SECTION 5310 FUNDING APPLICATION Enhanced Mobility of Seniors and Individuals with Disabilities

Transcription

1 SAVE Rail and Public Transit SECTION 5310 FUNDING APPLICATION Enhanced Mobility of Seniors and Individuals with Disabilities Applicant Information I am the Special Transportation Fund Agency... Yes No SPECIAL TRANSPORTATION FUND AGENCY NAME Tri County Metropolitan Transit District (TriMet) TRANSIT AGENCY LEGAL NAME Ride Connection, Inc. TRANSIT AGENCY DBA NAME (OPTIONAL) Ride Connetion AGENCY MAILING ADDRESS (STREET OR PO BOX) 9955 NE Glisan Street AGENCY WEB ADDRESS NAME OF APPLICATION CONTACT Dean Orr OF APPLICATION CONTACT dorr@rideconnection.org NAME OF CONTRACT SIGNATORY Elaine Wells OF CONTRACT SIGNATORY elainew@rideconnection.org TRANSIT AGENCY STATUS Non-Profit Agency SERVICE AREA FEDERAL EIN CITY, STATE, ZIP Portalnd, OR PHONE OF APPLICATION CONTACT (503) PHONE OF CONTRACT SIGNATORY (503) URBANIZED ZONE Portland area TITLE OF APPLICATION CONTACT Asset/Contracts Director FAX (503) TITLE OF CONTRACT SIGNATORY Executive Director FAX (503) Urbanized Area (UZA) or Large Urban area with population of 200,000 or more What type of service will be supported with the 5310 grant? Select all that apply: Open to the general public at all times Open to the general public on a space-available basis Open only to seniors and individuals with disabilities Limited to defined clientele (e.g. residential home) Demand Response Deviated Route Other (define): Project Selection Select the project types that you wish to include in your application. Select all that apply. A. Purchased Service F. Equipment B. Mobility Management Project G. Signs and Other Amenities C. Replacement Vehicle(s) H. Passenger Shelters D. Service Expansion and Right-sizing Vehicles I. Facilities (Bus Barns and Other Buildings) E. Capitalized Vehicle Preventive Maintenance E. CAPITALIZED VEHICLE PREVENTIVE MAINTENANCE PROJECT 1. Describe how this project coordinates with other services to provide services to seniors and individuals with disabilities: PROJECT COORDINATION DESCRIPTION All vehicles in our fleet are used to provide service that meets the transportation needs of older adults and people with disabilities via community based and client based programs in Clackamas, Multnomah and Washington Counties. Most Ride Connection vehicles are available (when not in use) to other public service agencies or non-profits through Ride Connection s Vehicle Sharing program (11/2016) Page 1 of 2

2 SAVE 2. Is a Vehicle Preventive Maintenance Plan submitted with your application? A plan reflecting current fleet policies, fleet procedures, and vehicle and lift equipment manufacturer's recommended maintenance schedules is required.... Yes No 3. Number of vehicles included in this preventive maintenance project On what page is project listed in the Adopted Coordinated Plan? Date Coordinated Plan Adopted... 06/14/ Project cost and match: TOTAL PROJECT COST MATCH AMOUNT (TOTAL PROJECT COST x 10.27%) GRANT AMOUNT $511,500 $52, $458, Describe the source of your local match funds in the field below (examples: funds from your budget, STF funds). If the matching funds are not available now, describe when they will be (examples: next fiscal year, January 2016.) Please be specific. LOCAL MATCH DETAILS Donations, Partner Contributions, proceeds from vehicle disposition 8. Is this project part of a group of activities or projects that are dependant on each other (for example, a new transit service that requires capital and operating funds)?... Yes No IF YES, PROVIDE DETAILS OF GROUPED SERVICE ACTIVITIES This project is partially dependent on Ride Connection capital fleet replacement and expansion applications as well as applications for operating funds. Submitting your application STF agencies: submit your application to RPTD by using the Submit by button, attaching any required documents (such as DCE Worksheets and Preventive Maintenance Plans). Non-STF Agencies: save your application and it to your STF Agency, attaching any required documents. Total Section 5310 Grant Request: 458, SAVE SUBMIT BY (11/2016) Page 2 of 2

