GPS based Water Tanker Monitoring System Clarificat ions of Queries Received from Prospective Bidders:

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1 Clarificat ions of Queries Received from Prospective Bidders: Query on Tender terms and meanings by prospective Bidder lnbuilt alert flow Integrated Keyboard Navigation Tamper proof Display 3G enabled (upgrade compatible) Memory 16MB IP Standards House location data Clarifications by CBISC VVheneverthereis any stoppage of the vehicle for more than 30 minutes it should trigger a message of alert to designated mobile number. Keyboard is not required. Live tracking of the vehicle can be done by laptop or computer or mobile phone with Internet access. IP65 standard is required Separate display unit is not required. However display on computer/mobile required to track the vehicle 2G/3G/4G compatibility should be there on availability of upgraded network services Devise should accommodate location log data with minimum 8 MB RAM to accommodate storage Internet Protocol In case house location data is not provided then following substitutes should be provided 1. Geo coding should be available (User to be trained for such controls and handling app) 2. Geo-fencing should be available

2 (User to be trained for such controls) 3. Once Gee-fencing is done a consolidated report to be customized which will inform user which all vehicle visited a certain Geo-fence. Or within certain time period any unique vehicle visited which all Geo-fence. OTP Based Tracking Mobile tracking can be done by Android or any other application and Bit Link (Provided anyone who is tracking should have login id and Password) ISO 9001:2008 Standard The OEM (Original STB ISO 9001 Standard Equipment Manufacturer) should have ISO 9001 :2008 Standard or STB ISO 9001 Standard for their respective organization. Hosting of Web Based application for GPS based Water The application with Tanker Monitoring System will be at PHED server or proprietary data shall Service Provider Server be hosted in Service Provider Server Section/Clause Query/Suggestion of Clarifications by Bidder CBISC Monitoring facility to be Please provide number As per actual field used by PHED Jammu & of concurrent users using requirement Sri nagar the tracking application Web based Water Please clarify, where the To be hosted at Tanker Tracking application will be hosted Vendor's server application on PHED's Servers or customization and Vendor's servers? deployment at computers of PHED J&K user's to their satisfaction. The vendor will be We understand by Pre-formatted reports required to maintain a ynamic reporting as well as customized dynamic reporting application as pre- reports as per

3 application where PHED formatted reports, which requirement of the be allowed to create will be generated on the users. their reports based on database - Please clarify the available data base. The vendor is also expected to provide customized MIS report as per requirements that are shared at any stage by PHED. SMS Movement Alert: In How many routes are to As per requirement case vehicle stops more be pre-defined in the than 30 minutes & in software application? case of any pre- defined Route deviations. On identification of We would like to submit In case of intentional damaged GPS device to the PHED that, any physical damage by already installed the physical damages due to client the free device problem will be electrical/water, the replacement will not reported to vendor for devices will not be be by vender. necessary identification, replaced. reporting and Also, we request the appropriate action need device warranty terms to be taken by the should be accepted by vendor for restoration or the PHED from Vendors replacement of device within 7 days of complaint. As regards to Payment This requirement may This was clarified in terms and Performance please be elaborated. Pre bid meeting that security, while 10% 20% is withheld for performance security is first year in lieu of being kept till completion SIM Plan and period of the relevant part, application Hoisting why 20% payment is being charges. held till year end. In other Performance security words the 30 % amount is is for different being kept held, this is purpose. requested to be looked into. The Application shall This requirement may Route creation of create route or driving please be elaborated. specific defined directions to a specific locations for Water location. Tankers The Application shall This requirement may Route creation of create routes for multiple please be elaborated. multiple defined locations. locations for Water Tankers The application shall This requirement may Single Tanker may assign a single vehicle to please be elaborated. have multiple routes

