Oakland County Department of Information Technology Project Scope and Approach

Transcription

1 Oakland County Department of Information Technology Project Scope and Approach Project Name: Circuit Court Mainframe Replacement Project ID: DB2312MR Leadership Group: Courts Department: Circuit Court Division: Business Project Sponsor: Cooperrider Date Requested: 3/29/12 PM Customer No. Request Type: x New Development Enhancement Customer Support Planned System Maintenance or Upgrade IT Team Name: Courts IT Team No: Project Manager/Leader: Account Number: Account Description: Customer Name: Grant Funded? Yes No x Mandate? Yes No Mandate Source: Project Goal Convert existing Court Case Management system from Oakland County Mainframe to State of Michigan Trial Courts System and expand existing Data Warehouses to accommodate identified legacy data that may not be able to go to TCS so that Oakland County Circuit Court Case Management Application is in compliance with state regulations. Business Objective Move from Oakland County supported Mainframe case management system to state supported case management system thus eliminating the need for currently necessary system modifications to meet mandates as well as future changes. The result should represent a significant savings to the county. Major Deliverables; Interface modifications, including Tyler, Kofax, Court Explorer, etc. Data warehouse modifications, data mapping/conversion System interfaces modifications JIS training Approach To be determined Form Rev. 8/29/28 Page 1 Project Rev. 4/24/212

2 Oakland County Department of Information Technology Project Scope and Approach Project Name: Circuit Court Mainframe Replacement Project ID: DB2312MR Business Objective Major Deliverables Approach Benefits See Return on Investment (ROI) Analysis Document Impact Number of Users 4 Divisions Circuit and Probate Leadership Groups Court Risk Business Environment Technical Environment Assumptions Staffing IT Staffing: resources will be available for the hours indicated per the attached project plan. Other Staffing: additional staffing will be available as follows: Role: Name Hours per Day Project Sponsor: Form Rev. 8/29/28 Page 2 Project Rev. 4/24/212

3 Oakland County Department of Information Technology Project Scope and Approach Project Name: Circuit Court Mainframe Replacement Project ID: DB2312MR Facilities Technical Funding Other Priority Constraints Exclusions Form Rev. 8/29/28 Page 3 Project Rev. 4/24/212

4 Oakland County Department of Information Technology Project Scope and Approach Project Name: Circuit Court Mainframe Replacement Project ID: DB2312MR PROJECT PHASE AUTHORIZATION Phase(s): Total Estimated Application Services Hours: Cost: Total Estimated Technical Systems Hours: Cost: Total Estimated CLEMIS Hours: Cost: Total Estimated Internal Services Hours: Cost: IT Application Services Division Manager Approval: IT Technical Systems Division Manager Approval: IT CLEMIS Division Manager Approval: IT Internal Services Division Manager Approval: IT Management Approval: Approved: Yes No Reason: Project Sponsor Approval: Title: PROJECT SUMMARY Authorized Development (see above) Hours: Cost: Preliminary Estimated Development for Future Phases Hours: Cost: Grand Total Estimated Development Hours: Cost: Form Rev. 8/29/28 Page 4 Project Rev. 4/24/212

5 Oakland County Department of Information Technology Project Scope and Approach Project Name: Circuit Court Mainframe Replacement Project ID: DB2312MR Customer Acceptance of Product: PROJECT COMPLETION AUTHORIZATION Title: Project Office Review: Form Rev. 8/29/28 Page 5 Project Rev. 4/24/212

6 Project Summary As Of: 4/17/212 Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total Benefits/Savings: Tangible Benefits Subtotal: Cost Avoidance Subtotal: 64, , , , , ,868 1,51,38 Costs: Development Services Subtotal: Subtotal: Software Subtotal: Subtotal Training Subtotal: Other Subtotal: Annual Statistics: Annual Total Savings 64, , , , , ,868 1,51,38 Annual Total Costs Annual Return on Investment 64, , , , , ,868 1,51,38 Annual Costs/Savings Ratio.%.%.%.%.%.% Project Cumulative Statistics: Cumulative Total Savings 64, , ,65 1,136,45 1,315,17 1,51,38 1,51,38 Cumulative Total Costs Cumulative Return on Investment 64, , ,65 1,136,45 1,315,17 1,51,38 1,51,38 Cumulative Cost/Savings Ratio.%.%.%.%.%.%.% Year Positive Payback Achieved State or Federal Mandate? Signatures: NO PAYBACK Benefits Reviewed By Project Sponsor Costs (including IT Resources) Reviewed By Information Technology Project Manager CirCt_MainframeReplacement_ROI.xls/Project Summary Date Printed: 4/24/212 Page 1 REV: June 27, 211

