CAPITAL and STRATEGIC PLANNING

Transcription

1 CAPITAL and STRATEGIC PLANNING Thomas C. Lambert President & CEO Notice and Agenda of a Meeting of the Capital & Strategic Planning Committee of the METRO Board of Directors COMMITTEE MEMBERS Sanjay Ramabhadran, Chair Troi Taylor, Vice Chair Lex Frieden Jim Robinson Cindy Siegel Metropolitan Transit Authority of Harris County, Texas Lee P. Brown METRO Administration Building 1900 Main Street, 2 nd Floor Board Room, Houston, TX Tuesday, January 22, 2019 at 3:00 p.m. ACTIONS 1. Request Board authorization for the President & CEO to negotiate and execute a contract with Southwest Elevator dba Oracle Elevator to provide required maintenance and repair services to the elevator and escalator systems at certain METRO park and ride and transit center facilities O. Lopez 2. Request Board authorization for the President & CEO to negotiate and execute a contract with Southwest Elevator dba Oracle Elevator to provide required maintenance and repair services to the elevator systems at METRO operating and support facilities O. Lopez 3. Request Board authorization for the President & CEO to execute a contract with Hardy and Hardy, Inc., to provide daily cleaning services at select METRO transit centers and park & ride facilities O. Lopez 4. Request Board authorization for the President & CEO to negotiate and execute a contract with Maintenance & Construction Services, Inc., to provide construction services for the Moody Park Driveway Improvement Project B. Towns 5. Request Board authorization for the President & CEO to negotiate and execute an Indefinite Delivery/Indefinite Quantity contract with each of Brown & Root, Horizon International Group, LLC, Maintenance & Construction Services, Inc., Mitchell Contracting and Nash Industries, Inc., to provide construction services on an as-needed basis L. Horst 6. Request Board authorization for the President & CEO to negotiate and execute contracts with Arcadis U.S., Inc., ATSER, LP and Huitt-Zollars, Inc., to provide construction management services on an as-needed basis L. Horst ACCESSIBILITY AND SPECIAL ACCOMMODATIONS METRO s meetings are held in a facility accessible to persons with disabilities. Request for accommodations should be directed to the Board Office at at least 48 hours in advance of the meeting. SECURITY Individuals attending this meeting will be subject to being scanned with a security wand and/or metal detector walk through. You and your property are subject to being searched.

2 CAPITAL and STRATEGIC PLANNING Committee Meeting Agenda P a g e 2 COMMITTEE APPROVAL 7. Review of possible procurement solicitations M. Kyme BRIEFING 8. Monthly Uptown Bus Rapid Transit project update R. Treviño ACCESSIBILITY AND SPECIAL ACCOMMODATIONS METRO s meetings are held in a facility accessible to persons with disabilities. Request for accommodations should be directed to the Board Office at at least 48 hours in advance of the meeting. SECURITY Individuals attending this meeting will be subject to being scanned with a security wand and/or metal detector walk through. You and your property are subject to being searched.

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4 Rev. 8/3/17 SUMMARY OF PROCUREMENT PROJECT NAME: IFB NO.: METRO Public Facilities Elevator and Escalator Maintenance, Inspections and Repairs PURPOSE: CONTRACTOR: CONTRACT VALUE: TYPE OF CONTRACT: METHOD OF PAYMENT: PERFORMANCE PERIOD: SMALL BUSINESS PARTICIPATION: To establish a three-year Contract for the Maintenance and repair of the elevators and escalators in METRO s public facilities. Southwest Elevator dba Oracle Elevator Contract Award Amount Not-to-Exceed $947, (includes a $861, total Contract amount plus a 10% contingency of $86, for unforeseen repairs that METRO might require in the future. Firm Fixed Price Monthly Payments The Period of Performance of this Contract is three (3) years from the Notice of Contract Award, plus two (2) one-year option periods. Due to the specialty of the work and limited subcontracting opportunities, a Small Business goal was not established. ADVERTISEMENT: Invitation for Bids (IFB) No was issued October 8, SOLICITATION INFORMATION: COMPETITIVE: BID EVALUATION: Four (4) bids were received by the due date of November 14, 2018 Yes - See Bid Abstract METRO received four (4) bids from the following parties: Southwest Elevator dba Oracle Elevator Elevator Transportation Service, Inc. Schindler Elevator EMR Elevator, Inc. The First Level of Evaluation was to determine if the bidders were responsive to the solicitation as required in the METRO Procurement Manual. Southwest Elevator dba Oracle Elevator, Schindler and Elevator Transportation Service, Inc. were responsive. EMR Elevator, Inc. provided a non-responsive bid. The Second Level of Evaluation was to determine bidder responsibility. The lowest bidder was considered responsible. The Third Level of Evaluation was to determine price reasonableness of the bid as required in the METRO Procurement Manual. The lowest bidder was considered reasonable. Oracle Elevators was the apparent low responsible and responsive bidder.

