Fleet Services Function: Public Works & Transportation

Transcription

1 Agency Overview 41 Agency Mission The mission of the Fleet Service Division is to provide a safe and reliable fleet of diverse equipment for all user agencies, and to provide a concentrated effort toward a comprehensive preventative maintenance program at a competitive cost. Agency Overview The agency manages and administers the municipal fleet through maintenance, inspection, repair, and replacement of vehicles for City agencies. Major initiatives planned for 2017 include the review of the vehicle maintenance procedures to improve vehicle readiness for the City agencies Budget Highlights The 2017 Executive Budget reflects an increased Fleet rate to recover depreciation costs of the City fleet to maintain a positive balance in the Fleet Internal Service Fund. The impact of the Fleet rate has been distributed across agency budgets based on prior trends and proportional value of each agency's fleet. The impact of the increased rate to the General Fund agencies is $1.63 million; the Stormwater Utility's charges decreased by $241,720; and the Sewer Utility's charges increased by $16,195. Expenditure authority for fleet equipment that is anticipated to be funded through the operating budget is included in the Transfer Out major, transferring this authority to the capital budget. These purchases include Police Squad Cars and Bobcats.

2 Budget Overview 41 Budget by Service (All Funds) # ## Fleet Maintenance Procurement TOTAL $ - $ - $ - $ - $ - Budget by Fund & Major Fund: Fleet Services FLEET SERVICES 4 Revenue (3,093,446) (6,587,407) (8,731,246) (7,532,724) (8,426,964) 51 Salaries 2,408,952 2,575,735 2,397,155 2,624,227 2,446, Benefits 1,056,637 1,072, ,329 1,057,205 1,067, Supplies 5,927,822 6,284,392 6,457,567 4,709,918 4,709, Purchased Services 985, ,615 1,211,668 1,323,015 1,323, Debt Other Financing 7,847,396 11,024,906 12,958,758 13,344,855 14,009, Inter Depart Charges 184, , , , , Inter Depart Billing (15,464,274) (15,939,083) (15,939,083) (17,039,445) (16,642,659) 59 Transfer Out 147, ,354,020 1,354,020 TOTAL $ - $ - $ - $ - $ -

3 Service Overview Service: Fleet Maintenance Procurement 411 Service Description This service is responsible for the purchase, preparation, and maintenance of fleet equipment used by City agencies. The goal of the service is to repair and replace fleet assets to satisfy the needs of user agencies. In 2017 the service will perform an analysis of the vehicle maintenance procedures to improve vehicle readiness for user agencies. Service Budget by Major 4 Revenue (3,093,446) (6,587,407) (8,731,246) (7,532,724) (8,426,964) 51 Salaries 2,408,952 2,575,735 2,397,155 2,624,227 2,446, Benefits 1,056,637 1,072, ,329 1,057,205 1,067, Supplies 5,927,822 6,284,392 6,457,567 4,709,918 4,709, Purchased Services 985, ,615 1,211,668 1,323,015 1,323, Debt Other Financing 7,847,396 11,024,906 12,958,758 13,344,855 14,009, Inter Depart Charges 184, , , , , Inter Depart Billing (15,464,274) (15,939,083) (15,939,083) (17,039,445) (16,642,659) 59 Transfer Out 147, ,354,020 1,354,020 TOTAL $ - $ - $ - $ - $ -

4 Position Summary Budget Request Executive CG FTEs Amount FTEs Amount FTEs Amount AD ADMIN ASST , , ,250 AUAUTO MAINT WKR , , ,217 FACFACILITY MAINT WKR , , ,298 FLEFLEET OPER MGR , , ,483 FLEFLEET PARTS TECH , , ,650 FLEFLEET PROG MGR , , ,008 FLEFLEET SERVICE PARTS LDWKR , , ,429 FLEFLEET SERVS SUPT , , ,245 FLEFLEET TECH ,290, ,412, ,451,190 FLEFLEET TIRE TECH , , ,310 MAMASTER AUTO BODY TEC , , ,743 OPOPERATIONS CLERK , , ,381 PA PARTS ROOM ASST , , ,739 PU PUB WKS GEN FORE , , ,904 WEWELDER , , ,408 TOTAL $ 2,549, $ 2,701, $ 2,776,255

