August 4, 2016 Lisa Tomalty, Janine Hillo, Wendy Philpott. Arts Computing lunch sessions (

Transcription

1 August 4, 2016 Lisa Tomalty, Janine Hillo, Wendy Philpott Arts Computing lunch sessions (

2 » Responsive Arts web sites» SharePoint documentation» New student and Office 365 update» Portal app (new!)» WatSAFE» Updates Windows 10 and Office 2016 Office 2016 at uwaterloo Room booking change Winter 2017 Other updates

3 » What is responsive web design? Web site is displayed optimally (and differently) on desktop, tablet, smart phone (see Information Systems and Technology site)» Responsive web in Arts Faculty of Arts move to responsive - complete! Political Science planned move for August Arts Computing Office site in August/September English and German sites are working toward their responsive launch in September/October» More information about responsive web design at uwaterloo

4 » Faculty of Arts site Walk through Menu and Information Architecture (IA) changes» Next steps/preparation info Basic preparation: site cleanup pre-migration Internal links (use node #) Wendy/Megan will be in touch with all other Arts department site managers to plan their migration schedules

5 » To improve the SharePoint experience and to assist new SharePoint users» SharePoint help resources» Existing SharePoint courses and course notes

6 » New undergrad students (first year and transfer students), starting in Fall 2016 will begin using Office 365 for their » address for new students will be forwarded to their Office 365 address:

7 » 50GB individual mailbox quota 150MB message size limit (25MB per file attachment)» Fully integrated , calendar, tasks, and contacts (available on multiple devices)» Feature-rich web interface» Additional Office 365 features: Access to Office Office Online apps: Word, Excel, PowerPoint, or OneNote in a web browser A subscription-based service: local installation of Microsoft Office on up to five (5) of personal PCs, Macs, tablets, and phones Yammer (like Facebook)

8 » Integration with OneDrive (online document storage), which includes: 1TB of personal storage space accessible from anywhere» Collaboration: share documents with others, sync desktop/online files so they are always up-to-date

9 » Fall 2016 Self service migration available to current undergraduate students» Winter 2017 Staff and faculty access to Office 365 ProPlus (including Microsoft Office for up to 5 personally owned computers)(not for )» Winter 2017 Investigate migration of alumni to Office 365» More information including timeline for deployment

10 » Log in and demo» More information Office 365 at uwaterloo & frequently asked questions Getting started with Office 365

11 » What is Portal? Mobile-friendly communications tool for current students that pulls in information that students need (also available to faculty and staff) Delivers targeted information based on faculty, program, undergraduate or graduate career etc.» Portal won first place (Gold) for being the best website by the Canadian Council for Advancement of Education (CCAE) in June 2016: Recognized for excellence in development and responsiveness

12 » *New* Student Portal App coming soon Scheduled to be released in Fall 2016 Test the beta version of the portal app» Portal App will deliver many of the same personalized, timely and informative tools as the website, as well as: Push notifications: get alerts for a variety of your upcoming events, deadlines, bus arrivals etc. Calendar synchronization: synch your Portal calendar with your default mobile calendar. All of your dates in one place! Single-sign on: with Portal app, you'll only have to authenticate once!» Details coming soon at the Portal web site

13 » In the meantime. Portal is mobile-friendly, so it will automatically fit to any screen size Steps to create a Portal shortcut on your smart phone + Visit the Student Portal Frequently asked questions page + In the Accessing Portal section, click on Is there a Portal app?

14 » As of February 2016, Portal became available to faculty and staff» Just-in-time information of interest to faculty and staff Real-time Grand River Transit (GRT) schedule, WatCard balance, crowd reporter (e.g. Tim Hortons), important academic dates, campus news/events, food outlet hours (locations, specials, etc.)» Using Portal will help you understand how it works, so you can promote it to students» Think about online content you can integrate into portal for students

15 » Login to Portal Waterloo with WatIAM/Nexus credentials» For more information, visit the Student Portal web site» The Portal team welcomes feedback!

16 » WatSAFE is an app that provides quick and convenient access to campus safety and emergency resources» Keeps you connected and informed of major campus emergency events» Developed with UW Police Services and the Safety Office

17 » Use the app to familiarize yourself with the University of Waterloo s emergency procedures» Some features it provides are In-app alerts and push notifications to keep you informed of major campus emergency events Emergency contact information A (personal) safety toolbox (includes a flashlight and alarm) Safety and emergency resources Campus maps and much more

18 » Safety tool box Flashlight, alarm, report suspicious behaviour, personal safety guide and emergency procedures» Campus safety and security Campus resources such as uwaterloo Police, Working Alone Guideline, uwaterloo Shuttle Service, and Safety Office website» Support resources Counselling services, Health services, Waterloo Region Crisis Supports, Sexual assault resources, AccessAbility Services and Conflict Management & Human rights» Twitter Live tweets such as weather conditions, emergency notifications etc.

19 » Download the app iphone: App Store Android: Google Play BlackBerry: BlackBerry App World» Open app on your smart phone Choose your uwaterloo campus About/Preferences icon: Push notifications, click Enable Notifications Browse the other icons for useful safety information + Example: Safety toolbox contains Flashlight and Loud alarm» For more information, visit the WatSAFE website

20 UPDATES!!!

21 » Windows 10 Deployment will likely be late fall or winter term (in phases, likely starting with labs)» Office Windows Available now as an optional install on Nexus managed machines (except Psychology) Will be installed on all managed Nexus machines (except Psychology) by September 19 th Labs will be updated between Spring and Fall terms, after exams Laptops/non managed machines consult Arts Computing helpdesk» How to install Office 2016 Windows Start button > All Programs > Microsoft System Center Choose Software Center Under the Available Software tab, select Office 2016 check box and choose to install from the options in the bottom right corner The install takes approximately 1 hour in our tests

22 » Office Macs + Available as an optional install + All new Macs already have Office 2016

23 » Deployment and help details Will be communicated well in advance» New term: apps = the program/application E.g. Word or Excel are now referred to as apps» Office 2016 Very similar to Office 2013 See Winter 2016 lunch session See what s new in the Office 2016 apps (Microsoft page)» Windows 10 Documentation coming soon!

24 » After upgrading to Office 2016, there have been a few minor issues to be aware of» General Issues Office shortcuts in the task bar have been known to be deleted on upgrade The display in Outlook is reverted to default in Office 2016 Solution: Re-add the desired shortcuts and configure the Outlook display» Issues solved by re-boot PowerPoint: letters appear on top of each other in titles Word: + Spell/accessibility checker issues + Error There is insufficient memory or disk space. Word cannot display the requested font.

25 » Please contact the Arts Scheduling Officer (Julie Mulvey) to book the following rooms for Winter 2017 and later ECH 1205 (Mac lab for digital media) ML 109 (Language lab) ML 113 (Language lab) PAS 1237 (general use bookable lab)» Why the change? To bring more consistency and transparency to bookings for courses that need technology Priority and access for these rooms is not changing (ECH will remain a digital media lab, and the ML labs will remain dedicated to language learning)

26 » Robert Park has returned to the Associate Dean of Arts (Infrastructure and Technology), following his sabbatical» New newsletter focus on new students Includes Office 365 information

27 » Thank you for attending!» Comments/questions/feedback may be directed to: Lisa Tomalty, Dawn Keenan, Lunch session feedback