3 SAVE Rail and Public Transit SECTION 5310 FUNDING APPLICATION Enhanced Mobility of Seniors and Individuals with Disabilities Applicant Information I am the Special Transportation Fund Agency... Yes No SPECIAL TRANSPORTATION FUND AGENCY NAME Tri County Metropolitan Transit District (TriMet) TRANSIT AGENCY LEGAL NAME Ride Connection, Inc. TRANSIT AGENCY DBA NAME (OPTIONAL) Ride Connetion AGENCY MAILING ADDRESS (STREET OR PO BOX) 9955 NE Glisan Street AGENCY WEB ADDRESS NAME OF APPLICATION CONTACT Dean Orr OF APPLICATION CONTACT dorr@rideconnection.org NAME OF CONTRACT SIGNATORY Elaine Wells OF CONTRACT SIGNATORY elainew@rideconnection.org TRANSIT AGENCY STATUS Non-Profit Agency SERVICE AREA FEDERAL EIN CITY, STATE, ZIP Portalnd, OR PHONE OF APPLICATION CONTACT (503) PHONE OF CONTRACT SIGNATORY (503) URBANIZED ZONE Portland area TITLE OF APPLICATION CONTACT Asset/Contracts Director FAX (503) TITLE OF CONTRACT SIGNATORY Executive Director FAX (503) Urbanized Area (UZA) or Large Urban area with population of 200,000 or more What type of service will be supported with the 5310 grant? Select all that apply: Open to the general public at all times Open to the general public on a space-available basis Open only to seniors and individuals with disabilities Limited to defined clientele (e.g. residential home) Demand Response Deviated Route Other (define): Project Selection Select the project types that you wish to include in your application. Select all that apply. A. Purchased Service F. Equipment B. Mobility Management Project G. Signs and Other Amenities C. Replacement Vehicle(s) H. Passenger Shelters D. Service Expansion and Right-sizing Vehicles I. Facilities (Bus Barns and Other Buildings) E. Capitalized Vehicle Preventive Maintenance E. CAPITALIZED VEHICLE PREVENTIVE MAINTENANCE PROJECT 1. Describe how this project coordinates with other services to provide services to seniors and individuals with disabilities: PROJECT COORDINATION DESCRIPTION All vehicles in our fleet are used to provide service that meets the transportation needs of older adults and people with disabilities via community based and client based programs in Clackamas, Multnomah and Washington Counties. Most Ride Connection vehicles are available (when not in use) to other public service agencies or non-profits through Ride Connection s Vehicle Sharing program (11/2016) Page 1 of 2

4 SAVE 2. Is a Vehicle Preventive Maintenance Plan submitted with your application? A plan reflecting current fleet policies, fleet procedures, and vehicle and lift equipment manufacturer's recommended maintenance schedules is required.... Yes No 3. Number of vehicles included in this preventive maintenance project On what page is project listed in the Adopted Coordinated Plan? Date Coordinated Plan Adopted... 06/14/ Project cost and match: TOTAL PROJECT COST MATCH AMOUNT (TOTAL PROJECT COST x 10.27%) GRANT AMOUNT $621,500 $63, $557, Describe the source of your local match funds in the field below (examples: funds from your budget, STF funds). If the matching funds are not available now, describe when they will be (examples: next fiscal year, January 2016.) Please be specific. LOCAL MATCH DETAILS Donations, Partner Contributions, proceeds from vehicle disposition 8. Is this project part of a group of activities or projects that are dependant on each other (for example, a new transit service that requires capital and operating funds)?... Yes No IF YES, PROVIDE DETAILS OF GROUPED SERVICE ACTIVITIES This project is partially dependent on Ride Connection capital fleet replacement and expansion applications as well as applications for operating funds. Submitting your application STF agencies: submit your application to RPTD by using the Submit by button, attaching any required documents (such as DCE Worksheets and Preventive Maintenance Plans). Non-STF Agencies: save your application and it to your STF Agency, attaching any required documents. Total Section 5310 Grant Request: 557, SAVE SUBMIT BY (11/2016) Page 2 of 2

