Introducing Carhire Manager Web

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1 P.O. Box 58434, CY 3734 Limassol, Cyprus Tel.: , Fax: info@datalogicco.com, Web: Introducing Carhire Manager Web Datalogic Consultants Ltd is a software company since 1995 specializing in the development and support of Car Hire, Real Estate, Garage, Booking system and other various software and internet applications. Carhire Manager Web is brand new, fully web based, state-of-the-art tool based on Oracle database technology that enables car rental operators to maximise profitability in their activities. Carhire Manager Web is a tool that will be used efficiently and effectively for any company portfolio of any size for the next 20 years. Under the hood Carhire Manager Web uses the latest technologies in the field. The heart that drives Carhire Manager Web is ASP.NET, framework 4. The software is written in a combination of programming languages, such as C#, HTML, Javascript, JQuery and it also utilises AJAX and JSON technologies. The software is easily configured to run on Windows Server through the Internet Information Services (IIS). The database engine of Carhire Manager is Oracle which can be configured to run in your existing Windows Server which hosts the software. Oracle Database Internet Server with Carhire Manager Web installed in IIS An important feature of Carhire Manager Web is the ability for your agents to communicate and send their data to you. Carhire Manager Web handles such data requests with its XML interface which is using the SOAP Protocol, meaning that you don t have to worry about differences in software technologies between you and your agents. In other words, your agents can send their reservations (and other forms of data) from their own software and Carhire Manager Web will receive and automatically save them in the database without any manual handling by you. Finally, Carhire Manager Web uses the powerful reporting tools Crystal Reports, which is a completely web-based solution (installed on the IIS server) to present and analyse data in a professional look. Crystal Reports enables the user to export reports in PDF, Excel and Word formats. The user has also the possibility to send reports to another user via . What it means for you Being a fully web based software means that you and your employees can run it from any computer or workstation without requirements and installation. All you need is an internet browser and an internet connection! All major browsers are supported such as Internet Explorer, Chrome, Safari, Firefox and Opera. Page 1 of 5

2 This setup can be easily applied to a multitude of working scenarios when for example your employees have access from their working environments in the office, or even for remote users, employees which are on working environments outside the office. Carhire Manager Web also provides a high-level of security with the possibility to strictly allow user access only from specified IP addresses. This means that only certified personnel can enter the application from the list of allowed computers or workstations. Moreover the built-in mechanism for user rights access provides an additional level of security. Finally, for an even more secure working environment you can even setup the application to run entirely in your local area network, without worrying about external interferences. Features of Carhire Manager Web Carhire Manager Web is an easy to use web based system a complete package for car rentals. It is built from the ground-up (based on our experience for more than 17 years on the field). It consists of five integrated parts, all in one package: 1) A front-end web application available to all internet visitors (website) Clients can: Get instant car hire availability and quotation by searching desired dates for pick-up and drop-off vehicle locations Use the search engine to find their desired vehicle Sign-up to the application s newsletter system Send an instant message to the company Page 2 of 5

3 Login and maintain their account details, browse through their reservations and handle reservation check-ins. Pay directly for their bookings with the online payment system (E-Shop & Shopping Cart) Do Express check-out Submit complaints and evaluation Administrator Functions Customise the look and feel of every page in the front-end application through the built-in HTML editor Change language settings 2) A back-end tool (back-office) available to company users Manage all your company s content with the back-end application with features such as: Fleet Management Instant vehicle allocation by using the Fleet Chart: The Fleet Chart (see picture below) is a powerful tool to visualise all your reservations via an editable timeline. You can also drag and drop unallocated reservations to allocate them with vehicles directly from the Fleet Chart View the status of your vehicles equipment with the Equipment Chart CRUD (Create, Update, Delete) operations on your fleet, vehicle models and groups, stations, pick-up and drop-off locations, equipment and many more Open vehicle service cards and send work orders to your vendors Verify vendors invoices against work orders Rate System CRUD operations on agents Sophisticated rate system A rate can be applied to multiple agents Daily Operations Make quotations Make reservations Register your clients by scanning their Driving License, ID or Passport in 10 seconds by using specific equipment (on additional cost) Create agreements and extensions Make vehicle transfers and replacements Long term rentals Sub-rentals Financial Track your daily transactions with the Cashbook module Track agents commissions Revenue Analysis Automatically generate invoices for your clients and collaborators Page 3 of 5

4 Agents performance Vehicle performance Availability Check the daily delivery and collection status of your fleet with the Day s Monitoring tool Manage your fleet with the Monthly and Daily Availability tools Instantly view and track the monthly (or daily) availability of your entire fleet or specific group of vehicles as well as view the number of collections, deliveries, agreements and reservations for the entire monthly (or daily) timeline Management Tools Live Management Dashboard with adjustable refresh time Track the progress of your reservations, pending deliveries, agreements, complaints, income and fleet all live in your screen without the need to update your browser manually Hover on each item in the Management Dashboard and get drill down analysis Reports Powerful reporting tools providing comprehensive and professionally looking reports View reservations, agreement and fleet related reports as well as specialized financial reports, agent and staff commissions and also auditing reports Forecasting Use our forecasting tools to estimate the number of bookings or agreements using regression methods based on the historical trend of your data. There are multiple methods to choose from: Linear, Exponential, Polynomial and Power regression. Forecast the daily reservations for the month based on the estimated number of bookings, the average booking flow and distribution model of previous months or past years. Administration Tools Administrate various web application options such as issuing tickets for maintenance, managing users, executing Ad Hoc queries and more (administrator tasks) Access rights: Users have different levels of access throughout the application User Interface Maximise your working area by handling the top and side menus within your browser Choose your department s vehicle station upon login Quick Vehicle Search: Quickly find a vehicle s status from your fleet (rented, out of fleet, out of order) Quick access toolbar for the most common functions View logged in users Internal chat system between employees while they are online Page 4 of 5

5 3) CRM marketing tools (embedded in the back-end) Make strategic decisions about your next move with the built-in CRM tools of Carhire Manager Web: Setup and send out: 1) Newsletters via 2) SMS messages Create mailing lists based on certain search criteria Visualise and make your next marketing decision using the built-in charts Send questionnaires to clients Receive evaluation results Summarise evaluation results Track your clients complaints and follow up each incident Statistical analysis of complaints 4) An XML interface (embedded in the back-end), with the ability to receive data from agents automatically Maximise your workflow between you and your collaborators with the XML interface (which uses the internet standard SOAP Protocol): Your collaborators can: Automatically send, view, cancel or update their reservations from their own software Check your equipment availability Get a list of your vehicle groups Get a list of your vehicle pick-up and drop-off locations Get your rates availability for a specific period Check your stop sales 5) Carhire Manager Web for Mobile Devices Carhire Manager Web features a mobile device interface for your employees that work outside the office and are in need to use the most common application functionality, such as: Mobile Check-In Check-In a returning vehicle using QR codes or by manually entering the vehicle registration number Input and review vehicle damages Check-In vehicle equipment such as GPS, baby seats, etc... Data browsing View booking and agreement details View client information View agent information View vehicle information Page 5 of 5