Easy Report Creation for Integrity,

Transcription

1 Easy Report Creation for Integrity, Exception, and Errors Session Thomas & Gayle Larson Kristen Bassett August 21, 2018

2 Thomas Larson Over 20 years JDE experience Finance, Distribution, & Manufacturing

3 Gayle Larson, CMA Over 25 years JDE experience Finance, Job Cost, Fixed Assets Financials SIG President

4 Contact Information Kristen Bassett Director of Pre-Sales Phone:

5 Agenda General Accounting Distribution Item Setup Sales Address Book Accounts Receivable Accounts Payable Manufacturing Costing Work Orders Q&A

6 General Accounting Jobs Setup in Wrong Company

7 General Accounting Jobs Setup in Wrong Company Submitted via Automator nightly

8 General Accounting R09110Z Journal Entry Batch Processor Errors

9 General Accounting R09110Z Journal Entry Batch Processor Errors (cont d)

10 Distribution Item Setup Country of Origin, Cat Codes, & UOM G/L Class Branch & Primary Loc Total QOH is negative Missing routers/bom Sales Orders with Unit Price being overwritten Past Due Status Codes Missing Cost/Price

11 Distribution Item Exceptions Flex, LB conv, Country of Orig, & Freight Class One report to catch all four exceptions Runs nightly and ed to engineering Use outer joins and conditional logic Use F4102 (COO, Flex), F4908 (Freight Class), F41002 (LB conv)

12 Distribution Item Exceptions Flex, LB conv, Country of Orig, & Freight Class

13 Distribution Items with Negative Total QOH Solving what problem: Processes in error. Obsolete items on BOMs, Subassemblies that should be Phantoms. Logic: F4102 outer join to F F41021 sums

14 Distribution Items with Negative Total QOH

15 Distribution Overwriting Unit Price at sales order entry Solving what problem: Is our pricing so bad they are overriding a high number of lines? Logic: Outer Joins of F4211.SHAN to F03012.AN8 (Price Book Code), F4072.CGID to F40942.CGID (Price Book Code), F4211.ITM to F4072.ITM. F4211.ITEM TO F4106.ITEM (Base Price)

16 Address Book Commissions Customers invalid Business Unit (Flex Accounting) Ship To Country (Transportation requirement) One report to catch all three exceptions Runs nightly and ed to address book contact Use outer joins and conditional logic Use F0101 (Flex), F42140 (Commissions), & F0116 (Country)

17 Address Book Flex, Commissions & Country

18 Address Book Flex, Commissions & Country

19 Address Book Flex, Commissions & Country

20 Address Book Final Exception

21 Address Book Flex, Commissions & Country

22 Address Book Final Exception

23 Accounts Receivable Cash Receipts Find Invalid Account Locate account causing error on cash receipts posting

24 Accounts Receivable Cash Receipts Find Invalid Account Locate account causing error on cash receipts posting

25 Accounts Receivable Future AR Invoices with Void in Current Month List AR invoices with a GL Date that is after the Void Date

26 Accounts Payable Vendor Payment Terms/PO Check Identify open PO s when vendor Pay Terms change

27 Accounts Payable Invoice Date Less Than GL Date Catch AP invoices held back before close of quarter/year end Based on F0911 and F0006

28 Accounts Payable PO Receipt Date > Invoice Date Audit report to catch PO receipts input after AP invoice received Based on F43121 and F0411 (Invoice Date & #, Gross Amount, Tax, MCU)

29 Manufacturing Costing Standard / Frozen Cost per Branch Work Orders Missing routers BOM Item backflush failure/percentage Work Order/WIP Exceptions

30 Manufacturing Work Order Serial Exception Solving what problem: Machines and Chemicals missing Serial No. or Lot No. requirement. Daily to AR on exceptions. Logic: All open Work Orders where F4102.SRCE <> 3 or 7.

31 Manufacturing Items Missing Frozen Cost Solving what problem: Incorrect costs being applied to sales orders. Can t receive PO s. GM overstated. Logic: Inner Join of F30026, F4102, F4105.

32 Manufacturing Items Missing Frozen Cost

33 In Summary Show real world examples of integrity/exceptions over master data and transactional data Highlight processing issues Provide examples of troubleshooting posting errors ReportsNow enabled both companies to quickly write and implement the integrity and exception reports Ease of creation/promotion Link any files, including outer joins

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35 Please complete a session evaluation Session ID: Contact Info: tlarson@pioneereclipse.com gayle.larson@brightview.com Tel: Tel:

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