5 lkililiuliuliuiiuili State of Oregon Fiscal Year BIENNIUM TRI- COUNTY AREA GRANT APPLICATION 5310: Enhanced Mobility of Seniors &Individuals with Disabilities Biennium * 5310 Formula Project Application Form 5310 Formula - Project Application Supplemental Questions Instructions: Applicants submit one copy of this form per Project Proposal (including Ride Connection Partner Providers). ** For Purchase Service and Mobility management projects, fill out questions #3-27. All other project types may skip those questions. Applicant Information Applicant Project Description 1. Project Title: 2. Provide a brief summary describing this project. What will be the finished product or service and what are the operational activities? (1000 Characters or less) Page 1

6 lkililiuliuliuiiuili Biennium * 5310 Formula Project Application Form 3. Describe the Geographic Area to be Served by Project. Include Boundaries, Borders, Jurisdictions and specify if area served is urban, rural, suburban, etc. (500 Characters or less) 4. How does your project meet the guiding principles in the CTP? (describe activities) (500 Characters or less) 5. Does your project address one or more of the strategic initiatives in the CTP or address a service gap per the Service Guidelines and Standards listed in the Coordinated Transportation Plan? (Describe activities) (500 Characters or less) Project Quality Describe the service need for this project. 6. Who does this project serve? Check all that apply. o Seniors o Persons with Disabilities o Low Income Individuals o Other: 7. What percent of the population using this project are seniors and/or people with disabilities? % Page 2

7 lkililiuliuliuiiuili Biennium * 5310 Formula Project Application Form 8. Is this the only available service option for seniors and/or people with disabilities in the service area? o Yes o No 9. What is the level of service this project provides to customers? (Check all that apply) o Door to Door o Door through Door o Fixed Route or Deviated Fixed Route o Mobility Management o Other: 10. How do customers request and receive rides, including scheduling and dispatching? (500 Characters or less) 11. How is the project marketed? (500 Characters or less) Describe how your project increases accessibility. 12. Does this project increase access or opportunity to people of color, low income individuals or an underserved population? o No o Yes, describe (500 Characters or less): Page 3

8 lkililiuliuliuiiuili Biennium * 5310 Formula Project Application Form Describe the level of collaboration and coordination for this project. 13. Does this project involve collaboration or coordination with other partner agencies or service providers? o Yes o No 14. Do you ensure that duplication of services is avoided? o Yes o No 15. Does the project application include a new or innovative approach to coordinate and collaborate? o Yes o No 16. If you answered yes to questions #13-15, provide a detailed description below, including a list of partner agencies or service providers. (750 Characters or less) Describe your projects customer service and experience. 17. Does the project improve ease of scheduling, or on-time Performance? o Yes o No 18. Does the project improve the customer on-board experience? o Yes o No 19. Does the project improve rider s wait time at a stop or station? o Yes o No Page 4

9 lkililiuliuliuiiuili Biennium * 5310 Formula Project Application Form 20. If you answered yes to questions #17-19, provide a detailed description below. (750 Characters or less) Project Milestones Explain the milestones of the project. 21. For each milestone include a start date and the estimated milestone completion end date in m/m/yy format. Example milestones include: design, public involvement, contract award, capital purchase, service implementation. Include project end date if applicable. Milestone: Start Date: Completion: Project Start Date Projected Goals and Measurables Purchase Service Projects: Explain your ridership goals and/or other measurable goals you intend to meet with this project during this funding cycle. 22. Purchase Service Projects must provide at least ridership, vehicle hour and vehicle mile goals. Page 5

10 lkililiuliuliuiiuili Biennium * 5310 Formula Project Application Form Measurable: Year 1: Year 2: Total one way Rides Total paid driver hours Total paid driver hours Total volunteer driver hours Cost per trip # of individuals served Vehicle Hours Vehicle Miles Other (describe): Describe how your project is Cost-effective. 23. Describe how you measure cost-effectiveness? (250 Characters or less) 24. Does this project improve the cost-effectiveness of services (such as through improved dispatch, ride matching, technology, etc.)? o No o Yes 25. Does the project implement new technology to enhance service or improve costeffectiveness? o No o Yes 26. If you answered yes to questions #24-25, provide a detailed description below. (750 Characters or less) Page 6

