Why Choose ACA-Track?

Transcription

1 1. 1/30/2015 Why Choose ACA-Track? Reasons ACA-Track is the best choice. PSST, LLC

2 Contents ACA-Track is a standalone system 3 One location for all ACA-related information, your payroll system is the official system of record 3 SSAE 16 SOC I Certified (SAS70) cloud data center 4 Commanding graphical presentations 4 Powerful detail grid data supported by advanced functions 4 True automation makes life easier 5 Utilizes smart phone technology to capture actual hours worked 5 Collects actual hours worked from all relevant sources, not simply scheduled hours worked 6 Integrates with leading substitute and time packages, such as Aesop and VeriTime 6 Generates advance alerts before an employee reaches thresholds 7 Electronically verifies and collects employee work time 7 Employee trending analysis 8 Tracks insurance waivers 8 Tracks unpaid leave 8 Capture data retroactively you are not too late! 9 Produces Excel, PDF or Word documents with actual time worked data 9 Respond quickly to IRS audits or information requests 10 Unique snapshot approach maintains employee data views over time. 11 Comprehensive 1094-c and 1095-c reporting included 11 Employee Notifications 11 Optional Paperless HR system available 12 A single Solution 12 Disclaimer 13 2 of 13

3 ACA-Track is a standalone system ACA-Track integrates with any and all payroll systems, time-capture systems, benefit management systems, and substitute placement systems while placing no restrictions on your operational systems. ACA-Track plays well with everyone. No need to purchase additional services or products you don t need. ACA-Track does one thing, does it extremely well, with no additional cost for overhead. One location for all ACA-related information, your payroll system is the official system of record ACA-Track eliminates "islands" of information and the need to transfer data to other thirdparty systems. Electronically integrates directly your financial management and/or HR system. ACA-Track supports ALL data elements necessary for IRS compliance. Employee Demographic Data Employee Job Data Employee Deduction/Benefit Data Detail Daily Time Data Employee Insurance Waivers Employee Unpaid Leave (currently in excess of 28 days) Employer Unpaid Leave (summer breaks or factory shut down) 3 of 13

4 SSAE 16 SOC I Certified (SAS70) cloud data center The ACA-Track cloud-based data center has been SAS 70 certified since 2010, and now is certified under the new SSAE 16 standard. You can rest assured your data is safe and secure. Commanding graphical presentations Powerful detail grid data supported by advanced functions Dive into the detail; everything needed is here. Group, sort, filter, column closer, export to Microsoft Excel, individual user grid layouts supported by color coding all provide the user with the power needed to analyze the detail when needed. Color coded warnings; errors and unusual data give quick reference and increase efficiency. ACA-Track contains state-of-the-art functionality for the novice user and in support of the power user. 4 of 13

5 True automation makes life easier ACA-Track processes both individual and employer measurement periods automatically. When the employee s measurement period ends, the system will automatically re-compute according to the employer s measurement period. Intelligence is built into ACA-Track, along with flexible parameters allowing each employer to efficiently control their results. Employer ACA FTE calculations are automatically generated whenever a new snapshot is generated. Detail client support and documentation make the ACA coordinator s job quick and easy. Cadillac plan and affordability monitoring available. Utilizes smart phone technology to capture actual hours worked Allows employees to enter and the systems to capture and submit, actual hours worked easily and quickly via smart phones, tablets, laptops or workstations. 5 of 13

6 Collects actual hours worked from all relevant sources, not simply scheduled hours. Eliminates the opportunity for human error and ensures accuracy while providing data source information with detail time entries. Click the hyperlink to see detail time entries from each data source. Integrates with leading substitute and time packages, such as Aesop and VeriTime No importing or exporting data necessary, ACA-Track connects directly to these databases and includes employee time worked effortlessly! 6 of 13

7 Generates advance alerts before an employee reaches thresholds Ensures compliance management of non-eligible employees by calculating both weekly and monthly averages over the individual and employer measurement periods. Electronically verifies and collects employee work time Saves time, ensures accuracy and consolidates data that would not be collected in a manual environment. 7 of 13

8 Employee trending analysis Tracks insurance waivers Integrates with your state insurance waiver data or allows manual tracking of insurance waiver events. Tracks unpaid leave ACA regulations require employee unpaid leave time to be subtracted from weekly and monthly averages. ACA-Track fully supports and tracks unpaid leave according to the ACA regulations, providing true and correct averages while showing the detail to support the averages. 8 of 13

9 Capture data retroactively you are not too late! Ensures compliance with federal mandate to track time with a look back period of all employee hours for a three- to 12-month period. Produces Excel, PDF or Word documents with actual time worked data 9 of 13

10 Sophisticated Event Tracking Respond quickly to IRS audits or information requests One click produces a comprehensive audit document in response to IRS requests. Data can be stored in Word, PDF or Excel formats. 10 of 13

11 Unique snapshot approach maintains employee data views over time. ACA-Track preserves the payroll data (hours worked, job salary records, insurance status) as it was at the snapshot s point in time. Comprehensive 1094-c and 1095-c reporting included Even though the final ACA IRS reporting guidelines are not yet available, ACA-Track will soon provide a complete electronic reporting package supported by flexible processing options. Data will be presented on the screen for review, and data is captured for historical preservation and possible correction processing. Yes, ACA-Track handles ALL the detail data needed for this complicated reporting process. Employee Notifications Because ACA-Track is just one part of a comprehensive HR solution, powerful employee communication options are included. Online electronic forms access with electronic signatures, options and traditional paper options are all possible. 11 of 13

12 Optional Paperless HR system available Would a powerful paperless HR system improve the daily efficiency for your operation? Efficient solutions are what we deliver. PSST provides seamless, electronic, intelligent, integrated solutions for our clients. Want your business rules included, no problem. Want just part of a solution, not problem. Want a comprehensive integrated solution, no problem. Let us share your vision, and demonstrate how to Get Connected. A single Solution Don t let the compliance deadline sneak up on you! Act now and explore your single solution for tracking your employees time worked ACA-Track. Administrators enjoy peace of mind, knowing that all the information required in an audit is readily at hand. 12 of 13

13 Disclaimer PLEASE NOTE: Information provided by PSST, LLC concerning the Affordable Care Act is not legal advice and should not be treated as such. If you have questions about how the Affordable Care Act will affect you as an employer, please consult legal counsel. 13 of 13