FEDERAL ACQUISITION SUPPORT EXPERIENCE REQUIRED

Transcription

1 Contract Specialist II FEDERAL ACQUISITION SUPPORT EXPERIENCE REQUIRED Contract Solutions, Inc. Denver, CO Job Category: Onsite Customer Department/Group: Acquisitions Support Education: Bachelor s Degree Travel Required: No Level/Salary Range: Salary commensurate with experience Position Type: Full-time Experience: 3 years general experience or 5 years of specialized experience Where: Denver, CO **FEDERAL ACQUISITION SUPPORT EXPERIENCE REQUIRED ROLE AND RESPONSIBILITIES: Acquisition support includes, but not limited to, the tasks below: a. Ensure all acquisition support personnel possess knowledge and understanding of all Federal procurement regulations, rules, and policies, as appropriate. Regulations, rules, and policies include, but not limited to the Federal Acquisition Regulation (FAR) and agency procedures. b. Provides assistance and support in the development of the customer s requirements packages by reviewing and/or editing the procurement documents to define the requirements and to conform to the Government s needs/specifications. c. Perform review and editorial updates of pre-award synopses and solicitations (including amendments) and post these documents to the appropriate procurement system or application. d. Assists the Resource Support Services Branch with the analyses of the competition requirements that may be best suited to contract actions and consistent with the need to fulfill the customer s requirements. Performs market research into sources of supply and services to achieve socioeconomic goals. e. Reviews, critiques, and/or recommends revisions to complex and non-complex statements of work to add performance-based elements to statements of work or specifications to describe tasks to be performed in results-oriented terms, establish performance standards, incentives and disincentives, acceptable quality level, develop efficient and effective quality assurance

2 surveillance plans. Coordinates with technical Subject Matter Specialist to define and refine requirements. f. Reviews and/or recommends revisions to the evaluation factors for technical evaluations for contractual requirements. g. Prepares and reviews supporting documents for award and administration of contractual documents, i.e., determination and findings, justifications (sole source, brand name), waivers, acquisition strategy review, and approvals for conformance with regulatory requirements and best acquisition practices. Conducts necessary research and analysis to assure the accuracy and integrity of the information and recommends corrective actions where necessary. Skilled in providing written communication sufficient to the development of a variety of documents that are clear and precise. h. Routinely assess award reports in the appropriate data system and initiate post-award notification preparation activities. i. File all documents in accordance with the internal procedures, process and maintain files and logs of procurement documents necessary to manage contract related correspondence. j. Maintain and update conformed contracts with approved modifications. Enter contract modification information and all contract related information and documents into the contract database. Such information and documents may include, but are not limited to, supplemental agreements, change orders, funding modifications, invoices. k. Physically-complete contract closeout with pertinent information in the appropriate data system. The Contractor shall perform the data validation/ verification activities as outlined in FAR. l. Utilize and prepare the contract file with a contract file checklist and supporting documentation consistent with applicable procurement regulations and procedures. The completed contract file shall be provided to the Contracting Officer in support of execution of c o n t r a c t s a n d a n y m odifications, for final approval. m. Assist in, or perform; such data-gathering and analysis activities as may be required to support ad-hoc assignments such as Freedom of Information Act (FOIA) requests, Biobased or Socioeconomic reports, status reports, and other requests for Information related to the procurement functions. n. Provide a list of NITC awards and expiration dates on a quarterly basis. Notification of contract expirations within 12 months (or longer in the case of large or unique projects) to ensure adequate time for re-procurement processing.

