Transcription

1

2 Weak accounting practices Poor records keeping, low recovery of taxes Difficulty in consolidation, delay in funds allocation Poor capacity of GPs in Computers Day to Day transactions not known to citizen

3 Suppliers / Contractors TP/ ZP/Govt Panchatantra Tantra Tax Payers (Public) GP Officials

4 Panchayat Profile Property & Tax Services Delivery Public Grievances Statutory process Beneficiaries Inventory Accounting Attendance Work Soft Assets E-Fund Release SHG/NRLM SBM Process M-governance Training SMS Interface GPS Mapping Perf. Eval/RFD Ration Card Interface

5 Data entry of receipts & payments builds double entry accounting system Strengthen decentralized planning It replaces traditional record keeping system Effective monitoring system Transparency at grass root level

6 Functionalities Module Name Masters Demands Receipts Payments Services Dev. Works Fund Release Reports Admin Others Description Schemes, Branches, GP Property, Beneficiaries, works,etc Taxes, Rents, etc. Taxes, Fees, Grants, Deposits, etc Bills, Payments, Vouchers, Expenses, etc Complaints, Suggestions, Beneficiary/Licence Applications Works details, progress details, closure details Releasing of Funds Various Reports - Balance sheet, Income and Exp. Statements, etc Management of users of this system GP members, Gramasabha proceedings, etc

7 6021 Gram Panchayats Villages & Hamlets 4.2+ Crore Rural Population 57+ Schemes Rs Crore ( ) 1.3 Crore property

8

9 Personalised GP Portal

10 Web-based, User-friendly system with local language support Personalized web-sites for 6019 Grama Panchayats Integration with ration cards system for mutual benefits Google Map and SMS Interface Workflow based system E-fund transfer to Grama Panchayats

11 Simple data entry of Receipts / Payments builds Double Entry Accounting System No knowledge of the accounts handling is required All types of receipts/payments are handled On the fly, all types of financial statements are generated Facilitates recording of the monthly reconciliation of the scheme accounts with bank passbook Year-end closure process prepares all the final fin. Statements and the accounts for next fin. year. Depreciation is calculated based on Written down method

12 Greater Transparency 3.2 lakh hits in 4 months Expenditure on each items published for citizen 1.6 lakh beneficiary data in website Resource mobilization Details of lakh properties entered lakh demand notices generated from system Details of works & Expenditure published List of ongoing and completed works of GP published Investment on works can be cross verified in field by the citizen, duplication of woks eliminated

13 Bridging the digital divide Personalized web site for each GP Tracking of status of Application & Grievance through web No static page Generated Dynamically Direct benefit to rural mass Helps to identify planning gaps In built community monitoring features Networking among PRIs Sharing of Knowledge & best practices Tracking day to day progress at higher level

14 Implementation Steps Infrastr. Installed computers & peripherals to all GPs Net connectivity and power supply ensured Training Identified dedicated data entry operators for each GP. Trained to work with online software Authentic Data entry at the level of data generation All entries made in the GP office with required clarification onsite

15 Challenges Capacity Building staff of GPs had been trained in 2 months at District with the help of District Informatics Officer of NIC Trainers Training programmes were conducted Repeat trainings and Video Conferencing were conducted to clear the doubts Connectivity ISP pursued to provide the connectivity at GPs GPs allowed to have broadband or data card based connectivity from any service providers More than 90 % of GPs are connected now.

16 Sustainability - Monitoring and Dependency on the system - Performance ranking of GPs, Blocks and Districts - System controls to ensure the dependency - Service Delivery through system - Demand driven & Monitoring tool IT Support Software Development through National Informatics Centre Regular and continuous improvement of the software as per the feedback

17 Month Apr 2009 Apr 2010 Jun 2010 Sep 2010 Jan 2011 Activity Pilot Projects commenced in Udupi & Bagalkot districts Implementation started in all GP s of remaining districts Training completed for all GP s GP Officials GP Portal in Public domain ( More than 2.8 Crore records have been fed 2012 Linkage with Ration Cards system, Fund Release based on Performance; Sakala services 2013 Electronic fund transfer, Swacha Bharat Abhiyan, GPS 2013 E-Attendance system, RFD, Self Help Group, SMS interface 2015 E-pavati, mobile based asset mapping.

