Payslips. 1. Creating a Payslip. 2. Viewing a Payslip. a. Via the Salary / Wages Paid Report. Select Reports - Salary / Wages Paid Report

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1 Payslips 1. Creating a Payslip 2. Viewing a Payslip a. Via the Salary / Wages Paid Report b. Via the Payslips report 3. Editing a Payslip 4. Deleting a Payslip 5. Unlocking/Locking Timesheets 6. Sending Payslips a. Viewing Messages via a PC/Laptop b. Viewing Messages via a Mobile Device 1. Creating a Payslip Select Reports - Salary / Wages Paid Report Select the + in the last column labelled Payslip 2. Viewing a Payslip a. Via the Salary / Wages Paid Report Select Reports - Salary / Wages Paid Report

2 Select location, team member, from and to dates, employee type, remuneration type to filter the list Select go Select the tick b. Via the Payslips report Select Reports Payslips Select location, team member, tax code, date type, from and to dates, employee type, remuneration type, status, sent to filter the list Select go Select the payslip line to view the payslip

3 Select the underlined employee name to view the Employees Payroll Setup Select the underlined pay period to view the Timesheet Overview Report and all the timesheet entries for the period. All of these fields will be populated if the information has been entered in the Team Manager area. Rent should be excluded from Kiwisaver calculations, but there is an option to have rent included. Total Payments e.g. Salary and Rent Total Extra Payments e.g. August Monthly Targets Non-Taxable Allowances e.g. Travel

4 Accurate Year To Date payments and deductions will display on the Payslip if the correct opening balance has been entered in the Team Manager area under Payroll Opening Balances Kiwisaver Employer Contribution Net Pay 3. Editing a Payslip Select edit from the top right of the payslip. You can enter a message to go into the payslip if required Update employee details You cannot add payments to the payslips as these are based on the timesheets and payments setup in the User Manager Payroll Update payment description Update amounts Enter non-taxable description Enter non-taxable amount Select + to add nontaxable payments

5 Update amounts Enter deduction description Enter deduction amount Select + to add a deduction Select save from the bottom of the payslip to save your changes 4. Deleting a Payslip Only Draft payslips can be deleted. Once they have been sent, paid or finalised the delete option will no longer be available. The only time that you would delete a payslip is when you need to make changes to the timesheet entries for the pay period, and are still processing the pay run and hadn t sent payslips, paid your employees or finalised the pay run. Select delete from the top right of the payslip Select OK to delete the payslip Once a payslip has been created it locks the timesheet entries, so you must also unlock the timesheets if you want to make changes to the timesheet entries.

6 5. Unlocking/Locking Timesheets Select My Timesheet Select the employee Find the week/s that you need to unlock in the timesheet list on the left-hand side of the screen Select to change the month The unlocked days/weeks are shown green and unlocked The locked days/weeks are shown orange and locked To unlock a day, select the orange lock beside the day To unlock a week, select the orange lock beside the weekly totals Always select OK when unlocking/locking timesheet days/weeks Make any changes to your timesheets and then go back into the Salary / Wages Paid Report and recreate the payslip.

7 6. Sending Payslips View the Payslip by selecting the tick. Select send from the top right of the payslip. Select OK to send the payslip to the employee via messages a. Viewing Messages via a PC/Laptop Select the Message Icon Select view payslip to open the payslip

8 b. Viewing Messages via a Mobile Device Select Menu Select Messages Select view payslip to open the mobile payslip