INVITATION FOR INVITATION FOR BID THIS IS NOT AN ORDER. Bid Number: CSM15040

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1 Procurement Services 1500 Illinois Street, Guggenheim Hall, Room 130 Golden, CO INVITATION FOR INVITATION FOR BID THIS IS NOT AN ORDER Purchasing Agent: Eric Clark Telephone Number: (303) Bid Number: CSM15040 BID DUE DATE AND TIME: September 18, 2:00 PM (Mountain Time) (Bids must be delivered prior to this time. or fax bids will be accepted.) MANDATORY QUALIFICATION: Prospective bidders MUST be registered with the State of Colorado s BIDS website in order for their bid to be considered. Information about registration may be found on the BIDS home page at: Registration costs $40 for a one-year registration. DESCRIPTION: The Colorado School of Mines seeks bids for a Talos F200X 200 kv FEG Scanning Transmission Electron Microscope, which is designed for fast, precise and quantitative characterization of nanomaterials, on an FOB Delivered and Installed basis. The Determinant Factor in the award of this solicitation shall be the total sum of Item(s) #1-25, shown below. Prior to considering the Determinant Factor, the School of Mines may evaluate the bids received to determine bid responsiveness (including the equivalence of alternate products), bidder responsibility, and, at the School s option, other relevant factors such as delivery time. NOTE: The parts and model numbers listed below are from FEI, and are listed for reference purposes. Any alternate products being bid shall be of equivalent, or greater, specifications to those specified. Bidders that are offering alternate products shall list the manufacturer, model, and part numbers for the product in the space provided. If you are bidding an alternate product, please provide us with sufficient literature so that we may thoroughly evaluate the equivalency of your offer to the product specified. The Colorado School of Mines reserves the right to determine whether the products bid are equivalent to those specified. ****Where applicable all equipment must be UL Listed**** 1. 1 ea. Talos F200X: Part Number: Page 1 of 9

2 Includes: A-TWIN Lens Oil-free Vacuum System Workstation with 24 LCD Monitor Smart Camera Automatic Aperture System Standard CompuStage X-FEG Electron Source Velox Imaging Software Magnification Calibration Package Item 1:$ Each 2. 1 ea. Remote Operation: Part Number: Item 2:$ Each 3. 1 ea. Velox Core Offline License: Part Number: Item 3:$ Each 4. 1 ea. Ceta 16M Camera 200 kv: Part Number: Item 4:$ Each 5. 1 ea. Super-X EDS Detector: Part Number: Item 5:$ Each Page 2 of 9

3 6. 1 ea. Velox Analytical Software: Part Number: Item 6:$ Each 7. 1 ea. System Enclosure: Part Number: Item 7:$ Each 8. 1 ea. Installation Labor Talos F200X NA: Part Number: Item 8:$ Each 9. 1 ea. Installation Material Talos F200X NA: Part Number: Item 9:$ Each ea. Warranty Labor Talos F200X NA: Part Number: Item 10:$ Each Page 3 of 9

4 11. 1 ea. Warranty Material Talos F200X NA: Part Number: Item 11:$ Each ea. Support PC: Part Number: Item 12:$ Each ea. Pre-installation Connection Box: Part Number: Item 13:$ Each ea. CompuStage Low-background Single-tilt Holder: Part Number: FP 6597/05 Item 14:$ Each ea. High-visibility Low-background Double-tilt Holder: Part Number: Item 15:$ Each ea. Piezo-Enhanced CompuStage (x,y): Part Number: Page 4 of 9

5 Item 16:$ Each ea. HAADF Detector for 120/200 kv: Part Number: FP 5360/22 Item 17:$ Each ea. On-axis BF/DF Detector: Part Number: Item 18:$ Each ea. STEM System Hardware for Talos: Part Number: Item 19:$ Each ea. Inspect3D: Part Number: Item 20:$ Each ea. STEM Tomography Data Acquisition Software: Part Number: Item 21:$ Each Page 5 of 9

6 22. 1 ea. TEM Tomography Data Acquisition Software: Part Number: Item 22:$ Each ea. On-site Training/Support (1 day): Part Number: Item 23:$ Each ea. CIP Brno / Named place of destination in North America (T-4): Part Number: Item 24:$ Each ea. NA Installation Kit Talos: Part Number: Talos NA Kit Item 25:$ Each TOTAL BID PRICE: We offer the above goods on an FOB Delivered basis, without exception or qualification, for a total price of: $ Page 6 of 9

