Track 1: Sage 300 CRE Financials

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1 **Note on session numbering: Sessions are numbered with the track number timeslot. Track Numbers follow the top of the session grid, while the Timeslot numbers follow the left side of the grid. Please see the Session Grid for a visual. Track 1: Sage 300 CRE Financials 1-1 Sage 300 CRE Managing Your Year-End Financials Who Should Attend: Users familiar with the General Ledger (GL) module Controllers, managers and accountants. Specific Learning Objectives: Ever wonder what your banker or bonding company was thinking when they look at your financials? This high level presentation is for company owners and controllers, it focuses on financial statement presentation and how they can calculate key financial indicators and why they would want to track this in preparation for end of year presentations to bonding, banking, and CPA's. We take two sets of financial statements, and analyze them the way a bank or bonding company would, there are hands on activities for creating ratio such as working capital, etc. Perfect timing for discussion of this topic in order to help construction business owners prepare for year-end pro-actively vs re-actively. 1-2 Importing Transactions into AP, JC, GL, & CM Who Should Attend: Controllers, accounting managers and accountants using the core accounting modules. Prerequisites: Attendees should be able to understand and recognize the basic workflow for the core accounting modules. Additionally, attendees should have a basic knowledge of Microsoft(r) Excel. Exposure to Microsoft(r) Access would be helpful. Specific Learning Objectives: After completing this class, you will be able to create and import various transactional files into Sage 300 CRE. The class will focus on importing estimates, commitments, and direct cost into Job Cost. We will also look at importing invoices into Accounts Payable. The class will focus on importing budgets and transactions into General Ledger, and importing cleared checks into Cash Management. We will examine the structure of the import templates and learn how to create the import files from Microsoft(r) Excel spreadsheets and Microsoft(r) Access databases and also learn how to use the Office Connector Import tool. 1-3 Accounts Payable Advanced 1 of 2 Who Should Attend: Users familiar with the Accounts Payable (AP) module - Accountants, accounts payable managers, accounts payable personnel, controllers Specific Learning Objectives: This session will give you the fundamentals of the newer feature in the accounts payable module. After completing this class you will know how to import invoices, how to manage credit cards, how to process EFT (electronic Fund Transfer) payments, manage Lien Waivers and setup and use the Subcontractor Compliance features. 1-4 Accounts Payable Advanced 2 of 2 (See 1-3) 1

2 1-5 Reconciliation Lab 1 of 2 Who Should Attend: Accounting personnel tasked with reconciling subledgers to the general ledger Prerequisites: Attendees should be familiar with basic accounting concepts of reconciliation Specific Learning Objectives: After completing this 2-part hands-on lab session, you will be able to perform basic reconciliation tasks for Accounts Receivable, Accounts Payable, Cash Management, Job Cost, Payroll, and General Ledger. You will be able to identify common reasons for out of balance conditions and execute the necessary steps to solve the problem. Best practices for avoiding out of balance issues will also be discussed. Desktop Reconciliation Tool will be demonstrated. 1-6 Reconciliation Lab 2 of 2 (See 1-5) 1-7 Month-End, Quarter-End and Year-End Procedures 1 of 2 /Advanced Who Should Attend: Controllers, owners, accountants, accounting managers Who Should Attend: This workshop is intended for the accounting personnel in the company who manage the year end closing processes Prerequisites: Interest in building standardized closing procedures Prerequisites: Attendees should be familiar with Sage 300 CRE data structure and have decision-making capabilities regarding data storage Specific Learning Objectives: Learn about Standard Reconciliation Reports and month-end through yearend closing procedures. We will cover best practices for closing and standard reports and procedures for period end through-out the year and create a checklist to assure that all of your company s period end procedures/reports are complete and useful. Specific Learning Objectives: After completing this class, you will be able to plan and implement yearend procedures, create both an archive and a historical data folder, backup and restore data, and create a company plan for archiving data to history files. 1-8 Month-End, Quarter-End and Year-End Procedures 2 of 2 (See 1-7) Track 2: Sage 300 CRE Project Management 2-1 Financials Basics for Project Managers 1 of 2 coordinators, project accountants and project assistants. techniques, basic Sage 300 CRE structure and workflow Specific Learning Objections: This session will focus on the step-by-step tasks involved in entering Estimates, entering Subcontracts and Purchase Orders as Commitments, and entering owner contract schedule of values in Contracts (CN) module. We will also review how to track subcontractor compliance and log lien waivers and other documents as received. 2-2 Financials Basics for Project Managers 2 of 2 (See 2-1) 2-3 Advanced PJ Change Management Lab 1 of 2 2

