CA-EDRS Development Team M.Rodrian, L. Portigal, R. Palmieri, A. Coldwell, J. Avila, G. Gobar, M. Hogarth, S. Reali, D. Dumitru, K. Kunkel, G.

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1 CA-EDRS Development Team M.Rodrian, L. Portigal, R. Palmieri, A. Coldwell, J. Avila, G. Gobar, M. Hogarth, S. Reali, D. Dumitru, K. Kunkel, G. Vaddepalli, N. Latha, E. Ruble, A. Chu

2 Summary o Project scope (background) o Development organization o System functionality o Timeline o Current status California Conference of Local Health Officers 2

3 Background o California AB2550 (2002) mandated an electronic death certification system be developed by DHS and implemented by January 2005 o The CA-EDRS is currently in development, overseen by a Steering Committee comprised of representatives from DHS, CCLHO, CFDA, Coroner s Assn., and CMA California Conference of Local Health Officers 3

4 Project Scope o Develop a Web based, secure electronic death registration system for California Create a California-specific EDRS design (CA-EDRS) Design incorporates EDRS Task Force functional requirements document Design based on the NAPHSIS EDR Model (released Jan 20) o System users Local registrars/health officers, funeral directors, coroner/medical examiners, physicians 750 funeral homes, 61 local registration districts, 58 coroner/medical examiner offices, ~80,000 physicians California Conference of Local Health Officers 4

5 An Inter-agency Collaboration Dept of Health Services DHS Center for Health Statistics Inter-agency Agreement Biomedical Informatics Research and Consulting Service (BIRCS) Office of Vital Records California Conference of Local Health Officers 5

6 Project Organizational Chart Business Team Lead Larry Portigal Business Team Larry Portigal Rod Palmieri EDRS Task Force Steering Committee Greg Franklin, Chair Mike Rodrian Rick Vagg Wesley Bradford (CMA) Jim Draper (CFDA) Gary Feldman (CCLHO) Jim Malouf (CSCA) Vendor Technical Team Mike Hogarth Glenna Gobar Stephanie Reali Kevin Kunkel Dan Dumitru Naga Latha Gan Vaddepalli Project Sponsor Gregory Franklin, MHA Program Deputy Project Managers Andrea Coldwell Jorge Avila IV&V and IPO Risk Management Kenneth Moore State Technical Team Steve Moore Security Infrastructure California Conference of Local Health Officers 6

7 Highlights o Web-based over secure connection o Role-specific user front end o Message center for notification (option to forward to ) o Ability to render the VS11 form in PDF format dynamically (real time) for printing and pen-based signature o Electronic signature of death certificates PIN over secure connection from registered connection p Local registrar, embalmer, physician, Coroner/ME DHS Approved external digital certificate or voice print system p Physician, Coroner/ME from unregistered connection o Data Extraction Utility Allows data extraction into tab- or comma-delimited file for downloading by appropriate individuals (user role determines data access rights) o Validate the SSN on the certificate using messaging routines supplied by the SSA (implementation under review) California Conference of Local Health Officers 7

8 Workflow Overview Dual pass Insert signed form and print rest Drop to Paper for signature Funeral director Demographic General Statistical Local Registrar SSN verification State Certifier Physician Medical Examiner Coroner Approve Disposition Permit Medical Injury California Conference of Local Health Officers 8

9 CA-EDRS Application Overview CA-EDRS Application Message Center Data Files Data Utilities CA-EDRS Databases Death Certificates Permits for Disposition California Conference of Local Health Officers 9

10 For the techies o Design Object oriented design (used by NAPHSIS as well) Rational Unified Process (RUP) Model-View-Controller (MVC) design pattern Open standards (http, https, xml) o Technology JSP/Servlets (J2EE framework) Relational database for data storage o Open source Utilizes stable open source components when available CA-EDRS source code itself will be available under a GNU Public License (GPL) o Planned UCD hosted system: Secure facility with redundant T3 connections to the Internet IBM servers, RedHat Enterprise LINUX BEA Weblogic Advantage J2EE Server Oracle 9i RDBMS California Conference of Local Health Officers 10

11 Timeline o Oct Project Charter Finalized o Nov UCD-DHS IA signed o April 20 - CA-EDRS Design approved o Dec 20 - CA-EDRS v1.0 completion o Jan User Expansion, Phase pilot counties o June User Expansion, Phase 2 Rollout to remaining local registration districts over a months period California Conference of Local Health Officers 11

12 Construction Schedule Where we are now. Date Objective(s) Due 1 Develop Project Plan 6-Jan- 2 Monthly Status Reports monthly 3 Assist PM - communications plan 6-Jan- 4 Analysis & Review NAPHSIS mode 6-Dec-03 5 Create California EDRS model 6-Feb- 6 Develop Authentication System 6-Nov- 7 Develop Persistence Engine 6-Nov- 8 Develop Middle Tier Logic 6-Nov- 9 Administrative Tools 6-Nov- 10 Front-end View Component 6-Nov- 11 External System Integration 6-Nov- 12 Testing monthly 13 Host EDRS Bus. Team Meetings monthly 14 Coordinate focus group meetings monthly 15 Provide document repository 6-Dec Coordinate user group feedback monthly 17 Develop training plan 6-Dec Complete training with pilot entities 6-Feb User Base Expansion monthly Nov 03 Dec 03 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan 05 Feb 05 Mar 05 Apr 05 May 05 Jun 05 Jul 05 Assumptions: contract starts Nov 6, 2003 deliverables submitted on time DHS approval within 2-5 days California Conference of Local Health Officers 12

13 Technical Advisory Groups RECRUITING NOW! RECRUITING NOW! RECRUITING NOW! o Technical Advisory Groups (TAGs) Input into the design for their particular role based functionality Meet in a mutually agreeable venue 2-3 times to review design o Group member Will have access to early releases (alpha, beta, pre-release, etc.) Will be asked to provide feedback through: p F2F meetings p Project portal online web-based user forum p Issue tracking system web based system California Conference of Local Health Officers 13

14 Project Portal o Web based o To be made available to Technical Advisory Group members o Online discussion forum o EDRS design documents o Calendar of events o Contact list California Conference of Local Health Officers 14

15 Issue tracking system o Web based o To be made available to Technical Advisory Group members o For reporting problems encountered (bugs) o Includes notification, status, assignment, etc.. California Conference of Local Health Officers 15

16 FAQ o How do we get more information on CA-EDRS? mrodrian@dhs.ca.gov lportiga@dhs.ca.gov o How do we sign up for the CA-EDRS Technical Advisory Group? Contact the CA-EDRS Project Office at (916) or sreali@ucdavis.edu California Conference of Local Health Officers 16