Aviation Specialties Unlimited 1. Contract (Fixed Price Contract)

Transcription

1 Aviation Specialties Unlimited 1. Contract (Fixed Price Contract)

2 Overview Key Setup Setup Customer Setup Quote Create Sales Order Setup Contract (Project) Setup Advance Billing (Deposit) Acquire Inventory (Production or Purchase) Project Accounting (Cost Collection) Sales Order Completion Review Contract Profitability 3

3 Aviation Specialties Unlimited Key Setup Items March 2018

4 Key Setup Items Project Template - The system has the ability to create Project Templates which can be pulled on to sales orders. During the sales order process, the system will create a project to capture all revenues and costs related to the project. It should be noted that integration of Sales Orders with the Project System is optional. Order Types Sales Order - Demonstrates ability to define custom work flow for process different types of orders. Inventory Items - Illustrates setup of a finished goods item in Dynamics SL. 5

5 Project Controller Menu Project Maintenance - Use to set up and maintain project- and tasklevel properties. 6

6 Project Maintenance Project Tab - Status Flag set to Template A project with a Template status may only be used in the Order Management Sales Order or Shippers screen to create Active status projects. 7

7 Project Maintenance Item (Task) Tab - Used to set up and maintain the Items (Tasks) on a project. 8

8 Order Management Menu 9

9 Order Types Used to define parameters and workflow steps for order types. The Default Template Project provides the value that will be used as a template for the new project when you create a new project in Sales Orders or Shippers. 10

10 Order Types Steps Tab Used to customize the way orders proceed through the order cycle. 11

11 Inventory Menu 12

12 Inventory Items Inventory Item List F3 or double right mouse click in the Inventory ID field to launch. 13

13 Inventory Items GL Accts Tab Used to specify the desired default accounts and subaccounts for inventory related transactions. 14

14 Inventory Items OM Accts Tab Used to specify the desired default accounts and subaccounts for Order Management related transactions, basically override the GL Accts values. 15

15 Inventory Items Cost/Price Tab Used to specify the Stock Base Price and Default Standard Costs. 16

16 Aviation Specialties Unlimited Setup Customer February

17 Accounts Receivable Menu 18

18 Customer Maintenance Customer Information Tab - Used to define customer information and accessing historical transaction-based customer data. 19

19 Customer Maintenance Address Tab - Used to input the customer s main and billing addresses. 20

20 Customer Maintenance Order Management Tab Aggregation Levels Note: When there are multiple shipments, this function provides ability to consolidated the shipments into a single invoice. It is used if there is an advance payment as shown below. 21

21 Aviation Specialties Unlimited Sales Order February

22 Overview The following screens illustrate the process to enter a sales order into the system. Items to note include: Sales Order entry of items to be sold Selecting Project Template Releasing Order Activating Project (Needs to be done to ensure project is properly setup for accounting purposes) Invoicing of an Advance payment 23

23 Order Management Sales Orders Select the Order Type and Customer in the Header and enable the Create Project Checkbox and specify the Project Template to create a project from the Sales Order. 24

24 Sales Orders Line Items Tab Used for entry of inventory items for the order. 25

25 Sales Orders Line Items Project ID Project ID is assigned when the Sales Order is Saved. 26

26 Project Controller Project Maintenance Project created via the Sales Order. 27

27 Project Maintenance Item (Task) Tab Items created by the specified Template ID. 28

28 Sales Orders Line Items Tab Click on the Print button to launch the Print Form screen. 29

29 Print Form Window Select the radio button Quotation and click OK. 30

30 Quotation Report 31

31 Sales Orders Line Items Tab PO button to launch the Purchase Orders for Sales Orders window. 32

32 Purchase Orders for Sales Order Create PO Frame - F3 in the Vendor ID field to launch the Vendor List and select the desired Vendor. 33

33 Purchase Orders Purchase For Defaults based on Stock Item status. Click on the Print button to launch the Print PO window. 34

34 Print PO Enable the Print PO check box and click on Begin Processing. 35

35 Purchase Order Report 36

36 Purchase Order for Sales Order Populates with the PO Nbr and other particulars. 37

37 Sales Orders Line Items - Add Advance Payment lines. 38

38 Sales Orders Other Information Tab Enable the Order Released check box in the Order Status frame. 39

39 Quotation Report After adding ADVPYMT line items. 40

40 Order Management Menu Shippers 41

41 Shippers Rlse/Confirm Click on the Rlse/Confirm button to launch the Release or Confirm Shipper window and select Confirm Shipping. 42

42 Order Management Consolidated Invoice Report On the Options tab, enable the View Selections check box to launch the View Selections window. 43

43 View Selections Enable to Selected check box on those items to invoice. 44

44 Shipper Form Post-Process Review Invoice Report and select Keep All as the Shipper Handling. 45

45 Order Management Sales Journal Report Run the Sales Journal Report to process the invoice to the Accounts Receivable and General Ledger modules. 46