18 Activity No. of Property Masters No. of Demands No. of Receipts No. of Payments No. of Development Works No. of Assets No. of Beneficiaries No. of meeting Proceedings No. of Services processed (Sakala) No. of Ration Cards requests(new/amendment) Count Lakhs Lakhs Lakhs Lakhs 0.78 Lakhs 2.91 Lakhs 11.0 Lakhs 0.72 Lakhs 10 lakhs 20 Lakhs

19 COMPARATIVE ANALYSIS No Key Parameters Before After 1 Time taken to process the Service requests days 7-10 days 2 Percentage of service delivery within stipulated time NA 98 % period 3 Time spent on travelling and waiting to submit Ration One day One hour Card 4 Time spent to travelling and waiting to collect Ration Card One day One hour 5 Amount spent (directly/indirectly) to submit and collect the Ration Card including losing the wage Rs. 400 Rs Monitoring of the system Not Possible Easily through web 7 Time taken to transfer the funds from state to GP 3-4 Months 2-3 days 8 Time spent to address the grievance NA 3-5 days 9 Accessibility to information related to GP Depends up Easily through web staff 10 Integration with Ration Cards system helped to identify Nil 10 Lac bogus RCs & 2 Lacs properties 11 Improvement in Tax Collection 30 % 40 % 12 Communication to field offices 8-10 days 5 min. 13 Performance Evaluation NA Systematic

20

21

22

23 Introduction 1. e-paavati is an Android mobile based application for Automating the Bill Collection of taxes at G.P. 2. The Bill Collector will use the application to generate the bill & issue notice using hand held Bluetooth enabled Printer

24 Devices Used 1. Android mobile phone/tablet -> 2. Bluetooth enabled Printer ->

25 Gram Panchayat e-paavathi Software When the application is invoked through the mobile hand set, it appears like this.

26 User Name Enter the existing username of Panchatantra of the corresponding GP

27 Main Menu

28 ಆಸ ತ ಸ ಖ ಯ ಯನ ನ ಉಪಯ ಗ ಸ ತ ಅದ ಆಸ ತ ನ ಡಬಹ ದ ಅಥವ ಎಲ ಲ ಆಸ ತ ಪಟ ಟ ಯಲ ಲ ಶ ಧ ಸಬಹ ದ

29

30

31 ಇಲ ಲ <<ಆಸ ತ ಸ ಖ ಯ >>, <<ಸರ ವ ಸ ಖ ಯ >> ಹ ಗ <<ಮನ ಸ ಖ ಯ >> ಯ ವ ದ ದರ ಒ ದ ಆಯ ಕ ಉಪಯ ಗ ಸ ತಕ ಡ ಬ ಕ ದ ಆಸ ತ ಶ ಧ ಸ ತ, ಮ ದ ವರ ಯಬಹ ದ.

32 ಪ ವತ ಸ ತದ ವ ವರವನ ನ ನ ಡಬಹ ದ ಗ ದ

33 ಪ ವತ ಸ ವ ಮ ತ

34 ಮ ದ ರ ಸ

35 Upload data Captures image of a work Get s work Geo location Download data Server Android Mobile

36 Swacch Bharat Mission

37 Tap on tabs to navigate over through SBM and ASSETS Tab options SBM and ASSETS

38 1. Download Option From this dropdown you need to select Village Download will get the fresh beneficiary list Here you need to select year Here you need to select Month. (Default will be ALL)

39 2. Upload Unsaved Data Upload button will send all the earlier uploaded data to the server which has saved locally.

40 Menu Screen

41 1. Select Beneficiary Multi-selection option to download Beneficiary List Get List will Download the fresh beneficiary list

42 Beneficiary List Click on any row to continue to get the record saved locally.

43 Select one of ID proof from Dropdown and enter the respective Id Click Next button to get photo and GPS

44 GPS with Beneficiary and Toilet Photo Capturing. Click Here button will capture the GPS co-ordinates This Camera icon is for capture image.

45 Capture Photo Dialog

46 Captured GPS and Photos Save will save the updated data Locally.

47 Instructions for How to use Application

48 Web Sites