3 o. Reviews proposed procurement actions awaiting funding to ensure management and staff are aware and proper acquisition planning activities are scheduled. p. Participate in regularly scheduled (weekly) in-person or telephonic meetings with NITC to distribute procurement guidance and discussion implementation. Examples include discussing FAR and AGAR changes/updates, 508 compliance, GWAC issues, GSA FSS requirements, justification for Other than Full and Open Competition, etc. q. Reviews and analyzes existing contracts and acquisition histories to collect data on areas where work may be streamlined, processes improved or eliminated, and create best practices for future actions. Makes recommendations for improvements including use of alternative or new acquisition strategies, development of related performance metrics, and/or performance monitoring methods. Develops methodologies for recommendations that are adopted and implemented along with change management communications. r. Reviews and analyzes existing NITC contract actions and available contracting options such as USDA BPAs & IDIQs, Federal Strategic Sourcing Initiative BPAs for IT and Data Center Support, Government-wide Acquisition Contracts (e.g., NASA SEWP, GSA GWACs, or NIH CIO-SP), GSA Contracts such as Multiple Award Schedules and IDIQs (Connections II) available in the marketplace in order to come up with a quick reference tool for employee use and stored in shared electronic location. s. Develops working knowledge of automated tools such as GSAdvantage, GSA ebuy, & GSA Reverse Auctions in order to assist/conduct market research. t. Exercises sound judgment in establishing priorities, formulating approaches, performing indepth analysis, and in analyzing and developing solutions. u. Collects relevant contractual reporting data and acquisition information from a variety of sources, relates data to established criteria, and evaluates significance of the collected information. Draws conclusion and makes recommendations based on analyzed data. v. Uses the personal computer skills and software skills in Microsoft applications (Outlook, Excel, Word, and PowerPoint) to create and edit documents.

4 PLACE OF PERFORMANCE The Acquisition Support Personnel (onsite) work location: Denver, Colorado No reimbursements are made for travel to and from the on-site work location during the normal course of business. WORK SCHEDULE a. The Acquisition Support Personnel shall be onsite Monday through Friday, beginning at 8:00 AM to 5:00 PM Central Standard Time, except for federal holidays for a minimum of 8 hours workday with a thirty (30) minute lunch break. The lunch period is a non-pay status. b. Additional hours may be required during a specified workday during peak workload surge. c. The Contractor is responsible for all related travel to and from the work location for the Acquisition Support Personnel. APPLY FOR THIS POSTION NOW

5 Contract Specialist II FEDERAL ACQUISITION SUPPORT EXPERIENCE REQUIRED Contract Solutions, Inc. Washington, DC Job Category: Onsite Customer Department/Group: Acquisitions Support Education: Bachelor s Degree Travel Required: No Level/Salary Range: Salary commensurate with experience Position Type: Full-time Experience: 3 years general experience or 5 years of specialized experience Where: Washington, DC **FEDERAL ACQUISITION SUPPORT EXPERIENCE REQUIRED ROLE AND RESPONSIBILITIES: Acquisition support includes, but not limited to, the tasks below: a. Ensure all acquisition support personnel possess knowledge and understanding of all Federal procurement regulations, rules, and policies, as appropriate. Regulations, rules, and policies include, but not limited to the Federal Acquisition Regulation (FAR) and agency procedures. b. Provides assistance and support in the development of the customer s requirements packages by reviewing and/or editing the procurement documents to define the requirements and to conform to the Government s needs/specifications. c. Perform review and editorial updates of pre-award synopses and solicitations (including amendments) and post these documents to the appropriate procurement system or application. d. Assists the Resource Support Services Branch with the analyses of the competition requirements that may be best suited to contract actions and consistent with the need to fulfill the customer s requirements. Performs market research into sources of supply and services to achieve socioeconomic goals. e. Reviews, critiques, and/or recommends revisions to complex and non-complex statements of work to add performance-based elements to statements of work or specifications to describe tasks to be performed in results-oriented terms, establish performance standards, incentives

