e-procurement roll out in the European Commission

Transcription

1 e-procurement roll out in the European Commission From e-invoicing to the full e-procurement chain Mr. Angelo TOSETTI 8th EXPP Summit 2012 Head of Unit, Information systems for Policy support, Grant Management and e-procurement DG for Informatics, European Commission

2 e-procurement: political context Granada Ministerial Declaration on the European Digital Agenda Digital Single Market Stimulate cross-border e-commerce by the promotion, and government adoption, of interoperable e-procurement, e-invoicing and e-payment systems based on open and flexible technologies. Embed innovation and cost effectiveness into egovernment through the systematic promotion of open standards and interoperable systems, development of EU wide e-authentication schemes and proactive development of e-invoicing, e-procurement Digital Agenda for Europe ICT-enabled benefits for EU society Action 88: Create and implement an ambitious ecommission action plan. Lead by example on open and transparent egovernment by creating in 2010 and implementing an ambitious ecommission action plan, including full electronic procurement.

3 e-procurement: political context COMMUNICATION FROM THE COMMISSION (2012) A strategy for e-procurement The Commission has put forward an ambitious but realistic proposal to modernise the EU's public procurement legal framework as foreseen in the 2011 Single Market Act. One objective of these proposals is to achieve a full transition to e-procurement in the EU by mid KEY ACTIONS: ( ) (13) European Commission to implement full e-procurement by mid-2015 (one year before the deadline for Member States) (14) European Commission to make its e-procurement solutions available to Member States that are building their infrastructure, to reduce investment costs.

4 The EC e-procurement solution e-prior allows the exchange of e-procurement documents between any Public Administration and its Suppliers SUPPLIER WEB PORTAL Through web applications for SME and individuals e-prior Traceability Integrity Non-repudiation Routing Archiving Public Administration systems Supplier systems Through a machine-tomachine communication for bigger companies

5 Standardised solution e-prior is using standards: Electronic Business Documents as specified by the CEN s WS/BII European Committee for Standardization Comité Européen de Normalisation

6 Cooperation with standardisation bodies Cooperation with CEN BII in the context of document exchange architecture o contribution to the analysis of business document headers o error handling and related code lists o exchange of binary files Cooperation with OASIS o significant contribution to UBL 2.1: Credit Note, Catalogue

7 Cooperation results Interoperability Tests demonstrated interoperability between Difi* using Elektronisk Handelsformat (EHF) and DG Informatics using UBL Norway EHF Invoice <INVOICE> <ID> UBL DG Informatics <IssueDate> <Period> e-prior *Agency for Public Management and egovernment (Norway)

8 Collaboration with Member States Interoperability with PEPPOL 1300 downloads on Joinup.eu Cooperation with universities in Norway, Italy, Sweden Deployed in Greece, Portugal, Ireland, Norway, Croatia Other Member States interested to implement Open e-prior : o Belgium o Spain o Malta o...

9 Collaboration with Member States Collaboration with universities o Norway: 5 studies delivered o Italy: collaboration started Collaboration with DIFI around PEPPOL and Open e-prior o Integration in Open e-prior of the PEPPOL Access Point, Oxalis, developed by DIFI o DIGIT is taking over the maintenance of the source code Collaboration with Ireland o infrastructure allowing their Service Providers to exchange invoices with each other using PEPPOL AP and Open e-prior (7 of their Service Providers are participating in the pilot) o DIGIT helped with deploying Open e-prior in their environment

10 Evolution: technology

11 Evolution: technology All post-awarding modules covered by Open e-prior Post-Awarding Framework Contract e-catalogue e-ordering e-fulfilment e-invoicing

12 Evolution: technology Pre-Awarding e-notification e- Qualification & e-submission e-awarding Framework Contract Phase 1 Phase 2 Phase 3 Phase 4 Phase 5 DECEMBER 2012 JUNE 2013 DECEMBER 2013 JULY 2014 JUNE 2015 e-qualification (basic) e-submission (basic) e-qualification (enhancements) e-submission (enhancements) e-qualification (extension) e-submission (extension) e-awarding Dynamic Purchasing System e-auction e-evaluation e-attestation

13 e-submission 1 Contracting Authority (CA) The Contracting Authority creates the Call for Tenders (CFT) e-access 2 Information about the CFT is sent The to BO 3 the creates Back Office and sends back the tender template e-submission Back Office e-prior Economic Operator (EO) 4 The EO views the CFT on e- Access and is redirected to the e-submission Front Office e-submission Front Office 7 8 Opening Board At the opening date, the Opening Board is authorised The to open Tender the Bundle Tenderand the Preparation report are sent to the e-submission Back Office 5 6 The EO fills the tender template, attaches A Preparation the required Report is documents created and creating made available the Tender to the Bundle EO

14 Evolution: roll-out strategy

15 Evolution: roll-out strategy Deployment strategy in the EC and EU Institutions Making e-procurement mandatory: All new market procedures of DIGIT include an e-procurement provision Roll-out: Setting mandatory deadlines for Suppliers and Customers Machine-to-machine connection with Suppliers having large volume of invoices/year Connection via the Supplier Portal e-invoicing for SME, individuals and Suppliers with low volume of invoices/year

16 Evolution: roll-out strategy Deployment strategy in the EC and EU Institutions Domains IT training medical services books Modules Onboarding, testing and configuration of Suppliers e-request e-invoicing e-ordering Customers DIGIT other DGs / Agencies / Institutions

17 Evolution: roll-out strategy Onboarding example Domain: IT Market procedure: ESP DESIS II 13 Consortia 18 Supplier companies 18 Suppliers x 2 modules (e-invoicing, e-request ) 18 Suppliers x 2 modules x 49 DGs/Agencies

18 Evolution: roll-out strategy Deployment strategy in the EC and EU Institutions e-invoicing pilot e-invoicing mandatory for IT e-invoicing mandatory for other domains (Phase 1) e-invoicing mandatory for other domains (Phase 2) e-ordering pilot e-ordering mandatory for IT e-ordering mandatory for other domains e-fulfilment pilot e-fulfilment mandatory for IT e-submission pilot e-submission mandatory for IT

19 Back Office integration Integration with the back-office systems of the EC for e-invoicing 5 back-office systems at the EC Used by 90% of the Customers Interface with e-prior developed by DIGIT Main BO system Local system Local system Local system Support provided for the development of the interface with e-prior BO system in phase-out No integration with e-prior

20 e-invoicing users EU Customers The European Commission is adopting e-prior Goal: Adoption of e-invoicing in all 48 Directorate-Generals and Executive Agencies by January 2013 Adoption in other EU Agencies and Institutions CDT Court of Justice Court of Auditors European Council

21 e-invoicing users - Suppliers All suppliers connected to e-prior can be connected to any administration, which is using Open e-prior Connected Suppliers

22 e-invoicing users Service providers 4 service providers interfacing with e-prior

23 e-invoicing curve number of e-invoices