COHESION365. Data cleansing & Acceleration solution. Property, Asset and Facility Management FOR IBM TRIRIGA

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1 COHESION365 Data cleansing & Acceleration solution Property, Asset and Facility Management FOR IBM TRIRIGA

2 NJ W Limited and COHESION365 Overview NJW Provide Software Solutions and Workplace Services for Property and Facilities Management NJ W Limited Suite of Services and Software

3 An Integrated Workplace Management System (IWMS) It is an enterprise-class software platform that integrates five key components of functionality, operated from a single technology platform and database repository. IWMS systems assist organisations in optimising the use of workplace resources, including the management of a company s real estate portfolio, infrastructure and facilities assets. 5 key components of IWMS: Real Estate Project Management Facilities Management Environment Maintenance Operations Top 10 benefits of IWMS: To enable informed business decisions To manage the Real Estate portfolio of assets To reduce facility maintenance costs To reduce energy/waste costs to meet sustainability targets To generate higher returns from capital projects To lower facilities operating and occupancy costs To improve facility utilisation To manage resource booking globally To effectively manage 3rd party providers and monitor SLA s To reduce the number of IT applications and centralize information NJW s COHESION365 Accelerates Data Input to IBM TRIRIGA

4 Data Quality with An Automated Data Upload Solution IBM TRIRIGA Experts NJW have a dedicated division, who specialise in all aspects of IBM TRIRIGA. COHESION365 has been developed by NJW Limited to streamline and accelerate the loading of data into IBM TRIRIGA. This is done by gathering the data from various diverse sources, cleaning and collating it, analysing and then visually displaying it via XML. An NJW Product Developed For:

5 Data Quality with An Automated Data Upload Solution XML Experts NJW are XML specialists, converting data analytics into visual screen Displays making sense of the figures, from top to bottom. XML Analytics An NJW Product Developed For:

6 XML Screen Shots Score Card Screens Online data screens are provided to enable field operatives to survey and publish data directly into their mobile devices centralising all data sets from multiple locations into combined interactive score cards. Utilisation Screens Big touch screen kiosk functionality to locate and book a desk at reception or equally as easy online or by a concierge improving the experience with off the shelf room booking applications. Utilisation Analytics Screens Dynamic Occupancy Analytics publishing the utilisation statistics as they are happening onto a large screen and visible to the workers via mobile devices or in the cloud working with off the shelf room booking applications. NJW s COHESION365 Accelerates Data Output From IBM TRIRIGA

7 Product / service description Data loading and interfaces Every large organisation has a number of systems and these are always changing. Some are being retired, others refreshed; different countries or business units may have alternative solutions for the same purpose. There is also always a huge dependence of Excel more than the CIO or Chief Risk Officer would like to admit. This complexity is a fact of life it just needs to be dealt with. NJW have a comprehensive set of tools available to assist with this, but firstly we focus on strategy. Integration approach. The following principles are used to make sure the integration is successful and in-line with best practice. No duplicated entry of data Consistent values and interpretation Clarity of where the master data is Interfaces that run at the frequency and with the volume that the business needs Revitalise Your IBM TRIRIGA Solution

8 Product / service description Integration technology options To achieve the above principles, we have a range of technologies (see below). Most crucially is understand the background and requirement (frequency of updates, data volumes) so we can select the optimum route. Our comprehensive tool-kit includes an option to match every scenario, these include: Regular export / import of data. We have a sophisticated platform for handling this from design to in-operation management and reporting. This is an Extract, Transform, Load (ETL) tool. This is best suited to regular imports and exports from other packages, especially when large volumes are involved. Frequencies could be every minute, hour, day, week or month. As needed, near real-time If for example property details are changed, and these need to be published on other internet-sites then Web Services would be used Web Services (SOAP 1.2 and REST for the techies) with customisable APIs Simple Excel uploads and Web-forms for data entry and extracts These are best when immediate feedback, and error correction, is required COHESION365 specific tool for TRIRIGA data loads Data Transfer Object (DTO) management portal and configurable workflow Provides fast method for loading and validating data Performance management and audit capabilities A critical success factor that we always ensure is in place, is the auditing of all data exchanges. NJW always enable clear reporting of data interfaces so that all updates are tracked. The rules for handling data can be configured by the client so how any issues (missing or incorrect data) are handled are customisable. NJW Enhance IBM TRIRIGA

9 Product / service description Data Quality If there is any concern on the accuracy and comprehensiveness of information a data quality audit can be performed. Before anything is interfaced, NJW s tools, can be used to assess and report on accuracy. This has two main components: Quantitative is all the data expected available? For example, are lease details missing for a site? These reports enable information to be validated, and if needed changed at source. Integration can be a lengthy project unless proven tools and experienced teams are involved. NJW s extensive track record means that we have a set of proven models for all the leading property, FM and other business applications. Qualitative does the data look right? Perhaps the energy cost per capita are high? NJW s COHESION365 Accelerates Data Input to IBM TRIRIGA

10 Contact Details Goldwell House, Newbury, Berkshire, RG14 1JH Tel: +44 (0) Web: Some of NJW s People COHESION365 Contacts Trudie Jedynak Trudie.Jedynak@njwfm.com Nigel Warrick nigel.warrick@njwfm.com Kevin Fitzpatrick kevin.fitzpatrick@njwfm.com Managing all Encompassing Digital Technology