7 Savings Detail As Of: 4/17/212 Benefit/Savings Description Project Savings Category Budget Category/Funding Source Unit Desc Units Rate per Unit Total Savings Annual Multiplier Eliminate the need for mandated changes on existing Mainframe system to comply with PIR report Cost Avoidance ANN 1 381, ,128 Eliminate identified changes to existing Mainframe in project OIPhase3 (MP Activity sheet shows 969 hours * $11per) Cost Avoidance ANN 1 16,59. 16,59 Reduce annual cost to maintain CMS for county by $152,77. IT Estimated cost of support and maintenance on existing system (39,156) - State cost to use TCS system (237,386) Cost Avoidance ANN 1 152,77 152, CirCt_MainframeReplacement_ROI.xls/Savings Detail Date Printed: 4/24/212 Page 2 REV: June 27, 211

8 Savings Detail As Of: 4/17/212 Project Savings Benefit/Savings Description Category Eliminate the need for mandated changes on existing Mainframe system to comply with PIR report Cost Avoidance Eliminate identified changes to existing Mainframe in project OIPhase3 (MP Activity sheet shows 969 hours * $11per) Cost Avoidance Reduce annual cost to maintain CMS for county by $152,77. IT Estimated cost of support and maintenance on existing system (39,156) - State cost to use TCS system (237,386) Cost Avoidance Affects Project ROI? Potential Savings Extensions Y1 Y2 Y3 Y4 Y5 Y6 Y1 Y2 Y3 Y4 Y5 Y6 x 381,128. x 16,59. x x x x x x 152, , , , , ,868.6 CirCt_MainframeReplacement_ROI.xls/Savings Detail Date Printed: 4/24/212 Page 3 REV: June 27, 211

9 Savings Summary As Of: 4/17/212 Benefit/Savings Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total Tangible Benefit: Tangible Benefits Subtotal: Cost Avoidance: Eliminate the need for mandated changes on existing Mainframe system to comply with PIR report 381, ,128 Eliminate identified changes to existing Mainframe in project OIPhase3 (MP Activity sheet shows 969 hours * $11per) 16,59 16,59 Reduce annual cost to maintain CMS for county by $152,77. IT Estimated cost of support and maintenance on existing system (39,156) - State cost to use TCS system (237,386) 152,77 158, , , , ,868 1,13,32 Cost Avoidance Subtotal: 64, , , , , ,868 1,51,38 Intangible Benefit: Savings Total: 64, , , , , ,868 1,51,38 CirCt_MainframeReplacement_ROI.xls/Savings Summary Date Printed: 4/24/212 Page 4 REV: June 27, 211

10 As Of: 4/17/212 Cost Detail Cost Description Project Cost Category Budget Category/Funding Source Unit Desc Units Rate per Unit Total Cost IT Hours - New Development Development Svcs IT Hours - System Maintenance Development Svcs 122 IT Hours - Customer Support Development Svcs 122 IT Hours - Planned Maintenance Development Svcs 122 User Hours - New Development Development Svcs User Hours - PTNE/OT Development Svcs Contractor Professional Services Development Svcs PC System - Acquisition 814 PC System - Maintenance 2,34 Notebook - Acquisition 1,223 Notebook - Maintenance 2,372 Tablet Notebook - Acquisition 2,12 Tablet Notebook - Maintenance Laserprinter - Acquisition 1,432 Laserprinter - Maintenance 1,14 Image Workstations - Acquisition Image Workstations - Maintenance 3,496 PC Maintenance User Owned 2,34 Printer Maintenance User Owned 1,72 Package Software - Acquisition Software Package Software - Maintenance Software Business Objects Access Software Term Emulation SFTW-Acquisition Software Term Emulation SFTW-Maintenance Software Server - Acquisition/Upgrade 8, Server - Maintenance 36 Server Sftwre - Acquisition/Upgrade 335 Server Sftwre - Maintenance Server Rack Mount 4 Oracle Enterprise Per Processor - Includes Year 1 Maintenance 21,372 Oracle Enterprise Per Processor - Year 2 and Beyond 3,432 Annual Multiplier Affects Project ROI? Y1 Y2 Y3 Y4 Y5 Y6 CirCt_MainframeReplacement_ROI.xls/Cost Detail Date Printed: 4/24/212 Page 5 REV: June 27, 211