11 lkililiuliuliuiiuili Biennium * 5310 Formula Project Application Form 5310 Formula Project Funding Request Baseline Funding Request 27. Are you requesting funding for an existing or new project? o Existing Project o New Project 28. If you are requesting funding for an existing project, did this project receive STF or 5310 Formula Funding in the FY15-17 Biennium? o No o Yes, Award Amount: $ 29. Baseline 5310 Formula Request: $ Instructions: Enter the total baseline 5310 funding needed to sustain project. This should be the same request amount that you entered into the ODOT 5310 application. - Existing projects: To calculate, use FY /STF Formula award + 3% COLA. - New Projects and projects with no FY15-17 Biennium 5310 Formula Funding: To calculate, enter the amount of 5310 funding needed to maintain or start project Formula is what Percent (%) of Total Project Budget: % 31. Is this request a one-time need or continual request in future STF/ 5310 funding cycles? o On-time Need o Continual Request Scaled-Back Funding Request In past funding cycles, applicants were strongly encouraged to request the full amount of STF/ 5310 funding that is needed for each project, including funding for new projects. However, due to a 12.3% reduction in available 5310 funding levels, 5310 applicants are asked to request a self-censored scaled-back request. Page 7

12 lkililiuliuliuiiuili Biennium * 5310 Formula Project Application Form 32. Scaled-back 5310 Formula Request: $ Instructions: Please enter your scaled-back request for this project. Start at a 15.3% reduction from your baseline request (15.3% = funding level reduction and 3% Baseline Request COLA). Use your professional judgment to scale back more or less than 15.3% depending on your ability to scale the project. To scale back on vehicle replacements, consider including only vehicles that are not only eligible for replacement, but have reached the end of life and will impact ability to deliver service. 33. Describe your Scaled-back request: What aspects of the project will not be funded under a scaled request and what activities will be cut from the baseline funding request? How would the scaled request impact service levels and consumers? (1,000 Characters or less) Unmet Need Provide the following information to help the STFAC and elected officials understand the magnitude and cost of needs that are currently not met by flat and/or declining funding levels. 34. Total funding needed for unmet need: $ Instructions: If the project were fully funded to meet the entire demonstrated need, what is the total project funding needed to meet this need? Examples of unmet need include: turndown, latent demand, hours of service, headway frequency, historical service cut, service needs identified in master plan, etc. 35. What is the unmet need related to this project? How would you allocate the funding need demonstrated in question #39? Describe the need and the service to meet the need. How many additional people or riders will benefit above and beyond the baseline requested amount, if these services were provided? Does your unmet need include the loss of funding sources or need supplemental funding? If so, how much and what is the source? You may attach more detail or supporting documentation to this application. Page 8

13 lkililiuliuliuiiuili Biennium * 5310 Formula Project Application Form Project Budget Total Project Costs Enter all estimated costs for all funding sources involved in the total cost of the project for year one and year two. (Note: All costs entered in project budget breakdown tables must add up to this project grand total. Do not include in-kind contributions.) 36. Project Cost Grand Total: Year 1: Year 2: $ $ Biennium Project Cost Grand Total: $ 37. Administrative Costs Breakdown Year 1: Year 2: Payroll/Benefits $ $ Insurance, services or supplies (IT, rent, supplies, telecommunications, $ $ etc.) Other (describe): $ $ Biennium Administration Cost Total: $ $ $ $ $ $ $ Page 9

14 lkililiuliuliuiiuili 38. Operations Costs Breakdown Biennium * 5310 Formula Project Application Form Payroll & Benefits: Year 1: Year 2: Contracted Services: $ $ Materials & Supplies: $ $ Fuel, Maintenance, & Preventative Maintenance: $ $ Other (describe): $ $ Biennium Operations Cost Total: $ $ $ $ $ $ $ 39. Capital Costs Breakdown Year 1: Year 2: Software and Hardware $ $ Equipment $ $ Vehicle Purchases $ $ Other (describe): $ $ Biennium Capital Cost Total: $ 40. Construction Costs Breakdown $ $ $ $ $ $ Year 1: Year 2: Describe: $ $ Describe: $ $ Describe: $ $ Biennium Construction Cost Total: $ Total Project Funding Sources List all funding sources and amounts leveraged each year to support the total cost of the project for year one and year two (e.g. county contributions, STF Discretionary funds, donations, 5311, 5310). The Funding Sources Grand Total must equal the Project Cost Grand Total entered in question #36. (Note: All funding sources entered in Funding Sources Breakdown table must add up to this project grand total. Do not include in-kind contributions.) Page 10

