Ensure GDPR Compliance with Avaali Solutions Avaali. All Rights Reserved 1

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Harold Reynolds
5 years ago
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laws across Europe, to protect and empower all EU citizens data privacy and to reshape the way organizations across the region approach

2 What is GDPR? The EU General Data Protection Regulation (GDPR) replaces the Data Protection Directive 95/46/EC It is designed to harmonize data privacy laws across Europe, to protect and empower all EU citizens data privacy and to reshape the way organizations across the region approach data privacy. The aim of the GDPR is to protect all EU citizens from privacy and data breaches in an increasingly data-driven world 25 May, 2018: Enforcement date, after which non-complaint organization will face heavy fines 2018 Avaali. All Rights Reserved 2

3 Key Compliances Consent Regulations GDPR strengthened consent conditions, with companies no longer be able to use long illegible terms and conditions full of legalese. Consent must be clear and distinguishable from other matters and provided in an intelligible and easy form GDPR Breach Penalties In case of GDPR breach, organizations can be fined 4% of annual global revenue or 20 million euros(whichever is greater) Breach Notification Data Subjects Rights Accountability Measures Increased Territorial Scope Data minimization It will become mandatory for the organization to notify those whose data has been breached within 72 hours of the breach GDPR will enhance individual rights for e.g. individuals can now have their data erased, have inaccurate data corrected or request to port data from one service to other service Under GDPR, it will be mandatory for subject organizations to conduct privacy impact assessments and appointing a data protection officer GDPR will apply to the processing of personal data by controllers and processors in the EU, regardless of whether the processing takes place in the EU or not. Firms should collect only the smallest amount of personal data for the shortest period of time possible, and delete it as quickly as possible after its specific purpose is completed Avaali. All Rights Reserved 3

Who all are impacted All the businesses and organizations established in EU All

residents The organizations must have over 250 employees, if they have less than

they must adhere to GDPR. Reference: https://bdtechtalks.

4 Who all are impacted All the businesses and organizations established in EU All the businesses and organizations who process the personal data of European residents The organizations must have over 250 employees, if they have less than 250 employees but its data-processing still impacts the rights of data subjects, they must adhere to GDPR. Reference: Avaali. All Rights Reserved 4

5 How Avaali can help Analyze Which part of the GDPR apply to your enterprise in the context of personal data 03 Manage Ensure appropriate levels of security and authorizations to process personal data Inventorize All personal data in all formats irrespective of where they reside, both internal and external to the organization Eliminate Information Siloes Create a common repository and unified view across the enterprise Support On-going support in the implementation 06 Records Management Defensible deletion after prescribed period of time, Review and update management policies and Ensure common knowledge repository for training employees 2018 Avaali. All Rights Reserved 5

7 Avaali will help you in locating PII data STEP 02 STEP Search through information siloes; identify PII content STEP 01 STEP Using distributed search/e-discovery, will crawl through files to identify PII info like National Identification number etc, Classify content through file attributes like file type/owner/creator, Features like auto classification can be used for this activity 04 Identified PII data using the above classification will be moved and retained into a compliant data store 2018 Avaali. All Rights Reserved 7

9 Use Avaali s migration tool to process PII data Legacy data environment Data staging and test environment Loading Target environment Perform Analysis Dashboard and reporting Flat files/ Excel Staging area Identify Cleanse Transform Validate and Load Databases Applications Content and Metadata Identifying PII Data Extract and profile Cleansing Analysis Reconciliation Apply classification, security and metadata Apply business validation rules Content Ingestion Tools OpenText ECM Solution Avaali. All Rights Reserved 9

ECM solutions to protect and manage PII data Manage PII Use ECM to identify, categorize and manage PII(Personally Identifiable Information) Proper Audit Trail ECM provides out of box audit

access data Secure Data Transmission Security model of ECM is robust and prevents unauthorised user from sharing and printing sensitive information, redaction of documents is also possible Data

10 ECM solutions to protect and manage PII data Manage PII Use ECM to identify, categorize and manage PII(Personally Identifiable Information) Proper Audit Trail ECM provides out of box audit functionality to help you identify who and when had access, updated, deleted the information Ensure Data Security Apply access control and permission management to ensure only authorised users can access data Secure Data Transmission Security model of ECM is robust and prevents unauthorised user from sharing and printing sensitive information, redaction of documents is also possible Data Retention and Disposal ECM will allow you to create custom rules and retention schedules as dictated by legislation ensuring PII data is not kept longer than necessary Ensure Breach Notification Customize workflow and reports to identify and report unauthorised access to alert relevant stakeholders Avaali. All Rights Reserved 10

12 Avaali will help you to stay in compliance with GDPR Encrypt your stored data via OpenText Archive centre Encrypted Format 01 Secure compliant exchange of information inside and outside of organization GDPR Compliance Secure Exchange 02 SMFT Transfer 03 Usage of Secure Managed File Transfer(SMFT) to secure transfer of data 2018 Avaali. All Rights Reserved 12

13 Make Avaali your GDPR Compliance Partner Pioneers in EIM, Over 60+ specialists, 300+ man-years of experience Partnership with BOB vendors SAP, OpenText, Kofax, Blackline, Canto etc. 03 Custom built Avaali framework to quickly build CIS(Community, Information and Security) model Excellent track record of integrating SAP with ECM solutions and AIIM trade member Avaali framework can also be used to built classification taxonomy, RSI( Record Series Identifier) and Schedules as per the organization need. Rapid deployment of ECM solution for your organization, for e.g. OpenText Documentum, Content Suite, edocs 06 Build custom workflows, reports and dashboards for analysis and reporting 2018 Avaali. All Rights Reserved 13

14 Our client portfolio One of India s largest companies in Oil & Gas One of the largest Indian paint company & manufacturer One of India s largest Private Utilities One of the leading North American food production and distribution company One of the largest media companies in Australia and New Zealand Qatar s largest Oil & Gas companies One of the leading Indian food-products corporation One of the leading American multinational medical devices, pharmaceutical and consumer packaged goods manufacturer One of the ministries in Qatar Government One of the leading producers of cement in South India Over 50 projects with upper mid to large enterprises 2018 Avaali. All Rights Reserved 14

16 ILLUMINAR Digital Digest presenting a curated round up of voices, trends and thought leadership for quintessential Digital Enterprises The publication showcases content, video interviews, podcasts, news and opinions from business leaders on various topics relating to Digital. This is a publication targeted for digital audiences globally with circulation of over 20,000 every month With over 36 editions, Illuminar has consistently enabled thought leadership on Digital Transformation topics Avaali. All Rights Reserved 16

17 Avaali Academy Your Bridge to Success in the digital world! The line between the years we learn and the years we earn has blurred To stay relevant and be most productive, workforce must train continuously Avaali Academy is an initiative of Avaali Solutions. Avaali Solutions is a consulting and professional services organization focused on supporting upper mid to large enterprises to create and execute their Digital roadmap Our Vision To enable anyone, anywhere at any time to learn digital technologies that are likely to make a significant impact on enterprise performance. This will in turn help create jobs, and contribute to reducing the skill gap in enterprises. Our Courses Our courses are designed to ensure that highest possible industry standards. They are designed by leveraging partnerships with leading communities and organizations that have done immense research in the chosen topic. Learning Format Avaali Academy provides courses in several formats including online, classroom as well as blended formats. We work with corporates to provide trainings at their premises as well 2018 Avaali. All Rights Reserved 17