Bids and Contracts. Pre-Board Meeting Workshop Discussion with Bob Parker

Transcription

1 Bids and Contracts Pre-Board Meeting Workshop Discussion with Bob Parker

2 BP 6340 Revised Proposed minor revisions resulting from CCLC analyst review

3 AP 6340 Bids and Contracts Legally required Covers: Quote and bid requirements Bid specifications Formal bid process Awarding of bids and contracts

4 How to Do Business with Napa Valley Community College District Created in 2015 Presented to the Board of Trustees in 2015 Posted on Business and Finance Office/Purchasing website:

5 How to Do Business with Napa Valley Community College District Covers items to be included in AP 6340: Quote and bid requirements Page 6 Bid specifications Page 8 Formal bid process Pages 7 and 8 Awarding of bids and contracts Page 9

6 AP 6350 Contracts-Construction Legally advised Covers: Planning and programming of new construction Alterations and repairs to existing facilities Leasing facilities

7 AP 6360 Contracts-Electronic Systems and Materials Legally advised Extends AP6340 to cover the purchase of data processing systems and equipment, electronic telecommunication equipment, supporting software, and related material, goods, and services Includes additional language regarding supplemental instructional software packages and sale/leaseback of data processing equipment

8 AP 6365 Accessibility of Information Technology Legally required Covers: Certification from vendors that the purchase, development, procurement, maintenance or use of any electronic or information technology, complies with the requirements of Section 508 of the Rehabilitation Act of 1973 and its related regulations.

9 Accessibility Standards Links to Accessibility Standards on DSPS website: Rights%20and%20Responsibilities.aspx

10 AP 6370 Contracts-Personal Services Legally required Covers: Conditions under which the District may enter into personal services contracts. Conditions include - Will result in savings Wages paid by contractor do not undercut District pay rates Contract does not cause displacement of District employees Economic advantage of contracting is not outweighed by the public s interest in having a particular function performed directly by the District Defines Professional Experts, Independent Contractors, and Consultants.

11 Existing documents related to AP 6370 items How to Do Business with Napa Valley Community College District: Payment of fair wages Page Business and Finance Office Website: Determination of Independent Contractor Status, Independent Contractor Agreement and Checklist - spx Professional Experts hired through Human Resources and approved on monthly HR Document (Board agenda item)

12 AP Vendors Optional Covers: Process for permitting a vendor to operate on District property Process for student groups, employees, and external groups to apply for consent to vend on campus Responsibility to comply with related policies and regulations District personnel with approval authority

13 How to Do Business with Napa Valley Community College District Includes general information regarding vendor interaction with District Does not address all items that would potentially be included in an optional AP 6380