7 (Sum of Items #1-25, above) DELIVERY TIME: The delivery time, after receipt of order by the successful bidder, for the above items will be: AWARD: The Determinant Factor in the award of this solicitation shall be the total sum of Items #1-25, shown above. Prior to considering the Determinant Factor, the School of Mines may evaluate the bids received to determine responsiveness (including the equivalence of alternate products), bidder responsibility, and, at the School s option, other relevant factors, such as delivery time. BID SUBMITTAL: Fax or bids are acceptable for this bid. Please submit W-9 with response Bids must be submitted on this INVITATION FOR BID form, providing all requested information including signature. Additional information such as product literature may be attached (and in some DQs, might have been specifically requested); however, please do not include excess documentation such as marketing materials. LATE BIDS WILL NOT BE CONSIDERED. Responses may be modified or withdrawn prior to the response due date and time. Bids shall be delivered to the following: Eric Clark, Purchasing Agent Colorado School of Mines Procurement Services, Guggenheim Hall, Rm Illinois Street Golden, CO Fax: (303) procurement@mines.edu COMMUNICATIONS: Inquiries regarding this solicitation should be sent via to: Eric Clark, procurement@mines.edu. Please submit inquiries as early in the bid period as possible; the School s purchasing agent might be unable to respond to an inquiry submitted very close to the Due Date. Eric Clark shall be the sole point of contact for this solicitation. This Invitation for Documented Quotes and any written modifications, as posted on the State s BIDS website, represent the entire solicitation. Page 7 of 9

8 Any information about this solicitation received by bidders from sources other than from the documents posted on the BIDS website shall have no effect on the solicitation. Bidders finding fault in the specifications contained in this bid should notify the purchasing agent upon receipt of this Invitation for Bids. MODIFICATIONS: Should the school issue any modifications to this bid, they will be posted on the State of Colorado's BIDS website ( It shall be the responsibility of the bidder to check the BIDS website periodically to see if any modifications have been issued. Failure to retrieve such modifications, and include their provisions in your bid response, may result in your bid being disqualified. PURCHASE ORDER AND TERMS: Upon award, a Colorado School of Mines Purchase Order will be offered to the successful bidder. Specifications, requirements, terms, and conditions of this solicitation shall be considered incorporated into the resulting Purchase Order, unless specified otherwise in the Purchase Order. The contents of the bidder s response will become contractual obligations of the Purchase Order. Failure of the selected bidder to accept these obligations in a Purchase Order may result in cancellation of the order and award to the next lowest bidder. In the event that the bidder s forms (or parts of forms) are included in the bidder s response and subsequently included as attachments or exhibits to the final Purchase Order, the bidder agrees that, where there are contradictions or inconsistencies, the terms of the Purchase Order shall always supersede and control those of any such attachment or exhibit. The School s Purchase Order Terms may be found at the following web address: FUNDING: The resulting Purchase Order is subject to, and contingent upon, the continuing availability of funds for the purpose thereof. Financial obligations of the Colorado School of Mines, an entity of the State of Colorado, payable after the current fiscal year ending June 30 are contingent upon funds for that purpose being appropriated, budgeted, or otherwise made available. The successful bidder expressly understands and agrees that all its rights, demands, and claims to compensation arising under the resulting Purchase Order are contingent upon receipt of such funds by the School. In the event that there shall be no funds available, the School may immediately terminate the Purchase Order without liability, including liability for termination costs. SIGNATURE AND VENDOR INFORMATION: Original Signature of Bidder s Authorized Signatory Date Page 8 of 9

9 Printed Name of Person Signing Title Vendor Legal Name Vendor Mailing Address Vendor City, State, Zip Vendor Tax ID Number (FEIN or SSN Number) Quote Valid Until (at least 60 days) Vendor Point of Contact Name Vendor Phone (Point of Contact) Vendor Fax (Point of Contact) Vendor (Point of Contact) Vendor Web Address Vendor Invoice Terms (Net 30 are Standard Terms for Colorado School of Mines) Page 9 of 9