Responsible Persons MIC, Dir. of IR, Dir. of IE. President, Provost, and MIC. Budget Office, MIC, Director of IR

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1 Driving Action Thru Analytics (DATA) Strategic Plan Phase I August - : Initial Planning and Establishment of Institutional Goals and Student Risk Factors I-1. Establish I-2. Define and announce state performance metrics and institutional goals. I-3. Hire additional staff I-4. Establish baseline data for state performance metrics. I-5. Create access to state performance metrics data. I-6 Training on accessing state performance metrics data. I-7. Identify KPI (Key Performance Indicators) for institutional goals. I-8. Create access to KPI s (Key Performance Indicators) for institutional goals. I-9. Complete a study of current institutional data to identify 5-8 essential student retention risk factors Sept Jan 6, Jan 13, Dec. 1, Jan 13, Feb 24, Mar 10, Mar 24, Jan 6, Sept Feb 3, Feb 3, Oct 25, Feb 28, Mar 7, Mar 21, Apr 7, Feb 28,, Dir. of IR, Dir. of IE VP Finance Budget Office,, Director of IR Budget Office, VP Finance Dir. of IE, Dean of Students, Res. Hall Director, Jasper and Faculty reps Requirements Budget approval for 1-2 year temporary position Expected and mission approved and operating Metrics and goals are presented to VU stakeholders Staff member hired and ready to work Baseline data available is for upper management, displaying state performance metrics. Initial training is for upper management is for operational management, displaying key performance indicators. Report identifying key risk factors Completed On Hold awaiting approval Completed In Progress

2 I-10. Identification of data access to support student retention efforts. I-11. Identification of users needing access to student retention data. I-12. Create data access to student retention data, such as risk factors. I-13. Training on accessing student retention data. Mar 24, Apr 10, Apr 17, 12, Apr 7, Apr 14, Apr 28,, Director of IE and access defined. Users defined. Student profile data is so actions can be taken proactively. Initial training is. I-14. Compilation of all existing reports, sorted by business area I-14 Inventory and evaluate existing data sources for potential warehouse use Jan 28, Feb 24, Inventory d and accessible by users Inventory d; essential data identified Driving Action Thru Analytics (DATA) Strategic Plan Phase II -December : Establishing Program KPI s and Improving Student Profile Access and Use II-1. Communicate Phase I Success/Accomplish ments II-2. Plan for continuing data access training needs and present it II-3. Develop an ongoing communication plan for Action Project progress, - April June 1, and Professional Development Requirements, cost of travel for trainers and visitors Expected Presentations, s, press releases of details Professional Development Plan for key dates and delivering both planned and asneeded Plan for regular reporting dates, sources, responsible persons--

3 , and evolving expectations II-4. Identify or create 5 th week survey of first-time students (Map- Works, Noel-Levitz, other?) II-5. Develop a budget for expanded data warehouse environment II-6. Review list of data users for expansion of users II-7. Survey data users to determine value of tools and expanded data needs II-8. Provide training for the development of program KPI s to support University metrics II-9. Implement a plan to administer 5 th week student survey II-10. Establish institutional glossary of key data terms II-11. Identify data standardization issues, needs, tools for integration of data in warehouse environment II-12. Enhance dashboards, data blocks, cubes as needed for retention, KPI s, assessment II-13. Review retention risk factors for -14 to confirm validity June August 1, Sept 1, Sept 1,, and Mar Sept 10, Sept, and Apr, and Apr Dec 1, IE recommendati on and review Provost, personnel, Dir. of IR, Dir. of IE IE IE, Dir. of IR and and budget approval, as needed for implementation Survey selected for administration, Fall Budget submitted for consideration Decisions about additional users Report of success of tools, issues Training presented Plan and training Glossary is online Report of data standardization issues, needs, tools tools will be enhanced to meet needs Dir. of IR Report prepared II-14. Academic Jan 20, College Deans All academic

4 program s identify KPI s supporting and program review; submit plans to dean s and provost s office programs have approved KPI plans Driving Action Thru Analytics (DATA) Strategic Plan Phase III January -December : Closing the Loop III-1. Communicate Phase II Successes/Accomplis hments III-2. Academic KPI plans reviewed and approved III-3. Assess project successes: access and use of student profile data, impact on retention and III-4. Non-academic programs establish KPI s that support and program review; submit plans to appropriate supervisor s office III-5. Complete study to predict three classes of students: those likely to persist, those who might persist, those unlikely to persist III-6. Use project assessment to implement needed student profile, KPI/student retention issues, and warehouse improvements Sept 20, Oct 30, Oct 30, Feb 1, Requirements Expected Presentations, s, press releases of details Deans, Provost Approved plans on file Dir. of IR, Dir. of IE, Area supervisors and VP s Dir. of IE, Dir. of IR Provost, VP s, Deans,, Dir. of IR, Dir. of IE and financial needed based on results Assessment report All non-academic programs have approved KPI plans Report and ready for use to analyze Fall students Specific improvements are implemented

5 III-7. Survey personnel to establish data needs and next warehouse projects III-8. Develop 3-year strategic plan for new warehouse and analytics projects III-9. Complete budget to meet the needs of strategic plan for new warehouse and projects III-10. Close Action Project Feb Apr 1, Apr Report of new warehouse needs Strategic plan Budget Dir. of IE Completion finalized on AQIP Action Project site