5 Summary of Procurement Page 2 IFB No FINANCIAL EVALUATION: FUNDING: RECOMMENDATION: Oracle Elevator is deemed financially capable of performing this Contract METRO Local Funds will be used. It is recommended that a contract for the maintenance and repair of the elevators and escalators at METRO's public facilities be issued to Southwest Elevator dba Oracle Elevator for the contract amount indicated above.

6 Summary of Procurement Page 3 IFB No ,~ DATE!z/10 /1<t DATE / DIRECTOR SMALL BUSINESS COMPLIANCE '#~ DATE PROCUREMENT MANAGER \2\7(\P DATE

7 METROPOLITAN TRANSIT AUTHORITY ABSTRACT DESCRIPTION: MAINTENANCE AND REPAIR OF THE ELEVATORS AND ESCALATORS IN METRO'S PUBLIC FACILITIES IFB DUE DATE: TIME: 2:00PM BID OPENING: TIME: 10:00AM RECORDED BY: Prinscella Abbs NO. NAME AND CITY OF PROPOSER TOTAL AMOUNT REMARKS 1. ORACLE ELEVATOR HOUSTON, TX $861, ELEVATOR TRANSPORTATION SERVICES, INC. PASADENA, TX $1,155, SCHINDLER ELEVATOR CORPORATION HOUSTON, TX $2,202, EMR ELEVATOR INC. ARLINGTON, TX $617, NON-RESPONSIVE I certify that I have personally opene... d and read all bids received by the time set for receipt. N I have reviewed and verified the prices stated herein. ~l

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10 SERVICE LOCATIONS o Texas Medical Center Transit Center o Burnett Plaza Station Transit Center o Cypress Station Park & Ride o Kuykendahl Park & Ride SYSTEMS o Nine (9) Passenger Elevators o Four (4) Escalators SERVICES PROVIDED o Periodic Preventive Maintenance o Periodic Inspections o On Call Emergency Repairs 3

11 Request Board authorization for the President & CEO to execute a three (3) year contract to Southwest Elevator dba Oracle Elevator for a notto-exceed amount of $947,924.00, which includes the base cost of $861, plus a 10% contingency of $86,

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13 Rev. 8/3/17 SUMMARY OF PROCUREMENT PROJECT NAME: IFB NO.: PURPOSE: CONTRACTOR: CONTRACT VALUE: TYPE OF CONTRACT: METHOD OF PAYMENT: PERFORMANCE PERIOD: SMALL BUSINESS PARTICIPATION: METRO Operation Facilities Elevator Maintenance, Inspections and Repairs To establish a three-year Contract for the Maintenance and repair of the elevators in METRO s Operations Facilities. Southwest Elevator dba Oracle Elevator Contract Award Amount Not-to-Exceed $2,197, (includes a $1,997, total Contract amount plus a 10% contingency of $199, for unforeseen repairs that METRO might require in the future. Firm Fixed Price Monthly Payments The Period of Performance of this Contract is three (3) years from the Notice of Contract Award, plus two (2) one-year option periods. Due to the specialty of the work and limited subcontracting opportunities, a Small Business goal was not established. ADVERTISEMENT: Invitation for Bids (IFB) No was issued October 8, SOLICITATION INFORMATION: COMPETITIVE: BID EVALUATION: Four (4) bids were received by the due date of November 14, 2018 Yes - See Bid Abstract METRO received four (4) bids from the following parties: Southwest Elevator dba Oracle Elevator Elevator Transportation Service, Inc. Schindler Elevator EMR Elevator, Inc. The First Level of Evaluation was to determine if the bidders were responsive to the solicitation as required in the METRO Procurement Manual. Southwest Elevator dba Oracle Elevator, Schindler and Elevator Transportation Service, Inc. were responsive. EMR Elevator, Inc. provided a nonresponsive bid. The Second Level of Evaluation was to determine bidder responsibility. The lowest bidder was considered responsible. The Third Level of Evaluation was to determine price reasonableness of the bid as required in the METRO Procurement Manual. The lowest bidder was considered reasonable. Oracle Elevators was the apparent low responsible and responsive bidder.

