Louisiana Military Department Camp Beauregard Pineville, LA

Transcription

1 Sustainable Cost Reduction and Improved Performance via Automated Environmental Program Management Louisiana Military Department Camp Beauregard Pineville, LA Presented by: Shaun Booth, P.E. Solution Foundry on behalf of: Kevin Chapman Natural Resources Program Manager

2 Background Louisiana Military Department (LAMD) spends significant environmental budget dollars annually on outside contracts to support environmental program management In 2009, LAMD set out to: Eliminate external environmental program management costs associated Improve overall performance Automate and streamline business processes Integrate program management with organizational data Communicate critical program elements and strategies throughout LAMD Proponent of this strategic initiative was the Natural Resources Program Manager Resulted in development of the Program Manager.

3 What is Program Manager? User-friendly web-based Program Management application Enables EPMs to efficiently manage critical program elements in a single, integrated database: Documents (plans, programs, EAs, etc.) Goals Projects Consultations Budgets and Expenditures Streamlines effort and reduces cost EPMs can quickly and easily update/maintain documents Eliminates contract support needs and cost Instant access to integrated program information reduces EPM administrative burden

4 Manage Documents Document builder feature enables users to quickly and easily create and maintain digital documents of all types and sizes Interactive Table of Contents enables users to rapidly access and edit any section of a document Personalized My Documents home screen enables users to quickly view documents by owner, status and program Easy-to-use comment feature allows viewers to comment on document sections and tracks Program Manager responses One-click PDF generation of a whole document or a single section Read-only access for affected organization personnel Revision history tracking Automated notifications of approaching revision dates

5 My Documents

6 Create Documents

7 Document Details

8 Manage Goals Establish, track and maintain program goals Associate goals with documents (e.g., compliance plans) Establish and track objectives and targets associated with your goals Personalized My Goals home screen enables users to quickly view goals by owner, status and program Goal reports provide a one-stop view of your goals status, objectives and targets and associated projects Complete goal history tracking

9 My Goals

10 Goal Details

11 Goal Reporting

12 Manage Consultations Record and track consultations with internal and external parties (e.g., regulatory agencies) Associate consultations with documents and programs Personalized My Consultations home screen enables users to quickly view consultations by document, program and organization consulted Maintain database of consultation organizations and POCs Upload and associate files with consultations Complete consultation history tracking

13 My Consultations

14 Consultation Details

15 Manage Projects Establish, track and maintain project information, including: Funding information Contractor information Milestones Progress reports Schedule Cost information Related facilities/installations

16 Manage Projects Associate projects with documents and goals Personalized My Projects home screen enables users to quickly view projects by owner, status and program Project reports provide a one-stop view of your projects status, program and associated contract Maintain database of contractors Automated notification of approaching milestone dates Complete project history tracking

17 My Projects

18 Project Details

19 Project Reporting

20 Financial Tracking Currently expanding functionality to provide Financial Tracking, including: Project Funding Contract Obligations Expenditures Federal Reimbursements

21 Questions and Comments

22 For More Information Contact Kevin Chapman Louisiana Military Department