Event Magnet. Event Magnet I N F O R M A T I O N T E C H N O L O G Y S O L U T I O N S F O R E V E N T A N D B O O K I N G M A N A G E M E N T.

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1 Event Magnet CRM I N F O R M A T I O N T E C H N O L O G Y S O L U T I O N S F O R E V E N T A N D B O O K I N G M A N A G E M E N T. Facility Management Booking Event Magnet Workflow Reports Invoicing Event Magnet is a dynamic event management system that organises various events, such as volunteering, bookings, appointments, meetings, rostering and scheduling of venues, activities, and the hire of equipment and facilities. This end to end solution begins with capturing enquiries and prospective customer details, to planning and scheduling participants and bookings, to accepting payments and generating invoices. Event Magnet produces 360 degree reports for senior management to drive and improve their business, and allows administrators to also produce dynamic, ad hoc reports. Level 31,88 Phillip Street, Sydney, NSW 2000 Tel info@itmagnet.com.au W W W. I T M A G N E T. C O M. A U

2 SUITABLE INDUSTRIES Being a fully customisable platform, Event Magnet suits a variety of businesses, such as: A corporation that hosts interdepartmental events, events related to its products, services or training programs, events for clients, creates guest list, grouping and sitting arrangement, ticket allocation and catering. A corporation that organises or participates in skilled/non-skilled volunteer work within their community through allowing external community organisations in actively contribute to events, publicising of upcoming volunteering, notifying employees with matching skills of upcoming opportunities, and feedback capabilities. A tourism company that hosts tourists from different states and countries of different age groups, genders, areas of interest and schedules tours, staff, mini buses, meals and equipment accordingly A sport and recreation centre that takes bookings from clubs and organisations who wish to participate in various activities. The systems takes care of grouping, planning, staff rostering, meals and sporting equipment A hotel chain that hosts parties and seminars for corporations at different venues in different building blocks, requiring grouping, seating plans, group leaders, keynote speakers, audio/video equipment and catering A training organisation that has many trainers, certification rules, qualification constraints, courses, students, training prerequisites, training centres, course materials and scheduling timeslots A service delivery company that provides different levels of service for different customers and creates a workorder plan-sheet on each morning for each driver, so all trips for a particular driver are in the same area of town A supply chain company that owns many trucks, transports a variety of goods, starts and stops at different depots/sites, and schedules trips optimally based on driver license permission, driver availability and truck capacity A transport company that operates many vehicles and schedules single or multiple pickups and drops for each vehicle, each driver and each trip

3 KEY FEATURES Contact and Client Management: Event Magnet captures client data in a single repository. Centralised client data helps automate client interaction and business processes across all divisions. Enquiry Management: Event Magnet s enquiry module allows users to store registration enquiries, including sales and marketing information. Event Calendar: Event Magnet s calendars and timelines provide an instant graphic overview of the planning, booking and scheduling of venues, activities, equipment and staff availability. Volunteering: Employee planners, volunteer scheduling, accommodation, skills matching, volunteer notifications, community notifications, community organisations own management portal. Workflow Management: Event Magnet workflow management is customisable to coordinate all aspects of facilities, activities, equipment, meals and labour, including inventory availability, resource allocation, and invoicing for both in-house and vendorsupplied resources. Catering & Venues: Event Magnet allows a central administrator to create different venues and centres, departments, floors and zones, venue facilities, operators and staff members within the system, catering options including, menu and meal creation, combination meal, pricing, as well as supplier and catering advice. Billing and Payment: Event Magnet generates comprehensive line item invoices and allows customised client billing for each event. Invoicing also tracks multiple payments and adjusts totals automatically. It allows various payment methods such as online credit card transaction, direct debit, cheque or even cash. Marketing: Event Magnet comes with state of the art technology for you to reach out to potential customers, and also to stay in touch with current or recent customers. You can create rich customised templates to match your organisation s branding and save time for future use. Notifications: reminders can be a powerful tool in keeping track of everything that goes on in activities process. Notify clients of booking activities, progress, timeframe and deadlines, and keep presenters up-to-date on meeting events by sending customised notices. Real-time Dashboards: Event Magnet s AJAX-powered dashboard offers instant snapshots of key performance indicators, such as new booking status, accommodation status, support cases and accounts receivable. Reporting: Event Magnet enables managers to view reporting data in an at-a-glance form. Using report snapshots and graphs, they can identify key metrics, such as gross sales, top-selling products, top performing venues and teams, high-revenue customers and more. Forecasting: Event Magnet provides managers a comprehensive tool to manage subordinates forecasts. Upon forecast submission, managers can ensure accuracy and reliability by following the company s best forecast business process, either out

4 EVENT MAGNET KEY BENEFITS Built on a flexible development framework containing over two hundred features Features can be picked on an as needed basis, then customised to suit your specific business needs Unlike packaged solutions, you are not burdened with any function, field or look that you don t desire Developed in-house by Australian owned company IT Magnet, which has a track record of eleven years in customised software development Delivered rapidly, within four to twelve weeks, depending on the amount of customisation required 360 degree graphic and textual reporting facilities covering usage, performance and financials Easy third party integration with financial, customer relationship and other software Attractive look and feel and tab driven intuitive user interface Built on the latest and most scalable Microsoft technologies Highly secured system using Microsoft recommended security measures Layers of permission privileges to various users across the enterprise IT Magnet s round-the-clock helpdesk and technical support

5 Objects Repository Contact Manager Activities Booking Scheduling Payment Third Party Integration (API, SOAP) T E C H N O L O G Y & P L A T F O R M EVENT MAGNET SYSTEM ARCHITECTURE DEVELOPMENT PLATFORM MS.NET 3.5 Presentation Layer C# AJAX HTML Internet Browser Windows Form Custom (XML, Excel Import/Export) Wireless Devise XML OPERATING PLATFORM Server Machine Dual processor 2 GHz Pentium 4 or equivalent 2Gb RAM Business Layer Common Boniness Logic Interface 800Gb HDD Server Software Requirements Windows 2003 R2 Server IIS server 6.x.NET 3.5 MS SQL 2005 SP4 Oracle 10g R2 Client Machine + Additional Business Logic Objects MS Win XP SP2 MS Vista IE 7.x or IE 6.x.NET 3.5 OTHER TECHNOLOGY Microsoft Office components Microsoft Fax services Microsoft Virtual SMTP service Data Layer Common Database Service Interface Windows services SQL server report services Adobe PDF converter SQL Server Driver Oracle Driver MS SQL Server MS SQL Server