3 Who Should Attend: Users familiar with the Project Management (PJ) Change Management system - project managers, project coordinators, project accountants and project assistants. Prerequisites: Attendees of this session should be familiar with PJ Change Management workflow and data entry screens as well as Contracts and Billing workflow and data entry screens. Specific Learning Objections: This 2-part hands-on lab session will cover advanced aspects of the PJ Change Management system. We will review the details of various real-world scenarios such as managing Owner Contingencies, Allowances, Reimbursables and Owner-Furnished Equipment on your Schedule of Values. We will also go through the detail of how to use your Change Request Log to track all internal issues such as estimate changes, or buyouts & busts, as well as other incidents that can come up on a job such as issuing original scope to a sub as a change order or issuing change order scope to a sub that does not yet have an original subcontract. 2-4 Advanced PJ Change Management Lab 2 of 2 (See 2-3) 2-5 Sage 300 CRE Address Book and PJ Job Setup techniques, and basic Sage 300 CRE structure and workflow Specific Learning Objectives: This session will focus on the step-by-step tasks involved in setting up jobs in the PJ Module, Job Contact Lists, and Job Distribution Lists. We will discuss options such as setting up jobs in PJ with temporary job numbers for estimating purposes, then re-numbering the job with a JC job number when the job is won. We will discuss which information is shared between JC and PJ and which information is unique, including Custom Fields, Cost Codes, Categories, Misc. Worksheets and Commitments. 2-6 Managing Project Management Documents 1 of 3 Transmittals, Submittals & RFI s techniques, basic Sage 300 CRE structure and workflow. Specific Learning Objectives: This class will focus on the step-by-step tasks involved in entering & sending Transmittals, Submittals and managing Requests for Information (RFIs), including: How to create & send a Transmittal. Create and send an RFI. Open & Log an RFI answer. Create Submittal Log. Enter Submittal and forward to architect. Enter Submittal status and return to vendor. Enter Submittal Revision. 3

4 2-7 Managing Project Management Documents Lab 2 of 3 Correspondence Log, Drawing Log & Custom Logs techniques, basic Sage 300 CRE structure and workflow. Specific Learning Objectives: This hands-on class will focus on the step-by-step tasks involved in using the Correspondence Log to track s, phone calls, faxes and mailed documents, and/or attach PDF, Word, and Excel files. We will also discuss tracking Drawings and setting up Custom Logs in PJ to track special information. Includes: Tracking s, phone calls, faxes and mailed documents in Correspondence Log Attaching PDF, Word, and Excel files to Correspondence Log. Create a Drawing Log. Entering Drawing updates and revisions Enter Data & edit existing Custom Logs Setting up Custom Log for tracking special information. 2-8 Managing Project Management Documents Lab 3 of 3 Meeting Minutes & Field Reports techniques, basic Sage 300 CRE structure and workflow. Specific Learning Objectives: This hands-on class will focus on the step-by-step tasks involved in using Meeting Minutes to document Meeting Agendas and Minutes and how to use PJ Field Reports. We will discuss how to configure the Field Reports and how to enter a daily log. Includes: Entering Meeting Agendas and Minutes and creating a log. Monitoring outstanding Meeting agenda items with My Assistant. Entering Field Reports. Using My Assistant to monitor missing Field Reports Sending Field Reports & Meeting Minutes to appropriate people using My Assistant. Track 3: Sage 300 CRE Customer Contracts & Billings and Job Cost 3-1 Job Cost Advanced Lab 1 of 2 Who Should Attend: Users familiar with the Job Cost (JC) module - Accountants, accounting personnel, controllers Specific Learning Objectives: This hand-on lab session will give you the fundamentals of some of the lesser used features in the job cost module. After completing this class you will know how to setup and 4