5 Fleet Services Line Item Detail 41 Function: Public Works & Transportation Supplies Purchasing Card Unallocated , Office Supplies 2,703 2,000 1,681 2,000 2,000 Copy Printing Supplies 1,591 2,000 1,176 2,000 2,000 Software Licenses & Supplies 3,436 7,605 10,326 7,605 7,605 Postage Books And Subscriptions 4,200 2,500 3,600 4,000 4,000 Work Supplies 116,715 92, ,285 92,000 92,000 Safety Supplies 2,225 3, ,220 3,220 Building Supplies 6,146 5,900 9,480 5,900 5,900 Land Machinery And Equipment 946,563 1,408,800 1,408, Equipment Supplies 1,575,171 1,579,968 1,567,912 1,579,968 1,579,968 Tires 405, , , , ,689 Gasoline 950, , , , ,655 Diesel 1,735,011 1,761,620 1,885,458 1,473,831 1,473,831 Lubricants 178, , , , ,000 Total $ 5,927,822 $ 6,284,392 $ 6,457,567 $ 4,709,918 $ 4,709,918 Purchased Services Natural Gas 9,268 10,500 9,775 10,500 10,500 Electricity 42,095 40,000 33,824 40,000 40,000 Water 6,348 10,440 6,083 10,440 10,440 Stormwater Telephone 5,203 5,300 7,575 5,300 5,300 Cellular Telephone 5,465 6,500 3,403 3,300 3,300 Building Improv Repair Maint 17,957 10,500 8,592 10,500 10,500 Process Fees Recyclables ,680 6,100 6,100 Communication Device Rpr Main 31,785 30,000 8,186 30,000 30,000 Equip Improv Repair Maint 47,568 55,500 43,473 55,500 55,500 Vehicle Repair And Maintenance 756, ,000 1,009,235 1,050,000 1,050,000 Lease Rental Of Equipment ,000 14,000 17,000 17,000 Conferences And Training 6,939 13,000 6,235 13,000 13,000 Memberships 975 2,000 2,830 2,000 2,000 Uniform Laundry 8,942 11,600 9,351 11,600 11,600 Medical Services - - 4, Arbitrator Audit Services 1,000 1,300-1,300 1,300 Delivery Freight Charges 1,000 3,000 2,000 3,000 3,000 Consulting Services 1,375 1,375 2,750 1,375 1,375 Advertising Services Inspection Services 1,201 3,500 1,104 3,500 3,500 Parking Towing Services 37,731 25,000 32,349 45,000 45,000 Permits And Licenses 1,700 3,000 1,422 3,000 3,000 Total $ 985,207 $ 918,615 $ 1,211,668 $ 1,323,015 $ 1,323,015

6 Fleet Services Line Item Detail 41 Function: Public Works & Transportation Debt and Other Financing Uses Interest 951, , , ,000 1,057,183 Principal - 4,796,082 4,796,082 4,796,082 5,358,492 Depreciation 6,895,824 5,266,148 7,200,000 7,593,773 7,593,773 Total $ 7,847,396 $ 11,024,906 $ 12,958,758 $ 13,344,855 $ 14,009,448 Inter-Departmental Charges ID Charge From Engineering 27,065 27,065 27,065 27,065 27,065 ID Charge From Fleet Services 88, , , ID Charge From Traffic Enginee 7,185 5,500 5,500 5,500 5,500 ID Charge From Insurance 14,202 20,681 20,681 16,435 16,435 ID Charge From Workers Comp 47,426 80,731 80, , ,929 Total $ 184,103 $ 649,852 $ 649,852 $ 158,929 $ 158,929 Inter-Departmental Billings ID Billing To Information Tec (307) ID Billing To Fire (2,425,885) ID Billing To Police (1,970,311) ID Billing To Public Health M (55,019) ID Billing To Engineering (256,226) ID Billing To Fleet Services (88,224) (15,939,083) (15,939,083) (17,039,445) (16,642,659) ID Billing To Streets (7,660,864) ID Billing To Traffic Enginee (624,640) ID Billing To Library (7,992) ID Billing To Parks (1,977,535) ID Billing To Building Inspec (2,874) ID Billing To Monona Terrace (3,756) ID Billing To Golf Courses (191,062) ID Billing To Parking (69,112) ID Billing To Water (46,682) ID Billing To CDA Management (83,781) Total $ (15,464,274) $ (15,939,083) $ (15,939,083) $ (17,039,445) $ (16,642,659) Revenue Federal Revenues Operating (38,204) (35,500) (35,500) (35,500) (35,500) Reimbursement Of Expense (9,522) (25,000) (25,000) (25,000) (25,000) Fuel Tax Refund (64,603) (60,000) (60,000) (64,000) (64,000) Miscellaneous Revenue (71,048) (97,000) (97,000) (97,000) (97,000) Sale Of Assets (423,357) (600,600) (600,600) (600,600) (600,600) Trade In Allowance (375,050) (554,800) (554,800) (426,000) (426,000) (Gain) Loss On Sale Of Asset 265, Fund Balance Applied (1,111,216) (4,777,977) (6,921,816) (4,898,603) (5,792,843) Transfer In From General - (366,530) (366,530) (928,021) (928,021) Transfer In From Other Restric - (25,000) (25,000) (25,000) (25,000) Transfer In From Fleet Service - (45,000) (45,000) (433,000) (433,000) Transfer In From Insurance (262,849) Total $ (2,090,769) $ (6,587,407) $ (8,731,246) $ (7,532,724) $ (8,426,964)

7 Fleet Services Line Item Detail 41 Function: Public Works & Transportation Transfers Out Transfer Out To Debt Service 147, Transfer Out To Capital Projec ,354,020 1,354,020 Total $ 147,604 $ - $ - $ 1,354,020 $ 1,354,020