4 multiple groups for and can be organisational purposes. designated to multiple Qroups List of months or years This requirement may Travel Htstory of travel history can be please be elaborated. Tankers from viewed by user. database The application shall This requirement may Alert I Dtagnostic provide a vehicle please be elaborated. SMS or Caution Diagnostic/Alert Code history of vehicle report. The application to provide This requirement may Reports to be compiled reporting and run please be elaborated. generated from on specific occasions, as application should be well as scheduled to be flexible enough to run run, and sent to specified on requirement basis personnel, at desired with automated intervals. reporting facility to be sent to designated users The application shall allow This requirement may Application to allow for & store distributions list please be elaborated. automated reports to for automated reports be distributed as per created distribution list Point Discussed during Pre Bid as stated by Clarification by prospective bidder CBISC Page 6, Para 9.e says that data should be saved for 90 days or more data 360 days while page 15 para 18 says the data should storage capacity of be saved for 6 months. device acceptable. Kindly clarify. It is requested that since large data storage Web Application makes the reporting slow, the data storage be limited should have 180 days to 3 months data storage capacity. Page 9, Features and specifications mentions a Display unit & key requirement of keypad and internal display. pad unit for device Kindly note that the temper proofing the system requires not mandatory that it be mounted at a place which is not easily accessible to the driver/operator of the vehicle. No function has been specified for the keypad and display. All the settings can be done from the remote using the web based user interface. Therefore we request that keeping in mind the requirement of mounting at an "inaccessible/hidden" location, the need for display and keypad be done away with as it will increase the price without adding any value to the system. In addition to the laptop do you also need tracking via Web application mobile phones/mobile phone app. should be compatible with mobile devices

5 RFP Clause Suggestions I Clarifications requested by bidder RFP Clause Number/Pa ge Number Clarifications by CBISC PO 1, Page Number 3 PO 2, Page Number 3 The bidder should be in the field of Intelligent transport!t ran sit management system for the last 3 years. The bidder should have completed one similar work of Rs. 8 lacs in last 5 years. We Suggest that the Department should amend the clause & should incorporate : Indian Business Entity incorporated under Indian Companies Act 1956 or any other legal entity registered in India under the act for at least 3 Years) & ( Copy of Company Incorporation along with Sales Tax I Service Tax and work orders I agreement to be enclosed. We request to amend the clause as the Department is looking for existence in last 3 years, so only the work orders/experience of last three years should be considered as eligible. We also suggest to incorporate that: The bidder should have experience of implementing projects comprising of GPS for at least 50 Vehicles for Govt. Organization I PSU. ~s per Bid ~ocum ent ~tipulation As per Bid document [stipulation PQ 3, Page Number 4 The bidder should have experience of implementing projects comprising GPS for at least 50 Vehicles for Govt. Organization I PSU or experience of implementing projects comprising GPS for at least 80 vehicles with any automobiles companies like Tata, Mahindra, etc. during last 5 years. We Suggest that Department should consider Bidder's financial and Technical capability such as The bidder should have a minimum average annual financial turnover of INR Cr in last three consecutive financial years from IT /IT enabled services with at least CMMI level 3 & ISO 9001 : 2008 certification so as to find only the capable bidder through evaluation. As per Bid document stipulation PQ 4, Page Number4 Bidder should provi de authority letter from the Manufacturer of device in case of dealer. We suggest that the department should mandatorily state that the bidder or its subsidiary companies must have manufacturing facilities in India & ~s per Bid ~ocument stipulation