5 use Extras, understand how Misc. Worksheets function and how to setup and use your own Misc. Worksheet entry screens, how to import transaction and how to use the Subcontractor Compliance features by setting defaults for each job then managing the Compliance Grid. 3-2 Job Cost Advanced Lab 2 of 2 (See 3-1) 3-3 Accounts Receivable Error Correction & BL Invoice Formats 1 of 2 Who Should Attend: Users familiar with the Accounts Receivable (AR) module - Accounting personnel who are responsible for maintaining customers, analyzing accounts receivable aging, entering cash receipts, and entering invoices, Accounting Managers, Controllers Specific Learning Objectives: This session will give you the fundamentals of error correction in the accounts receivable module. We will review common errors than review the detailed steps necessary to make corrections so the reports will be accurate. Also, you will be able to configure the Billing module with invoice formats customized to include the information that your customers need so that those formats are available to choose when setting up a contract in CN. 3-4 Accounts Receivable Error Correction & BL Invoice Formats 2 of 2 (See 3-3) 3-5 Contract-Based Billing: CN, BL Who Should Attend: Users new to the Contracts (CN), Billing (BL) and/or Accounts Receivable (AR) modules - Accountants, accounts receivable managers, and billing assistants (office or project managers) who want to bill progress (AIA), lump sum or unit price contracts Prerequisites: Attendees should have an understanding of how to bill progress, lump sum or unit price contracts using Microsoft Excel or a similar program Specific Learning Objectives: You will learn the settings that influence the billing process. You will have the knowledge to setup, bill, print, and post a new contract and invoice. This will include how to enter change requests/change orders either using only job cost or job cost and project management. 3-6 Cost-Based Billing Setup (Rate & MarkupTables): CN & BL Lab 1 of 3 Who Should Attend: Accounting staff responsible for the billing of cost based invoices Prerequisites: Attendees should be familiar with structure of Job Costs categories and cost codes Specific Learning Objectives: After completing this class, you will be able to complete the general workflow for reconciling and printing invoices. You will be able be confident in the setup of cost based contracts. You will also be able to verify that all applications interfaces are activated for billing. A high level review of set up application interfaces, cost based contracts, billing rate, markup, and add-on tables will help you reinforce your knowledge. 3-7 Cost-Based Billing Workflow: CN & BL Lab 2 of 3 (See 3-6) 3-8 Cost-Based Billing Workflow: CN & BL Lab 3 of 3 (See 3-6) Track 4: Sage 300 CRE Reporting: Crystal Reports 4-1 Beginning Crystal Reports Lab 1 of 4 5

6 Who Should Attend: Both operations and accounting personnel who are ready to make the jump to Crystal Reports Prerequisites: Basic understanding of Sage 300 CRE Specific Learning Objectives: You re ready to make the jump to designing Crystal reports with the Sage 300 CRE database. Spend the day learning how to write reports for Sage 300. The skills you will learn will help you build reports for all Sage 300 Accounting/Project Management modules once you return to your office. We ll set up ODBC, and then begin creating new reports. We ll cover the fundamentals of formatting and will insert text and graphics for that professional look. We ll condition, sort, and insert totals. You ll learn about linking multiple tables so you can bring in data from many different tables and modules. You ll have plenty of hands-on activities. No prior experience with Crystal Reports is needed. However, we highly recommend that you be familiar with the Sage 300 CRE database and have Crystal installed and ready to use once you return to your office. 4-2 Beginning Crystal Reports Lab 2 of 4 (See 4-1) 4-3 Beginning Crystal Reports Lab 3 of 4 (See 4-1) 4-4 Beginning Crystal Reports Lab 4 of 4 (See 4-1) 4-5 Intermediate Crystal Reports Lab 1 of 4 Who Should Attend: Both operations and accounting personnel who have some Crystal Reports experience and want to take on more challenging tasks Prerequisites: Beginners knowledge of Crystal Reports application and Sage 300 CRE data structure Specific Learning Objectives: In this session we will cover grouping, filtering, formulas, subreports, and conditional formatting. We will build some sample reports including a Job Cost as of Date based on the Job Cost Transaction table, selecting the appropriate transactions by date range, group by Cost Code, add subreport to display Group Cost Code Headers ( divisions ). By the end of this day long class you will have acquired additional Crystal skills to take your report writing abilities to the next level. 4-6 Intermediate Crystal Reports Lab 2 of 4 (See 4-5) 4-8 Intermediate Crystal Reports Lab 3 of 4 (See 4-5) 4-8 Intermediate Crystal Reports Lab 4 of 4 (See 4-5) Additional Sessions Thursday, October 1 4:30pm 5:30pm Preparing for Payroll Year-End/Aatrix Who Should Attend: Controllers and Accounting staff responsible for processing, payment, and completion of payroll taxes returns for Federal, State Withholding, and State Unemployment Prerequisites: A good understanding of the payroll processing workflow and knowledge of payroll taxes. Specific Learning Objectives: This class will cover how to complete the monthly, quarterly, and yearly payroll tax returns for Federal and State Withholding and Unemployment, including W-2 s. Friday, October 2 4:30pm 5:30pm Bring Your Own Questions Lab 6

7 Prerequisites: Users must come prepared with questions; the session will be an interactive Q&A, not a prepared presentation. Specific Learning Objections: The Bring Your Own Questions Lab is an opportunity for users to ask specific questions of knowledgeable users or consultants and to experiment with scenarios on the provided lab machines. Note that this is not intended to be a how to presentation; it is a Q&A session and attendees are expected to come prepared with questions. 7