Delivered Report User Guide - Research

Transcription

1 Financial Reporting for UW account holders is done electronically on FORE. Electronic Financial Statements are generated by a process called bursting after the month end close. FORE users are notified by the Finance System Administrator via when the Financial Statements are available for viewing. Financial statements appear in the Delivered Reports folder on FORE. Research Account (Fund 105) delivered reports are grouped by the researcher s home faculty. FORE users with research accounts will see a sub-folder in their delivered reports folder with their faculty name. For example, the Delivered Reports folder for a researcher in the Engineering Faculty would appear as follows: To view the Delivered Reports, select the report folder by clicking on the folder name. The delivered reports will be displayed. To access the reports, click on the report name and the most recent version will open in PDF format. Delivered reports can be viewed in PDF or Excel. The default is PDF. Reports may be saved to a local drive in PDF format by selecting the save button in the Adobe Acrobat toolbar. Page 1 of 5

2 Reports may be saved in Excel by using the View in Excel button from the toolbar below the report. Each fund has summary and detail reports. 1. Summary reports list project to date free balances for each fund 105 assigned to the Principal Investigator. 2. Detail reports list all actual and budget transactions. This report is designed to be easily saved as an excel file by using the view in excel button on the lower toolbar. 3. Salary disbursement reports list salary transactions from the PeopleSoft system by month for the entire fiscal year. Benefit amounts are not included in this report. 4. Salary encumbrance reports list salary encumbrance transactions from the PeopleSoft system by month for the entire fiscal year. Benefit expenses are not encumbered. Delivered reports for Research are as follows: Fund Report Description Drill Down 105 UW Research OGF150 Fund 105 Detail 105 UW Research OGF151 Fund 105 Summary 105 UW Research HR0007 Fund 105 Salary Disbursements 105 UW Research HR0008 Fund 105 Salary Encumbrance Transaction detail for UW Research for Principal Investigator Summary of balances by org unit & project for Principal Investigator Salary disbursement by month for UW fiscal year. Salary encumbrances by month for UW fiscal year. Drill down to Invoice & Purchase Order details. OGF039 financial statement by project & OGF072 project transaction detail (from the Current Month Transactions column) N/A N/A Page 2 of 5

3 FORE is set to keep 10 versions of each delivered report in the users NewsIndex. To access reports from the previous periods select: Actions under the report name in the Delivered Reports folder. o Under Actions, select Select a Version. Page 3 of 5

4 The current and previous versions will be displayed in date order, starting with the most recent. Select to view in either PDF or Excel version. For periods greater than ten months in the past, prompted versions of these reports are available in the Research Reports (DSUP) for users to access. The prompted reports have the same report number and name as their delivered counterparts. The prompt is for the account period only and is entered as the first three letters of the month followed by a dash and the last two digits of the year. For example, enter Oct-06 for the October 2006 period. Prompts for HR reports are for the university fiscal year. For data for the 2009/2010 fiscal year, use Other reports available to research users in the Research Reports (DSUP) folder: Report Name Description Prompts GL062 Actual Transactions by AFF OGF171 Fund 105 Statement Research PIN Actual transactions for accounting flexfield YTD by UW fiscal year. Financial Statement for research account. Corresponds to drill down reports OGF039. All eight segments and year. For example, for 2006/07 data use 2007 in the year prompt. Org Unit, Project & period. Page 4 of 5

5 Report Name Description Prompts OGF173 Detail Project Range and Period Range OGF177 Fund 100 GL Summary Excluding Benefits OGF178 Fund 100 Project Detail by Period Range OGF257 AR Invoice List by PIN OGF290 Fund 106 Summary OGF291 Fund 106 Project Detail by Period Range Actuals & budget transactions for one or more fund 105 projects for one or more accounting periods. Summary report for fund 100 projects assigned to researchers. Examples include Starter Grants, Research Initiatives awards, Learning Initiatives awards and Distinguished Teacher Awards. Detail report for fund 100 projects for one or more period. Transaction detail for invoicing generated by the Accounts Receivable module of Oracle Financials. Summary report for fund 106 projects assigned to researchers. Detail report for fund 106 projects for one or more periods. From project, to project, from period & to period. To generate this report for one project, use the same project in both project prompts. Org unit, project & period. Org unit, project, to & from periods. For one period, enter the same period name in both period prompts. Period & Subtotals by customer? Y/N. Org unit, project & period. Org unit, project, to & from periods. For one period, enter the same period name in both period prompts. Page 5 of 5