Ricoh Dataworks 3 Variable Data Printing Solutions Create, Distribute and Save

Transcription

1 Ricoh Dataworks 3 Variable Data Printing Solutions Create, Distribute and Save

2 Customised communications create opportunities. They speak directly to readers with a precision that conventional documents can t match. They are essential for building relationships, enticing prospects and growing revenue. Whether you are producing direct mail, transactional documents or complex transpromotional documents, the RICOH Dataworks 3 software suite makes your variable data printing (VDP) jobs faster, easier and much less expensive. This easy-to-use, Windows-based software enables you to take unformatted data from virtually any source, merge it into any pre-designed template and distribute the output to any Ricoh print engine, , fax or archive system. Dataworks 3 software enables you to manage data-driven documents from creation through to delivery. It automates back-end processing and accelerates production - so you can communicate with your customers while significantly reducing operating costs yet making a stronger impact on your audience.

3 Productivity, Efficiency, Flexibility, Control Ricoh invit Take control and maximise you Dataworks 3 DM Creates Powerful Direct Mail Dataworks 3 DM software is an affordable, template-driven application that makes it fast and easy to build powerful direct mail programs. Case study - Print & Design Management ( Print & Design Management (PDM) is an independentlyprinting, scanning and binding services for a number of Date: Tuesday 7th August 2007 Time: am Venue: The Duxton Hotel Room: Duxton 2 Address: No. 1 St Georges Terrace, Perth Parking: Complimentary parking subject to availability VP by Friday 27th July by Learmonth on or calling Find out how Ricoh s Digital StoreFront was able to Convert from hard copy to a digital PDF workflow and Manage jobs remotely Handle job submissions from clients online EFI Global Case Studies Discover how organisations have benefited from increas machine up-time. Work smarter with your resources an Variable Data: XLPrint Integrate your data with your current system, to crea invoices, statements, catalogues and price list seam show you how your organisation can profit by usin Who should attend Print production managers, purchasing mana industry, banks and any large organisations Agenda am Registration and br 8.00am Presentation beg 9.00am Event conclu Use targeted direct mail promotions to improve communications and grow revenue Quickly customise flyers, three-fold mailers, postcards, letters and many other one-toone direct mail pieces by adding text and graphics to a standard template. Populate the template with data files in virtually any file format, using an intuitive, Windows-based user interface. Send the populated, customised documents to any Ricoh device for high-quality color or black & white output. Improve functionality, minimise manual steps and generate more professional output compared to traditional mail merge applications. Support multichannel marketing efforts by delivering one-to-one documents for output to applications and fax systems. Dataworks 3 SMB Streamlines Transactional Documents Choose Dataworks 3 SMB software to establish a fully automated VDP workflow for a wide variety of critical transactional documents. Build compelling, highly personalised transactional documents that precisely target customers and prospects Design distinctive, custom forms for invoices, cheques, reports, account statements and other documents quickly and easily. Connect to virtually any host source and Dataworks 3 SMB software automatically populates existing forms with accurate transactional data. Automatically send print-ready documents to the Ricoh output device of your choice for professional quality results. Streamline workflow by setting up the software to query a database on a schedule (eg monthly), process the data (eg pending invoices), apply pre-arranged rules, populate forms and print the documents without any user intervention. Maximise flexibility with powerful routing capabilities. Apply rules to print different parts of the same document in color and black & white, print in color only for select recipients, or automatically send documents for , fax delivery or archiving. Eliminate the need to purchase and store pre-printed forms, letterhead and other preprinted stationery. Automate data-driven document workflow - and promote highly effective mail-ready documents

4 Dataworks 3 PRO Offers Production-Class VDP Bring your most innovative marketing and relationship-building ideas to life with Dataworks 3 PRO software for VDP transpromotional documents. Automatically assemble intricate, eye-catching promotions that incorporate detailed transactional data. Achieve production-class output speeds to maximise throughput, with automated delivery of compressed files to high-volume Ricoh systems. Target prospects with personalised messaging for maximum marketing impact by applying conditional logic across multiple applications. Transform Line Conditioned Data Streams (LCDS) to a more flexible, open-data format permanently. The Dataworks 3 MAIL option integrates high-level USPS mailing automation capabilities, helping you reduce operating and mailing costs associated with your variable data-driven documents Convenient, Easy Operation Although the processes it automates are complex, the Dataworks 3 software interface is incredibly convenient and easy to use. Create and edit direct mail pieces in minutes to react more quickly to market changes and take advantage of emerging opportunities. Set up forms once (with Dataworks 3 SMB + PRO) and enjoy all the benefits of automated creation and printing. Employ the Windows-based interface with its automated wizard tools that make the application simple to navigate for users with any level of experience. Distribute documents anywhere including print, , fax and archival systems on the network to increase efficiency and reduce output costs. High-Impact Applications Dataworks 3 software can improve the efficiency and effectiveness of Dataworks 3 software features a simple-to-use, intuitive, WYSIWIG interface with easy-to-navigate design tools and drag-and-drop data-merge functionality personalised communications in virtually any industry. Real estate: Quickly and cost-effectively create customised listings and sales materials. Retail: Promote new offerings with one-to-one postcards and self-mailers. General business: Automate creation and printing of orders, cheques, invoices and inventory reports. Finance: Build complex transpromotional documents that include personalised promotions based on customer account details. Colleges and Universities: Customise recruitment materials that reflect the specific interests of individual prospects. Dear Sarah, Ricoh and West Australian Symphony Ochestra invite you to attend Dance! Conce Date: Time: Location: Dress code Australian obo danced! the specially for h New York Ph this enchant moves with for dancin Ple Organisations in any market can take advantage of Dataworks 3 software to make powerful connections with customers and prospects