6 proof of the same should be submitted. Clause 9.c, SMS Movement Alert: We request the department to ~s per requirement Page In case vehicle stops kindly specify the number of routes Number 7 more than 30 minutes and details of routes along with & in case of any pre- kilometers & stoppage points. defined Route deviations. Clause B. f, GPS Device should We request you to kindly amend Device Page comply with the clause as ISO 9001 :2008 manufacturer Number 9 international ISO Standard is meant for Company & should be ISO 9001 :2008 and the not for the product, therefore 9001 :2008 or STB national STB ISO 9001 request you to kindly ISO 9001 certified standards. remove/amend this clause accordingly. Hardware Hardware GSM I GPRS Modem are available RFP stipulation Specificatio Specifications: Quad- with Dual Band as well as Quad prevails n, Page band GSM/GPRS band. Since the dual band solves Modem (4 frequency the purpose as per the requirement Band) : in the tender, therefore we kindly request you to kindly amend this clause by mentioning all 900/1800 MHZ Dual Band. Hardware Hardware Minimum 4 Satellite channels are RFP stipulation Specificatio Specifications: 42 required for identifying the locations prevails n, Page Channels receiver accurately and therefore 42 Channels are not mandatory. Therefore we request to amend/change the clause to minimum 22 Tracking I 66 Acquisition. Hardware Hardware As per SOW, there is no need to Keyboard not Specificatio Specifications: have this feature in the required required n, Page Integrated Keyboard. GPS Device. Kindly requested to specify its usage for the same. If not required, kindly remove/delete this clause. Hardware Hardware Tracking application works on 2G 2G/3G/4G upgrade Specificatio Specifications: 3G which will transfer the data via compatibility n, Page enabled (upgrade GPRS. According to our opinion, required compatible): there is no need of 3G and therefore request you to modify with 2 G or remove this clause

7 which is not required. Hardware Hardware Kindly specify minimum storage i.e. Minimum 8000 Specificatio Specifications: lnbuilt Memory to store minimum 8,000 positional logs data n, Page Memory to store offline Positional Logs!storage required data: Hardware Hardware Request you to kindly specify IP IP 65 Standard Specificatio Specifications: Tam per Standard i.e. IP 54/65/67 rated- required n, Page Proof Heat Resistant, Vibration Proof and Tam per Proof. Hardware Hardware Request you specify the battery 12 hours as sated Specificatio Specifications: lnbuilt back Up in no. of hours. in bid document will n, Page Battery prevails Hardware Hardware As per SOW, there is no need to RFP stipulation Specificatio Specifications: have this feature in GPS Device. prevails n, Page Navigation Request you to kindly remove/delete this clause. Hardware Hardware As per SOW, there is no need to Refer addendum Specificatio Specifications: House have this feature in device. land clarification n, Page location data. Request you to kindly Iabove amend/remove this clause. Hardware Hardware For Tracking units we don't require Display unit not Specificatio Specifications: Display to have display on tracking device, required for device n, Page Internal as per the scope of work. Please Number 6 look into it and remove this clause. Financial Financial Bid Format: We humbly suggest you to kindly RFP stipulation Bid Format, Supply and installation make a separate provision for prevails Page of GPS Device to be Vehicle Tracking Application Number 8 mounted on vehicles including annual MAP License and along with Vehicle Application Hosting and Tracking Application, Maintenance charges per device as SIM plan charges, per specifications and annual MAP License, requirements, taxes, duties etc. Application Hosting complete for 12 months from the and Maintenance date of commissioning. charges as per specifications and requirements, taxes, We kindly suggest you to kmdly duties etc. complete, make a separate provision for along with GPRS SIM Charges for Vehicle Maintenance of Vehicle Tracking Application per device as Tracking Application per specifications and including SIM charges,

8 annual MAP License and Application Hosting and Maintenance charges including maintenance of GPS devices as per specifications and requirements, taxes, duties etc. complete for 12 months from the date of commissioning. requirements. taxes, duties etc. complete for 12 months from the date of commissioning. Financial Financial Bid Format: We assume Department would be User Laptop I Bid Format, Laptop (Dell, HP, providing Internet connectivity on Desktop will have Page Lenovo, IBM make) for Laptops. Please request to confirm internet connectivity Number 8 monitoring of Water on same. Tankers on windows based Web Application. Along with licensed windows based operating system and maintenance for 12 months from installation date. Financial Financial Bid Format: We suggest to kindly make AMC RFP stipulation Bid Format, AMC charges for charges for Vehicle Tracking prevails Page maintenance of Vehicle GPS per device as per Number 8 Tracking Application specifications and requirements, including SIM plan taxes, duties etc. complete for 12 charges, annual MAP months from the date of License and commissioning. Application Hosting and Maintenance charges including maintenance of GPS devices as per specifications and requirements, taxes, duties etc. complete Team Leader