15 lkililiuliuliuiiuili 41. Funding Sources Grand Total: Biennium * 5310 Formula Project Application Form Year 1: Year 2: $ $ Biennium Funding Sources Grand Total: $ 42. Funding Sources Breakdown Year 1: Year 2: Source 1: Baseline 5310 Formula Funds Requested $ $ Source 2: $ $ Source 3: $ $ Source 4: $ $ Source 5: $ $ Source 6: $ $ Source 7: $ $ Source 8: $ $ Source 9: $ $ Source 10: $ $ Biennium Funding Sources Total: $ In Kind Contributions 43. Enter the value of all in-kind contributions Year 1: Year 2: Description: $ $ Description: $ $ Description: $ $ Description: $ $ Description: $ $ Description: $ $ Description: $ $ Biennium In Kind Contribution Total Value: $ Page 11

16 lkililiuliuliuiiuili Biennium * 5310 Formula Project Application Form 44. Describe if and how volunteers are utilized to provide service. Indicate if you are providing a mileage reimbursement rate to volunteers using their own vehicles. (500 Characters or less) Staffing Data 45. Economic Impact: Identify the positions supported by your 5310 funding request and the amount of FTE per position. Direct Staff Contracted Staff Year 1 FTE: Year 2 FTE: Position: [ ] [ ] Position: [ ] [ ] Position: [ ] [ ] Position: [ ] [ ] Position: [ ] [ ] Position: [ ] [ ] Biennium Combined FTE Total: Local Match 46. Please indicate if you are submitting a FY18-19 STF Formula Project Application to fund the local Match for this project: o There is no FY18-19 STF project application tied to this project o The FY18-19 STF project application title is: 47. Are you are requesting funding for replacement vehicles, and if yes, were the existing vehicles purchased with State or Federal funds?? o No, I am not requesting funding for replacement vehicles. o Yes, the existing vehicle were purchased with State Funds o Yes, the existing vehicle were purchased with Federal Funds Page 12

17 lkililiuliuliuiiuili Biennium * 5310 Formula Project Application Form 48. If you are receiving funds from an existing contract or intergovernmental agreement to provide the local match for this project, please provide the contract name and contract number and specify who is party to the agreement:. Application Attachments You can attach additional supporting documentation, such as maps, additional budgets, etc., or other requested documentation to your submission . File Name: Description Page 13

18 Asset Management Plan Ride Connection 12/1/2016

19 Contents Asset Management Mission Statement... 1 Agency Maintenance Goals... 1 Program Elements... 2 Authorize, Direct and Control Maintenance Activities and Costs... 3 Facility... 4 Fleet Report... 5 Sample Forms and Reports... 6 Pre-trip... 6 Post-trip... 7 Annual Safety Inspection... 8 ADA Lift and Ramp Inspection... 9 Weekly Maintenance Report Sample Maintenance Schedule Sample Asset File ADA Crosswalk Useful Life Standards Facility Maintenance Checklist... 17

20 Asset Management Mission Statement Ride Connection s mission is to maintain vehicles and equipment in order to provide safe, comfortable, and reliable transportation to our passengers, and effective and efficient service to the community. Agency Maintenance Goals 1. The goals and objectives of the vehicle maintenance program are: Maintain vehicles to promote the safety and comfort of passengers, operators, and protect the public. Conduct regular pre-trip inspections in order to identify vehicle and equipment problems and assure vehicles are in good operating condition. Conduct basic Preventive Maintenance service routines in a timely manner to identify vehicle problems and keep vehicle systems in good repair. Conduct vehicle repairs in a timely manner and in accordance with industry best practices. Maintain a clean appearance for vehicles through regular interior and exterior cleaning. 2. Manage Preventive Maintenance and repair activities to promote the reliability of the service by minimizing service interruptions due to vehicle or equipment failure. Regularly inspect vehicles in order to identify and correct problems in order to prevent service interruptions. Schedule repairs promptly in order to minimize service interruptions. Schedule PM Activities to maximize fleet availability during service peaks. Analyze repair, road call and tow data to identify trouble-prone components or systems for proactive attention. 3. Maintain vehicles and equipment to promote cost-efficiency of operations. Maintain and repair vehicles to ensure their operation at peak efficiency, including fuel efficiency, emissions systems, etc. Analyze fleet fuel usage and repair data; identify vehicles which may need remedial work or may need to be made inactive. Maintain vehicles and related equipment to fulfill manufacturer s warranty requirements and pursue warranty repairs where applicable; research and follow up on any applicable recalls or service bulletins. Maintain vehicles to maximize the useful vehicle life, including the life of key components such as tires, brakes, batteries, etc. Page 1 of 21