46 General Ledger Trial Balance Report Shows GL impact. 47

47 Aviation Specialties Unlimited Cost Transaction Processing 48

48 Cost Transaction Demonstrated Purchase Order/Receipt- Sales Order to Purchase Process Purchase Order/Receipt-Direct to Project Timecards Expense Reports Inventory Issue Goods for Project Inventory Inventory Issue From Inventory Accounts Payable 49

49 Analyzer Menu Project Analyzer 50

50 Project Analyzer Inquiry Project Net Profit Shows commit costs for the open PO created in the previous section. Click in the Commit column on row 1 and click on the Drill Down icon to view the commitment details. 51

51 Commitment Detail Inquiry 52

52 Purchasing Receipt/Invoice Entry Process the receipt of items related to the PO created thru the Sales Order process. 53

53 General Ledger Post Transactions Updates the general ledger with PO transactions. 54

54 General Ledger Trial Balance Report At this point, all costs incurred through sales order to purchase are reflected as a commitment to the project as shown on the following screen. The costs will be issued to the project upon invoicing to the client. 55

55 Project Controller Project Net Profit Product COGS committed to the project. 56

56 Other Costs In the following screens, costs will be charged to the project directly as incurred. As configured, costs are expensed as incurred and revenue is recognized when the customer is billed. 57

57 Purchasing Menu Purchase Order Maintenance 58

58 Purchase Orders Entry of a PO for Subcontractor services. 59

59 Project Controller Project Net Profit Shows SUBCONTRACTOR commitment. 60

60 Commitment Detail Inquiry Drill down from the Project Net Profit window. 61

61 Purchasing Receipt/Invoice Entry Process the receipt against the SUBCONTRACTOR purchase order. 62

62 Time and Expense for Projects Timecard Entry and Time Review and Approval

63 Timecard Entry Labor assigned to the project. 64

64 Time Review & Approval Use to approve time to a project. 65

65 Project Controller Project Net Profit Direct Labor charged to the project. 66

66 Transaction Detail Inquiry Drill down from the Project Net Profit window. 67

67 Time and Expense for Projects Travel & Expense Report Entry Used to charge reimbursable expenses to the project. 68

68 Expense Report Review & Approval 69

69 Project Controller Project Net Profit Travel Expenses charged to the project. 70

70 Transaction Detail Inquiry Drill down from the Project Net Profit window. 71

71 Purchasing Purchase Order Maintenance PO for Direct Materials 72

72 Purchase Orders Direct Materials 73

73 Project Controller Project Net Profit MATERIAL DIRECT Commitment 74

74 Purchasing Receipt/Invoice Entry Process receipt of materials. 75

75 Project Controller Project Net Profit MATERIAL DIRECT charged to the project, commitment relieved. 76

76 Inventory Module Menu Inventory Allocated to Projects Inquiry 77

77 Inventory Allocated to Projects Inquiry Shows detail of inventory allocated to the project and the source. 78

78 Project Allocated Inventory Report 79

79 Inventory Issues Use to issue allocated inventory to the project. Enter the Inventory ID and then click on the Project Inventory button in the grid. 80

80 Project Inventory Click on Select to bring this item onto the Issues window. 81

81 Issues Change handling to Release Now and Finish. 82

82 Project Net Profit Shows MATERIAL ISSUES from the inventory issues process. 83

83 Receipt/Invoice Entry This is a general receipt of Goods for Inventory that will allow for inventory to be issued to the project shown in upcoming slides. 84

84 Inventory Issues 85

85 Issues To process inventory, MATERIAL ISSUES, to a project. 86

86 Accounts Payable Voucher and Adjustment Entry Used to process vendor invoices. 87

87 Voucher and Adjustment Entry Sample of a vendor invoice for a SUBCONTRACTOR related expense. 88

88 Analyzer Project Analyzer Inquiry

89 Project Net Profit Shows impact of the inventory issued and subcontractor invoice. 90

90 Analyzer Project Performance Report 91

91 Order Management Shippers Used to move the order through the remaining steps leading to a customer invoice. 92

92 Shippers Manually create the Shipper by clicking on the Create Shipper from Order button to launch the Create Shipper from an Order window. Select the Order Number and reply yes to System Message

93 Shippers Click on the Rlse/Confirm button to launch the Release or Confirm Shipper window to Confirm Shipping. 94

94 Shippers Confirm Shipping of the Shipper created earlier in the process. 95

95 Consolidated Invoice Report On the Options tab, enable the View Selections check box and click on Print Preview. This will display the various outstanding shippers related to the sales order. 96

96 View Selections Displays the outstanding shippers for a Sales Order. Select the items to appear on the invoice. 97

97 Consolidated Invoice Slide 1 of 2 98

98 Consolidated Invoice Slide 2 of 2 Shows advance payment. 99

99 Shipper Form Post Process When invoice prints, you must provide the handling to perform. 100

100 Sales Journal Report Creates the AR and IN batches. 101

101 General Ledger Trial Balance Report Trial Balance updated with sales and COGS activity. 102

102 General Ledger Journal Transactions Shows GL impact for the recording of the sale and invoice. 103

103 Analyzer Project Net Profit Shows the financial status of the project. 104

104 Analyzer Project Performance Report 105