11 Cost Detail As Of: 4/17/212 Cost Description Project Cost Category Budget Category/Funding Source Unit Desc Units Rate per Unit Total Cost MS SQL Server Standard Per Processor - Includes Year 1 Maintenance 4,725 MS SQL Server Standard Per Processor - Year 2 and Beyond 946 MS SQL Server Enterprise Per Processor - Includes Year 1 Maintenance 19,693 MS SQL Server Enterprise Per Processor - Year 2 and Beyond 3,939 Websphere Basic Per Processor Single/Dual Core - Includes Year 1 Maintenance 3,56 Websphere Basic Per Processor Single/Dual Core - Year 2 and Beyond 71 Websphere ND Per Processor Single/Dual Core - Includes Year 1 Maintenance 13,18 Annual Multiplier Affects Project ROI? Y1 Y2 Y3 Y4 Y5 Y6 Websphere ND Per Processor Single/Dual Core - Year 2 and Beyond 2,635 SSL Certificate 845 TBD TBD TBD TBD Internet Access 18 Project Staff Training Training User Training Training CirCt_MainframeReplacement_ROI.xls/Cost Detail Date Printed: 4/24/212 Page 6 REV: June 27, 211

12 Cost Detail As Of: 4/17/212 Project Cost Cost Description Category IT Hours - New Development Development Svcs IT Hours - System Maintenance Development Svcs IT Hours - Customer Support Development Svcs IT Hours - Planned Maintenance Development Svcs User Hours - New Development Development Svcs User Hours - PTNE/OT Development Svcs Contractor Professional Services Development Svcs PC System - Acquisition PC System - Maintenance Notebook - Acquisition Notebook - Maintenance Tablet Notebook - Acquisition Tablet Notebook - Maintenance Laserprinter - Acquisition Laserprinter - Maintenance Image Workstations - Acquisition Image Workstations - Maintenance PC Maintenance User Owned Printer Maintenance User Owned Package Software - Acquisition Software Package Software - Maintenance Software Business Objects Access Software Term Emulation SFTW-Acquisition Software Term Emulation SFTW-Maintenance Software Server - Acquisition/Upgrade Server - Maintenance Server Sftwre - Acquisition/Upgrade Server Sftwre - Maintenance Server Rack Mount Oracle Enterprise Per Processor - Includes Year 1 Maintenance Oracle Enterprise Per Processor - Year 2 and Beyond Potential Cost Extensions Y1 Y2 Y3 Y4 Y5 Y6 CirCt_MainframeReplacement_ROI.xls/Cost Detail Date Printed: 4/24/212 Page 7 REV: June 27, 211

13 Cost Detail As Of: 4/17/212 Cost Description MS SQL Server Standard Per Processor - Includes Year 1 Maintenance MS SQL Server Standard Per Processor - Year 2 and Beyond MS SQL Server Enterprise Per Processor - Includes Year 1 Maintenance MS SQL Server Enterprise Per Processor - Year 2 and Beyond Websphere Basic Per Processor Single/Dual Core - Includes Year 1 Maintenance Websphere Basic Per Processor Single/Dual Core - Year 2 and Beyond Websphere ND Per Processor Single/Dual Core - Includes Year 1 Maintenance Websphere ND Per Processor Single/Dual Core - Year 2 and Beyond SSL Certificate TBD TBD TBD TBD Internet Access Project Staff Training User Training Project Cost Category Training Training Potential Cost Extensions Y1 Y2 Y3 Y4 Y5 Y6 CirCt_MainframeReplacement_ROI.xls/Cost Detail Date Printed: 4/24/212 Page 8 REV: June 27, 211

14 Cost Summary As Of: 4/17/212 Cost Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total Development Services: IT Hours - New Development IT Hours - System Maintenance IT Hours - Customer Support IT Hours - Planned Maintenance User Hours - New Development User Hours - PTNE/OT Contractor Professional Services Development Services Subtotal: : Subtotal: Software: Software Subtotal: : Subtotal Training: Training Subtotal: Other: Other Subtotal: Costs Total: CirCt_MainframeReplacement_ROI.xls/Cost Summary Date Printed: 4/24/212 Page 9 REV: June 27, 211

15 Date Assumptions Assumption Description As Of: 4/17/212 CirCt_MainframeReplacement_ROI.xls/Assumptions Date Printed: 4/24/212 Page 1 REV: June 27, 211