14 Summary of Procurement Page 2 IFB No FINANCIAL EVALUATION: FUNDING: RECOMMENDATION: Oracle Elevator is deemed financially capable of performing this Contract METRO Local Funds will be used. It is recommended that a contract be issued with Southwest Elevator dba Oracle Elevator for the maintenance and repair of the elevators at METRO's Operations facilities for the contract amount indicated above.

15 Summary of Procurement Page 3 IFB No / j '--DIRECTOR SMALL BUSINESS COMPLIANCE DATE NAGER DATE

16 METROPOLITAN TRANSIT AUTHORITY ABSTRACT DESCRIPTION: MAINTENANCE AND REPAIR OF THE ELEVATORS AND ESCALATORS IN METRO'S OPERATIONS FACILITIES IFB DUE DATE: TIME: 2:00PM BID OPENING: TIME: 10:00AM RECORDED BY: Prinscella Abbs NO. NAME AND CITY OF PROPOSER TOTAL AMOUNT REMARKS 1. IORACLE ELEVATOR HOUSTON, TX $1,997, IELEVATOR TRANSPORTATION SERVICES, INC. PASADENA, TX $3, 121, IscHINDLER ELEVATOR CORPORATION HOUSTON, TX $4,034, IEMR ELEVATOR INC. ARLINGTON, TX $1,646, NON-RESPONSIVE Ice ify that I have per.r and read all bids received by the time set for receipt.... t I'\ I h[j!idr the prices stated herein. Cd'niract Adri~tr/r- "' Manager o'1 Procurement l

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19 SERVICE LOCATIONS o Six (6) Operating and two (2) Support Facilities SYSTEMS o Fourteen (14) Passenger Elevators SERVICES PROVIDED o Periodic Preventive Maintenance o Periodic Inspections o On Call Emergency Repairs o Three (3) Freight Elevators 3

20 Request Board authorization for the President & CEO to execute a three (3) year contract to Southwest Elevator dba Oracle Elevator for a notto-exceed amount of $2,197,443.00, which includes the base cost of $1,997, plus a 10% contingency of $199,

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28 SERVICE LOCATIONS 14 Total Transit Centers and Park & Rides METRO SERVICES PROVIDED Serving 33 Routes Average Daily Weekday Boardings 14,113 CONTRACT SERVICES AND FREQUENCY General cleaning services including vacuuming, stain removal, dusting, glass cleaning, sanitizing, and trash removal. Services are provided on a Monday through Friday basis for a period of up to 8 hours a day depending on location ridership. 3

29 Request Board authorization for the President & CEO to execute a three (3) year contract with Hardy and Hardy, Inc, to provide Daily Cleaning Services at select METRO Transit Centers and Park & Rides, for a not-to-exceed contract amount of $2,499,

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33 Summary of Procurement Page 3 IFB No SENIOR CONTRACT ADMINISTRATOR 1/7/19 DATE PROJECT MA ~GER #- 1/7/19 1/7/19 DATE DATE PROCUREMENT MANAGER OR DIRECTOR 1/7/19 DATE

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36 Proposed Drainage & Sidewalk Improvements Proposed Driveway for Safe Egress 2

37 Advertised October 28, 2018 and November 4, 2018 Bid Opening November 28, bidders Qualified Low Bid Maintenance & Construction Services, Inc. at $187, Small Business participation is 100% Funds for this project are Full Funded Grant Agreement (FFGA) 3

38 Authorize President & CEO to execute a contract with Maintenance & Construction Services, Inc. in the amount of $187, for Moody Park Driveway Improvement Project 4

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47 In June 2015, the Board Awarded Indefinite Delivery and Indefinite Quantity Construction Contracts to Four (4) Firms Contracts Expire in February 2019 Contracts Are Used for Projects in METRO Facilities with Values Under $500,000 2

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52 Hiram Clarke Bus Operating Facility Waste Water Treatment Plant Replacement Polk Bus Operating Facility Oil Water Separator Replacement Pavement Repairs at Operating Facilities, Transit Centers and Park & Ride Facilities Installation of An Additional Operator Restroom at Fannin South Park & Ride Installation of An Additional Operator Restroom at Texas Medical Center Transit Center Maintain Keeping Facilities in Operations as Needed During Emergency Events, Such As Hurricane Harvey Facility Repairs After Emergency Events 7

