to set backorder (short delivery) options per customer, with settings to Allow/Warn or Cancel backorder quantities when short delivering to each individual Customer. Page 7 of 10

8 Extended Inventory Information on Processing Documents View detailed inventory information on processing documents (ie available per warehouse/on sales order/on purchase order) Credit Limit Block on Overdue Invoices We have included the option to Allow, Warn or Block Accounts on invoice overdue dates. Process Selected Sales & Returns Documents for Customers on Credit Block We have added a function on the Accounts Receivable settings tab to apply Credit Block on Invoices Only, Invoices and Orders or All Sales Documents. In addition, we have added an option to optionally block the processing of Credit Notes while a client is on credit block. Simultaneously Print & Customer Documents You now have the option to Print, or Print & all customer documents at time of processing. Page 8 of 10

9 Unique Customer Invoice and Sales Order Stationery Layouts You now have the option to create multiple Sales Order Layouts as well as set a default Invoice or Sales Order Layout per Customer. Attach Inventory Item Documents on the Fly to ed Sales Documents You can now attach related documents on the fly with ed sales documents. When setting up inventory item document attachments you can set whether the document is mailed with the relevant sales document, such as invoices, orders etc, and when the sales document is created, all related documents are attached and sent accordingly. This information could be installation instructions, warranty information or even a sales document recommending related items. Freehand Quote Approvals You can now set an approval Workflow function for Freehand Quotes and allow certain users the right to approve/release the Freehand quote. Rep Commissions Report on Paid Invoices You can now run a sales Rep report filtering on paid invoices only. Extended Customer Aging and Call Sheet Reports You can now filter the aging and call sheet reports by sales person and customer category. Customer User Receipt Reversal Control A user right has been added for customer receipt reversals. Inventory, Warehousing & Manufacturing Batch / Lot Tracking You can now track items by Batch or Lot number with Batch Expiry Dates enabling the effective tracking of relevant items from Cradle to Grave. Set Minimum Gross Margin % Defaults at Item Category Level You now have the option to set a minimum gross profit per Inventory category with the option to block or warn on sales below the prescribed level. Page 9 of 10

10 Copy Warehouse Transfers You can now create Warehouse Transfers by copying the details from a Goods Received Note or from another Warehouse transfer. Multiple Barcodes You now have the ability to handle 2 barcodes per inventory item. This is particularly handy where you have different vendors of the same item. Extended Manufacturing You can now add service items and multiple additional costs (GL Recoveries) to Bills of Materials. Manufacturing Production Schedule Here you can create a planned production schedule with expected and production dates to better manage your production in a Calendar View. Items entered will create demand for the various raw material components ensuring timely procurement and ordering. Manufacturing Reports We have added the following manufacturing reports: Bills of Material Report details all components in a bill as well as the quantity and cost of a required manufacture value Item Where Used Report detailing all Bills where an item is in use Production Schedule Report detailing the details of open jobs and their due dates Projects Linked Projects You now have the ability to link projects to report on a consolidated or group basis. Page 10 of 10