21 Program Elements Pre-trip inspections: Each vehicle will be inspected at the start of each shift by a driver trained in the procedure. A walk-around will be performed with a vehicle pre-trip checklist, and any irregularities will be documented and immediate supervisor is notified. (Pre-Trip Inspection checklist is included in this document.) Post-trip inspections: at the end of each shift, a driver trained in the procedure will inspect the vehicle. A walk-around will be performed with a vehicle post-trip checklist and any irregularities documented and immediate supervisor is notified. (Post-Trip Inspection checklist is included in this document.) Maintenance Schedule: Per the recommendations of the chassis, vehicle body, wheelchair lift or ramp manufacturers, additional recommendations of mechanics and others, a thorough preventive maintenance schedule will be established and followed for each vehicle. (Maintenance Schedule checklist is included in this document.) Weekly Maintenance Report: A report is automatically generated, and sent weekly to agencies that have vehicles. The report is unique to the agency and vehicle. If no maintenance is required, the report is blank. When the report says pending, the maintenance item has reached 90% of its recommended life. (Weekly Maintenance Report is included in this document.) All agency vehicles are required to have: First Aid Kit Fire Extinguisher Bio-Hazard Protection Kits Road Warning Triangles Flashlights and Flares Title VI Poster Seat Belt Cutter Agency Insurance and Contact information Registration Each vehicle has its own specific maintenance schedule. Samples of inspection sheets used are included in this document. Ride Connection currently has 117 vehicles in its fleet. Vehicle Replacement: The majority of our ADA accessible vehicles are purchased with grant funds, and are purchased using the Oregon state price agreement. There are three different useful life standards Ride Connection uses when considering vehicle replacement. (Oregon Department of Transportation ADA Contract Crosswalk, and Oregon Vehicle Useful Life Standards are included as a sample. There is also a link to the most current documents available.) Oregon Vehicle Description and Useful Life Standards Category D: Medium-Size, Light-Duty Bus and Van Chassis Cutaway Bus, 5 years or 150,000 miles Category E 3: Modified Minivans, 4 years or 100,000 miles Page 2 of 21

22 Ride Connection Useful Life Standards Category D: Medium-Size, Light-Duty Bus and Van Chassis Cutaway Bus, 9 years and 100,000 miles or 10 years or 150,000 miles Category E 3: Modified Minivans 6 years and 100,000 miles or 8 years or 130,000 miles Annual Asset Inspections: The Ride Connection Asset department will inspect all assets on an annual basis or more to verify condition of assets. Pictures will be taken, as part of the documentation, to compare the condition from year to year. Vehicle Repairs: The need for a vehicle repair may be discovered during a pre-trip or post-trip inspection, preventive maintenance inspection, or breakdown. An ASE Certified mechanic will determine warranty coverage for the system requiring attention, and if appropriate, pursue warranty repairs with the vendor, bus or chassis manufacturer, or authorized warranty outlet. Retired vehicle: In the fall of 2006, Ride Connection began a program to place vehicles retired from its fleet and from the TriMet LIFT fleet with community organizations throughout Clackamas, Multnomah and Washington County. The program distributes vehicles to governmental jurisdictions and non-profit organizations under the condition that the vehicles will be used to provide transportation to people over 60 years of age and/or people with disabilities. Ride Connection currently has 25 retired vehicles. Authorize, Direct and Control Maintenance Activities and Costs Ride Connection s Asset Department is responsible for developing the PM schedule for each vehicle in the fleet, and ensures all PM activities are completed in a timely manner consistent with the manufacturer s recommendations. Throughout the PM and repair process, tasks are performed by an ASE certified mechanic. The Asset Department reviews the PM Tracking report to identify which vehicles are due or coming due for Preventive Maintenance. Weekly reports are sent to the Ride Connection network partners which shows upcoming or past due maintenance. Vehicles that are replaced may go into Ride Connection s retired vehicle pool. Page 3 of 21