53 Request for Qualifications (RFQ) issued February 2018 Pre-Proposal Conference held March 2018 Eleven (11) Statements of Qualifications (SOQ) received in April 2018 Evaluation Committee Evaluated the Statements of Qualifications (SOQ) Six (6) Firms were Determined to be Qualified An Invitation for Bids was Issued to the Six (6) Firms Bids Received December

54 Request Board Authorization for the President and CEO to negotiate and execute Indefinite Delivery and Indefinite Quantity contracts with Brown & Root, Horizon International Group, LLC, Maintenance & Construction Services, Inc., Mitchell Contracting and Nash Industries, Inc., for Construction Services to support METRO construction needs. o Each contract will have a term of two (2) years with an one (1) year option. o The total amount for work performed by all contractors combined shall not exceed $12,000,000. o A small business goal is established for each work authorization. 9

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62 Capital and Strategic Planning Committee January, 2019

63 METRO will initiate design and construction on numerous projects in FY2019, FY2020 and FY2021. METRO Construction Management staff and qualified Construction Management Services Companies will be required in order to complete these projects on an as needed basis. 2

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65 Northwest Transit Center Reconfiguration Universal Accessibility Projects Rail Operating Center Yard Track Expansion Red Line Drainage & Stabilization Project Red Line and Rail Operating Center Tie Upgrade Projects Red Line Pull Box Upgrade Project West Bellfort Park & Ride Parking Expansion Kashmere Bus Operating Facility Electrical System Upgrade Bike Path/Shared Use Path Projects 4

66 Request for Qualifications were issued May Pre-Solicitation Conference was held June Seven (7) Statements of Qualifications were received. Evaluation Committee evaluated the Statements of Qualifications in July Arcadis U.S., Inc., ATSER, LP and Huitt-Zollars, Inc. were determined to be the best qualified firms to provide Construction Management Services. 5

67 Authorize the President & CEO to negotiate, & execute contracts with Arcadis U.S., Inc.; ATSER LP; and Huitt- Zollars, Inc. for Construction Management Services to support METRO construction project needs. Each contract will be in the amount $1,600,000 with a term of three years and two one year options. A small business goal of 35% has been established for each contract. 6

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69 FY2019 ANTICIPATED PROCUREMENT REPORT Solicitations over $50K January Consent List Q2 NO. PROJECT DESCRIPTION PROCUREMENT METHOD (RFP, RFQ, IFB) ANTICIPATED SMALL BUSINESS GOAL ANTICIPATED ADVERTISEMENT MONTH COMMENTS BOARD COMMITTEE PREVIOUS BOARD COMMITTEE CONCUR Y 1 Background Investigations RFP 15% February 3 Year Contract for HR Background Investigations Administration Committee 2 Cummins ISL9 Replacement Engines IFB N/A February Contract to Purchase 4 Cummins Replacement Engines Administration Committee 3 Implementation of SAP Budget & Planning Modules RFP N/A February Contract for SAP Budget Planning System Administration Committee 4 Hurricane Debris Removal Services IFB 35% February 3 Year Requirements Contract for Hurricane Debris Removal Services Capital & Strategic Planning Committee 5 Landscaping Services for Bus Undeveloped Properties IFB 35% February 3 Year Contract for Landscaping Services Capital & Strategic Planning Committee 6 Landscaping Services for Rail Undeveloped Properties IFB 35% February 3 Year Contract for Landscaping Services Capital & Strategic Planning Committee 7 Rail Yard Switch Rollers IFB N/A February Contract to Purchase Switch Rollers for the Rail Yard Public Safety, Customer Service & Operations Committee 1 of 1

70 FORM SUBJECT: AGENDA ITEM #: Uptown Bus Rapid Transit project update AGENDA MONTH: DEPARTMENT: Planning, Engineering & Construction : PRESENTER: Roberto Trevino / Miguel Aceves This briefing is a monthly update on the progress and schedule for the Uptown Bus Rapid Transit project being constructed by the Uptown Development Authority (UDA). Form #: EXO-FOR-001 Current Version: 1.0 Effective as of: 09/25/18 THIS IS A CONTROLLED DOCUMENT / VERIFY VERSION LEVEL PRIOR TO USE Current Version Due for Review on: 09/01/19

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72 Segment Completion Dates Segment Scheduled Completion Date IH-610 to Richmond September 2019 Richmond to Portal July 2022 Portal to Westpark July 2022 Westpark Dr. March 2020 Uptown Transit Center March 2020 Direct Connect Ramp (T-Ramp) March

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