5 Faster, More Efficient Workflow From Creation to Destination Easy Data Integration Utilise data from virtually any source or host, in any format, with the Dataworks 3 application for document population. Simple Form Creation Build customised forms for any transactional process. Workflow Automation (SMB and PRO) Configure and apply document-specific rules for complex workflows. ODBC Database Integration (DM and SMB) Query a database to automatically generate printed reports. Flexible Output Integrates seamlessly with any Ricoh output device for printing in black & white or colour. Also connect to archive, and fax destinations. Innovative VDP Applications Deploy the Dataworks 3 software suite to create and manage a wide variety of data driven, one-to-one communications. 4 April 2008 Attn: Sarah Brown National Science Institute 283 New street Sydney NSW 2000 Dear Ann, With the new partnership between Ricoh Australia and Strategic Purchasing, we are now able to invite you to be a part of the Ricoh Premier Program, which encompasses dealing with Ricoh Australia Pty Ltd (the manufacturer) direct for all your document production requirements. As a Ricoh Premier member, your organisation has: A direct relationship with Ricoh, the manufacturer of your office automation equipment; Access to customised enterprise-wide solutions, built for your specific needs; The best possible pricing on Ricoh products; National consistency in pricing, contract and technology implementation; Your own Digital Sales Consultant to assist with specifications, quotes, purchasing and technical support; Centralised Account Management, service reporting and agreed measurement procedures to benchmark for your complete satisfaction; The opportunity to participate in our Machine and Toner Cartridge Take Back programs, which also contribute to your own environmental management programs; and Invitations to exclusive seminars and networking functions. These are just some of the advantages of partnering with Ricoh directly but ultimately, it s all about how we can work closely with you to develop the right solution. I have included a copy of Ricoh Connect featuring our new ESA TransFormer software solution. Have a read. I look forward to introducing you to the many benefits of the Ricoh Premier Program today. Yours sincerely, Bruce Anonymous Digital Solutions Consultant Dataworks 3 DM Postcards Flyers Letters Dataworks 3 SMB Invoices, cheques, statements, purchase orders Investment reports and account updates Report cards, progress reports, enrollment forms Admissions, clinic reports, insurance billing Transportation delivery tickets, shipping documents Inventory reports, distribution orders Utilities bills and notices Dataworks 3 PRO Cross-sell related products with ease Infuse highly targeted marketing and promotional messages within your transactional documents Service-oriented upselling driven by purchase history Use customer account information to more efficiently promote the sale of products and services

6 Dataworks 3 System Requirements CPU: Operating System: Memory: Disk Space: Display: Input Device: Web Browser: Option: Intel Core Duo2, 2 GHz Processor (3 GHz or above recommended) NT SP6, 2000, XP, Windows 2003, Windows Vista 1 GB RAM (2 GB or higher recommended) 20 GB Hard Drive (free space) minimum (50 GB recommended) SVGA 1024 x 786 or better Mouse or other pointer IE version 5 or later Internet connection for online support Function DM SMB 3 SMB 10 PRO Spooler Subsystems Launchpad No For more information on Dataworks 3 call Ricoh on or visit ricoh.com.au Although the Aficio TM MP C4500 has received awards for it s quality and features, for the more colour-centric office, the Aficio TM MP C4500 now comes with a Fiery Controller. To help you get the best quality and functionality from the Aficio TM MP C4500, you can now manage your output quality and files to a far greater extent using the ColorWise features, along with other driver settings. Designer Manual Job Submission Output to PS3 & PCL GDI Printing Optimised Postscript Layout-Level Routing (Conditional) No ODBC Queries No Input Filter (Control over each No No No 3 incoming byte of data) Unicode Printing No Line Printer Data CSV Data Smart Objects No Barcodes Charts Auto Shapes No Layout Wizard No Avery Labels No Form Wizard No PDF Import No Workflow (Automated Job Submission) Multitasking Job Management LPD Input Directory Watch ODBC Scheduler No 3 3 No Pre-Processor Interface No Device Specific Features No No No 3 Runtime Events No No No 3 Colour and Font Indexing No No No 3 Text Block Events (Columns, Colour, No No No 3 Font, Justification) Vertical Formatting (PCC) No No No 3 Translation Table (between two No No No 3 encoding systems) Advance Conditional Events No No No 3 Legacy Data (Xerox LCDS) No No No 3 Archiving Capabilities No Optional 3 Optional (SMTP) 3 Optional 3 Optional Fax (Windows Fax) 3 Optional 3 Optional Product code: All brand and/or product names are trademarks of their respective owners.