23 Facility Structure: Glisan Commons Condominium, Lot 1 Legal Name on Deed: Ride Connection INC Deed Reference #: Map Tax Lot: 1N2E33AD Original Purchase Price: $5,700,000 Located At: 9955 NE Glisan St, Portland OR Cross Streets: NE Glisan St and NE 100th Ave Facility Condition: Excellent Purchase Year: 2014 Facility Age: 22 YEARS Minimal Useful Life Standard: 40 YEARS Minimal Remaining Useful Life: 38 YEARS Estimated Replacement Cost: $6,000,000 Description: Glisan Commons will be a mixed-use, transit-oriented development that will leverage expertise from three nonprofits to develop an innovative project in Portland s Gateway Urban Renewal District. The development will provide ground floor commercial space for Ride Connection, affordable housing in two buildings, parking, and streetscape improvements. The ownership of space allows Ride Connection to enter a long-term, stable arrangement which increases the organization s capacity to expand and grow its transportation programs. Page 4 of 21

24 Fleet Report (Only 1 page of the fleet report is included as a sample. A full report will be included for board approval.) Page 5 of 21

25 Sample Forms and Reports Pre-trip Page 6 of 21

26 Post-trip Page 7 of 21

27 Annual Safety Inspection Page 8 of 21

28 ADA Lift and Ramp Inspection Page 9 of 21

29 Weekly Maintenance Report Page 10 of 21

30 Sample Maintenance Schedule Sample Asset File Page 11 of 21

31 Page 12 of 21

32 ADA Crosswalk A complete report is available online at: Page 13 of 21

33 Page 14 of 21

34 Page 15 of 21

35 Useful Life Standards A complete document is available online at: Page 16 of 21

36 Facility Maintenance Checklist Facility Exterior YES NO N/A Is the building address or identification clearly visible? Are exterior lights in working order? Are the exits onto public streets free from visibility obstructions? Are all building sides accessible to emergency equipment? Does the building appear to be in good repair? Are exterior walls free from cracks or other damages? Are windows free from cracks or broken panes? Are paved surfaces inspected and repaired (i.e., lifts, cracks, etc.)? Are stairs, landings and handrails in good repair and fastened securely? (inspect bottom of each step) Are facilities periodically inspected and documented? Are all sewer clean out caps in place? Do entrance doors close slowly to avoid hazards to fingers? Facility Interior Electrical Systems YES NO N/A Are all electrical panels secured? Have all electrical circuits been identified? Are all electrical switches and receptacles in good repair? Have Ground Fault Circuit Interrupter s been provided on circuits in proximity to water? Is there a lock-out procedure in place? Is a 3 clearance provided around all heating equipment? Page 17 of 21

37 Has the unit been cleaned? Are the thermostats in good working order? Air Conditioning YES NO N/A Has the unit been cleaned? Are the thermostats in good working order? Are vents clean? Other protection YES NO N/A Is building equipped with an automatic sprinkler system? If so, continue. Is the main sprinkler control valve accessible? Are all valves supplying water or air to the system open? Is the system operation monitored by an alarm company? Is valve operation monitored by an alarm company? Is the sprinkler system tested on a quarterly basis and documented? Is the building equipped with a fire detection system? If so, continue. Does the system protect the entire building? Does the system provide an alarm signal in the building? Is system tested on a monthly basis and documented? Are portable fire extinguishers provided? Are all extinguishers inspected on a monthly basis and documented? Do all extinguishers have a current inspection tag? Emergency Evacuation YES NO N/A Are all exits and travel paths identified with EXIT signs? Are travel paths leading to exit free obstructions? Are exits unlocked and operational? Are working emergency lights provided in the building? Are emergency lights tested periodically and documented? Page 18 of 21

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