Faulty processes? Expensive developers? Ineffective administration?

Transcription

1 Automated Office

2 Faulty processes? Expensive developers? Ineffective administration?

3 The solution: Office Automation Increases efficiency up to 90% Client & employee satisfaction Employees can focus on higher added value tasks. Automatic data entry, automatic reporting. 24/7 operation. Clients love: 100% accuracy, quicker administration. Workers love: fewer repetitive tasks Risk-free installation Shorter time-to-productivity Fast implementation (weeks) Uses existing architecture No switching cost Automations mean institutional knowledge. New hires can work on routine tasks from day 1. Better overview Team leaders can track employee work real-time and identify bottlenecks.

4 What is CloudStorm? A software toolbox to boost administration efficiency 1. Connects the software used in administration, like , Excel, ERP, CRM, document handling and invoicing solutions. 2. Creates easy to use, audited web applications from Excel files 3. Automates processes end-to-end: no more copy-paste between systems 4. Automates repetitive routine tasks using software robots ERP Excel Workflow system CRM Browser automata Legacy system Ticketing module & Efficiency Insights What's a software robot like? Tolerates monotony 100% accurate Relentless Works 24/7 Goes on absolutely no holiday Doesn't take breaks

5 How does it work? The system handles complex workflows. It can be set to react to events (e.g. Incoming containing an attachment; New data appearing in CRM), or schedules (e.g. Create daily/weekly reports, combined from several software). The system also handles a mix of automated and human tasks (e.g. Approval processes) Outdated software are wrapped with intuitive graphical interfaces. Robots operate the original systems in the background, using them as reliable, validated databases. What is a software robot capable of? Handles Excel & Google spreadsheets Automates incoming/outgoing Handles ERP systems Creates daily, weekly, monthly reports Creates and modifies Documents Manages Bank transactions Handles HR and Accounting software Where are the robots? No need to share your office with real life robots. These are automatic software, which run in remote datacenters (in the "cloud") They operate office software on behalf of the real users while maintaining the highest standard of security

6 Example use-cases Invoice and document automation Filing incoming invoices and timesheets of any format partners may use Creating outgoing invoice annexes in the format demanded by the partners No need to develop costly interfaces with partners' systems! Automated report creation Creating and combining reports from Excel and web applications which come from any number of sources On schedule, even in real time the amount of work needed does not limit the frequency of the reports Real-time reports enable previously unattainable analytical benefits Data transfer between systems E.g. CRM migration; Harmonizing tasks with partners' ticketing systems. No need for one-off development which never pays off: it is worth to set up an automation for already one larger migration! No copy-paste, no data entry error

7 Success stories EGIS Pharmaceutical Plc, Budapest Internal SSC (laboratories) Ticketing web application Automated administration Handling master data in audited web app instead of Excel The outdated system was not written off. We wrapped it in a new graphical interface, and kept it as a reliable database Eliminated double administration for 60 skilled employees Tobii AB, Stockholm High tech R&D company Sales automation Data scraping from Internet and RSS processing Generating SalesForce leads SalesForce data entry Automated 90% of work in a previously manual process

8 Purchase process Consultation Configuration Trial Support We help determine which processes are best for robotic automation We sign a contract and implement the chosen robots & process automata 1-4 weeks trial period when you assess the usefulness of the solution If the trial is successful we start supporting your solution. CloudStorm can be purchased for a monthly fee, in a Software-as-a-Service plan. This entails: Dedicated support engineer Continuous availability Adjusting processes to changing requirements Maintenance and fast error resolution Cloud hosting costs Free updates, without outage If CAPEX is preferred, service can be bought as long-term licence contract Monthly fee depends on the number of processes Security Our cloud datacenters are located in Germany and Ireland They meet the highest international data security and privacy standards Upon request, sensitive data can be handled on-premise, such data does not leave the corporate infrastructure.

9 Call us on if you want to obtain the Automated Office at an introductory price Virtual Solutions Kft. Web: Phone: Address: 1141, Budapest Tihamér utca 7. Software references of Virtual Solutions Kft in the USA and in Europe