6 and disincentives, acceptable quality level, develop efficient and effective quality assurance surveillance plans. Coordinates with technical Subject Matter Specialist to define and refine requirements. f. Reviews and/or recommends revisions to the evaluation factors for technical evaluations for contractual requirements. g. Prepares and reviews supporting documents for award and administration of contractual documents, i.e., determination and findings, justifications (sole source, brand name), waivers, acquisition strategy review, and approvals for conformance with regulatory requirements and best acquisition practices. Conducts necessary research and analysis to assure the accuracy and integrity of the information and recommends corrective actions where necessary. Skilled in providing written communication sufficient to the development of a variety of documents that are clear and precise. h. Routinely assess award reports in the appropriate data system and initiate post-award notification preparation activities. i. File all documents in accordance with the internal procedures, process and maintain files and logs of procurement documents necessary to manage contract related correspondence. j. Maintain and update conformed contracts with approved modifications. Enter contract modification information and all contract related information and documents into the contract database. Such information and documents may include, but are not limited to, supplemental agreements, change orders, funding modifications, invoices. k. Physically-complete contract closeout with pertinent information in the appropriate data system. The Contractor shall perform the data validation/ verification activities as outlined in FAR. l. Utilize and prepare the contract file with a contract file checklist and supporting documentation consistent with applicable procurement regulations and procedures. The completed contract file shall be provided to the Contracting Officer in support of execution of c o n t r a c t s a n d a n y m odifications, for final approval. m. Assist in, or perform; such data-gathering and analysis activities as may be required to support ad-hoc assignments such as Freedom of Information Act (FOIA) requests, Biobased or Socioeconomic reports, status reports, and other requests for Information related to the procurement functions. n. Provide a list of NITC awards and expiration dates on a quarterly basis. Notification of contract expirations within 12 months (or longer in the case of large or unique projects) to

7 ensure adequate time for re-procurement processing. o. Reviews proposed procurement actions awaiting funding to ensure management and staff are aware and proper acquisition planning activities are scheduled. p. Participate in regularly scheduled (weekly) in-person or telephonic meetings with NITC to distribute procurement guidance and discussion implementation. Examples include discussing FAR and AGAR changes/updates, 508 compliance, GWAC issues, GSA FSS requirements, justification for Other than Full and Open Competition, etc. q. Reviews and analyzes existing contracts and acquisition histories to collect data on areas where work may be streamlined, processes improved or eliminated, and create best practices for future actions. Makes recommendations for improvements including use of alternative or new acquisition strategies, development of related performance metrics, and/or performance monitoring methods. Develops methodologies for recommendations that are adopted and implemented along with change management communications. r. Reviews and analyzes existing NITC contract actions and available contracting options such as USDA BPAs & IDIQs, Federal Strategic Sourcing Initiative BPAs for IT and Data Center Support, Government-wide Acquisition Contracts (e.g., NASA SEWP, GSA GWACs, or NIH CIO-SP), GSA Contracts such as Multiple Award Schedules and IDIQs (Connections II) available in the marketplace in order to come up with a quick reference tool for employee use and stored in shared electronic location. s. Develops working knowledge of automated tools such as GSAdvantage, GSA ebuy, & GSA Reverse Auctions in order to assist/conduct market research. t. Exercises sound judgment in establishing priorities, formulating approaches, performing indepth analysis, and in analyzing and developing solutions. u. Collects relevant contractual reporting data and acquisition information from a variety of sources, relates data to established criteria, and evaluates significance of the collected information. Draws conclusion and makes recommendations based on analyzed data. v. Uses the personal computer skills and software skills in Microsoft applications (Outlook, Excel, Word, and PowerPoint) to create and edit documents.

8 PLACE OF PERFORMANCE The Acquisition Support Personnel (onsite) work location: Denver, Colorado No reimbursements are made for travel to and from the on-site work location during the normal course of business. WORK SCHEDULE a. The Acquisition Support Personnel shall be onsite Monday through Friday, beginning at 8:00 AM to 5:00 PM Central Standard Time, except for federal holidays for a minimum of 8 hours workday with a thirty (30) minute lunch break. The lunch period is a non-pay status. b. Additional hours may be required during a specified workday during peak workload surge. c. The Contractor is responsible for all related travel to and from the work location for the Acquisition Support Personnel. APPLY FOR THIS POSTION NOW