Medicine Hat CROSS-FUNCTIONAL. WHSC Safety Plan

Transcription

1 Medicine Hat CROSS-FUNCTIONAL WHSC Safety lan 2017

2 Medicine Hat Cross-Functional Workplace Health & Safety lan

3 WHSC Safety lan rocess 1. Management co-chairs: must ensure safety information is provided to all committee members in advance of the planning session. 2. Identify all safety trends (e.g. personal injuries and train accidents) 3. Establish WHSC goals based on trends identified 4. Review the Mandatory Activities to determine if they are sufficient to achieve the identified goals 5. Identify additional local activities based on local trends that are needed to achieve WHSC goals 6. Develop schedule for all WHSC Safety lan activities prior to or at the first monthly meeting in Update this document monthly and file on the WHSC website on C Committee Goals In 2017 we will: A. Reduce the frequency of ersonal Injuries based on the average over the last three years in Medicine Hat. Average=25 B. Reduce the frequency of Human Error Train Accident(s) based on the average over the last three years in Medicine Hat measure quarterly by 50 percent. Average=14 C. All committee members have the required training. D. 50 percent reduction in Rule 429 violations on the average over the last three years in Medicine Hat. Average=5 Note- add additional lines to the table above if necessary 2017 Medicine Hat Cross-Functional Workplace Health & Safety lan 3

4 Mandatory Activities 1. WHSC Monthly Meetings 2. SOFA Audits/lanned eer Observations Minimum Frequency 12/yr. 9 minimum 2 per Quarterly 8/year Description A WHSC meeting with an established quorum Sofa/Orca audits 2/quarter eer Observations 1/quarter Results reviewed during the monthly meeting and documented in the minutes An inspection must be conducted monthly, documented and filed on C Station 3. Customer/Workplace Inspections Monthly 4. Safety Meetings/Footboards/ Dynamic Safety Review -Once per quarter safety blitz -Footboard Meeting - February, May, August, November 5. WHSC Safety Walkabout -April and October Quarterly Twice per year 6. Incident Investigations (Canada Only) As required 7. WHSC Annual Report (TC/ESDC- Schedule 10 Canada Only) Monthly A schedule must be developed that ensures all locations are inspected at minimum once per year Frequency determined locally and conducted by WHSC members Names and topics must be documented and filed on C Station Results reviewed during the monthly meeting and documented in the minutes WHSC will conduct or participate in a Safety Walkabout (following established Safety Walkabout protocol, this activity is to be led by the Management Co-Chair) WHSC members will participate as per their Terms of Reference A unionized member must provide comments on the Schedule 1 report as per Canada Labour Code requirements WHSC Co-Chairs must update document monthly and file on C Station Completed document must be submitted to Transport Canada and/or ESDC by March 1 of the following year Additional Local WHSC Activities to address specific goals Committee members require training. Minimum Frequency As required Description All committee members to take require training for Note: WHSC Safety lan Goals can be achieved by focusing and completing all Mandatory Activities listed above. The examples of additional activities can be developed if required to further support achieving your Local Safety Goals Medicine Hat Cross-Functional Workplace Health & Safety lan

5 Annual Schedule MANDATORY ACTIVITIES JAN FEB MAR AR MAY JUN JUL AUG SE OCT NOV DEC 1. WHSC Monthly Meetings 2. SOFA Audits/lanned eer Observations 3. Customer/Workplace Inspections 4. Safety Meetings/Footboards/ Dynamic Safety Review 5. WHSC Safety Walkabout 6. Incident Investigations (Canada Only) 7. WHSC Annual Report (TC/ESDC- Schedule 10 Canada Only) C 12/yr. 2/qtr. C Monthly 1/qtr. 2/yr. TARGET COMLETE As Required C p p p p p p p p p p p Monthly DATE ADDITIONAL ACTIVITIES JAN FEB MAR AR MAY JUN JUL AUG SE OCT NOV DEC TARGET COMLETE DATE X = Scheduled Note- for WHSC Additional Safety activities add more lines below if required Mandatory Activity Standards Activity 1 : Frequency: WHSC Meetings A forum where workers and management discuss safety concerns, make recommendations and exchange ideas towards workplace safety improvements. Minimum - nine monthly meetings per year TRACKING REORT WH&SC COMMITTEE MEETINGS JAN FEB MAR AR MAY JUN JUL AUG SE OCT NOV DEC lanned/completed Meeting C lanned = / Completed = C 2017 Medicine Hat Cross-Functional Workplace Health & Safety lan 5

6 Activity 2 : Frequency: Safety Meetings/Footboards/Dynamic Safety Review (DSR s) Conducted by WHSC members. Names and topics must be documented and filed on C Station. Results reviewed during the monthly meeting and documented in the minutes. Minimum - Quarterly TRACKING REORT MEETINGS JAN FEB MAR AR MAY JUN JUL AUG SE OCT NOV DEC T&E Footboard Engineering DSR Mechanical Safety Meetings Totals lanned = / Completed = C Month T&E Topics Covered Mechanical Topics Covered January February March April May June July August September October November December Engineering Topics Covered Other Topics Covered Activity 3 : Frequency Conduct Workplace/Customer Inspections An inspection must be conducted monthly, documented and filed on C Station. A schedule must be developed in January that ensures all locations are inspected at least a minimum of once per year. Summarize locations inspected in the monthly minutes. Substandard conditions that require follow up are to be carried in new business of the monthly minutes until completion. Monthly Note: All locations must be documented using the Workplace/Customer Inspection Record (below). This meets the requirement for an annual schedule Medicine Hat Cross-Functional Workplace Health & Safety lan

7 Workplace/Customer Inspection Record Locations Jan Feb Mar Apr Ma y Jun Jul Aug Sep Oct Nov Dec Date Insp. Gree n Yellow Red WORKLACE RECORD Swift Current Station/Yard Swift Current Motel 6 Seward Webb Antelope Gull Lake Carmichael Tompkins Sidewood iapot Cardell Maple Creek C 12-Jan-17 X Mackid Kincorth Hatton Golden rairie Walsh Irvine ashley Larkhall Dunmore Yard Medicine Hat Station/Yard Brier ark Industrial Redcliff Bowell 2017 Medicine Hat Cross-Functional Workplace Health & Safety lan 7

8 Workplace/Customer Inspection Record Locations Jan Feb Mar Apr Ma y Jun Jul Aug Sep Oct Nov Dec Date Insp. Gree n Yellow Red Suffield Alderson Kinnivie Tilley Bantry Mongram Brooks Cassils Lathom Bassano Crowfoot Cluny Gleichen Strangmuir Carseland Dalemead Bunkhouse Alyth Structures Building B&B CUSTOMER INSECTION RECORD Silver Sage ioneer Swift Current Yard Southwest Terminal Grain Elevator Antelope Gull Lake rocessors Gull Lake VTR Maple Creek Grasslands Viterra C 12-Jan-17 X Medicine Hat Cross-Functional Workplace Health & Safety lan

9 Workplace/Customer Inspection Record Locations Jan Feb Mar Apr Ma y Jun Jul Aug Sep Oct Nov Dec Date Insp. Gree n Yellow Red Golden rairie atterson Dunmore Richardson ioneer &H Methanex CFI Air Liquide Brooks JBL Foods Brooks Industrial Metals Cassils Viterra Long lain atterson Gleichen ioneer Carseland ACU West Carseland Viterra Indus lanned = / Inspection Date = Completed / X = No exceptions (Add more lines as required) 2017 Medicine Hat Cross-Functional Workplace Health & Safety lan 9

10 Activity 4: Frequency SOFA/lanned eer Observations SOFA/lanned eer Observations are conducted by unionized WHSC members, documented and filed on C Station. Results reviewed during the monthly meeting and documented in the minutes. Minimum - Quarterly Note: The SOFA/lanned eer Observation Records contain a summary of the employees observed. Completed SOFA/lanned eer Observation forms must be filed on the WHSC website on C Station. SOFA Observations Record (T&E) Month January February March April May June July August September October November December Grand Total Number of Employees observed Safe Activities At Risk Activities Findings (Brief Description of at risk activities) Total lanned eer Observations Record (Other) Month Number of Employees observed Safe Activities At Risk Activities January February March April May June July August September October November December Grand Total Findings (Brief Description of at risk activities) Total Activity 5: WHSC Safety Walkabout WHSC will conduct or participate in a Safety Walkabout (following established Safety Walkabout protocol, this activity is to be led by the Management Co-Chair) Feedback received from employees, At-Risk behaviours, and housekeeping deficiencies must be documented. A corrective action plan to address issues identified must be documented in the monthly minutes and filed on the WHSC website on C Station Medicine Hat Cross-Functional Workplace Health & Safety lan

11 Frequency: Minimum twice a year TRACKING REORT JAN FEB MAR AR MAY JUN JUL AUG SE OCT NOV DEC WHSC Safety Walkabout X = Completed Activity 6: Health and Safety Committee Report TC/ESDC- Schedule 10 Frequency: As per Canada Labour Code art II requirements, Workplace Health & Safety Committees must submit an annual report (Schedule 10) summarizing its key activities for the year. Update monthly Health and Safety Committee Report (TC/ESDC) TRACKING REORT JAN FEB MAR AR MAY JUN JUL AUG SE OCT NOV DEC Schedule 10 Complete X X = Completed Activity 7: Frequency Incident Investigation Committee members will participate as per their Terms of Reference. A unionized WHSC member must provide comments on the Schedule 1 as per Canada Labour Code requirements. As required TRACKING REORT TYE OF INVESTIGATION JAN FEB MAR AR MAY JUN JUL AUG SE OCT NOV DEC FRA ersonal Injury Schedule 1 completed Train Accident Totals Note- Schedule 1 s must be reviewed by a unionized WHSC member - tracked as Y/N or N/A 2017 Medicine Hat Cross-Functional Workplace Health & Safety lan 11

12 Additional WHSC Local Activities Activity: Frequency: TRACKING REORT JAN FEB MAR AR MAY JUN JUL AUG SE OCT NOV DEC X = Completed Activity: Frequency: TRACKING REORT JAN FEB MAR AR MAY JUN JUL AUG SE OCT NOV DEC X = Completed Medicine Hat Cross-Functional Workplace Health & Safety lan

13 SAFETY HAZARD REORTING ROCESS Employee identifies Safety Hazard Employee corrects the First Safety Option Hazard if safe to do so. Not resolved Employee submits written Safety Hazard report (SHR) to Supervisor White Copy- Supervisor Yellow Copy- H&S Committee ink Copy- Employee Employee verbally reports Safety Hazard to Supervisor Supervisor assesses and classifies safety hazard (A, B, or C) and advises employee in writing, action taken. Copy is sent to Dept. & HS Committee Safety Hazard assessed & corrected, if necessary. Supervisors verbal response is then provided to employee on any action taken Not Resolved Item Completed Resolved Safety Hazard Reports reviewed at monthly H&S Committee meetings to review & trend to determine if further actions required Not Resolved Resolved Escalated to Sr. Management and olicy Committee for further action, if required 2017 Medicine Hat Cross-Functional Workplace Health & Safety lan 13

14 Hazard Escalation rocess Employee identifies safety concern Employee reports concerns to supervisor (using a written form or verbally) Employee and supervisor resolve safety concern Yes Issue closed A written response must be provided within 14 days to the employee or escalated to the local workplace committee for resolution. Escalation to each level must be done in writing and include a risk assessment if proposing changes to current operating rules or practices. No Issue progressed to next Local WH&S Committee meeting for review, discussion and resolution. Local Committee resolves concern Yes Issue closed Written response to employee that initiated the concern. Resolution carried in meeting minutes and included in year end report. 30 days from the time the committee determines that the issue cannot be resolved, the issue will be escalated to the Superintendent/Director in writing. No Issue progressed to the Superintendent/ Director Issue resolved by the Supt/Director Yes Written response to WH&S committee that escalated the concern. Resolution carried in meeting minutes and included in year end report. The Superintendent/Director has 30 days to resolve issue locally. If issue cannot be resolved, it will be escalated to the responsible GM & V in writing. No Issue progressed to responsible GM/V Issue resolved by GM/V Yes Response to WH&S committee that escalated the concern. Copy kept on file & year end report Issue closed The GM/V has 30 days to resolve the issue. If the issue can t be resolved, it will be escalated to the olicy Committee via (SER_mail@cpr.ca) in writing by the local WH&S committee. No Issue escalated to olicy Committee Decision recorded. Response to WH&S Committee that escalated the concern in writing. olicy Committee Medicine Hat Cross-Functional Workplace Health & Safety lan

15 Notes: 2017 Medicine Hat Cross-Functional Workplace Health & Safety lan 15