Mechanical and Electrical System Services Facilities Management Twin Cities Campuses January 2019

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2 Index Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Summary of RFP DL One Hundred Hour Job Simulation Purchase Order Overview Purchase Order Administration Project Scope of Work Document All Vendor Contact Information form Egan rate information MMC rate information NASEFF rate information Northland rate information Supplier Service and Subcontractor Information Sheet Supplier Service and Subcontractor Information Sheet

3 Summary The Facilities Management Department of the University of Minnesota, Twin Cities Campus, entered into five year contracts with Egan, Nasseff, MMC and Northland for. The selected companies will have no minimum or maximum requirements for awarded work as part of RFP DL. January 1, 2019 is the effective date of all four contracts. Established purchasing approval levels apply to all purchase orders. The University will order services based on the University s judgment and the company s knowledge and experience with the type of work, the type of facility, etc. When requesting services from one of the vendors use RFP DL. The selected vendor may perform the work through subcontractors approved by the University, provided the selected vendor shall be responsible for the performance of any of its subcontractors. Vendor services include 24x7 emergency services. See page 7 for the emergency contact information for each vendor. 1

4 One Hundred Hour Job Simulation November 2018 (Based on 1 st year contract labor rates) Check the vendor s detailed labor rate page for more information about current and future year labor rates. The information below provides a quick reference to compare vendor costs per trade based on first year loaded labor rates for a one hundred hour job simulation. The one hundred hours is based on eighty five hours of journeyman time and 15 hours of apprentice time. 100 Hour Job Simulation (85 Hours Journeyman/15 Hours Apprentice) Based on First Year Loaded Labor Rates NASEFF Egan Northland MMC Pipefitter total cost: $8, $9, $10, $11, Apprentice Pipefitter total cost: $1, $1, $1, $1, Plumber total cost: $8, $9, $10, $11, Apprentice Plumber total cost: $1, $1, $1, $1, Sheet Metal Worker total cost: $8, $9, $10, $11, Apprentice Sheet Metal total cost: $1, $1, $1, $1, Hour total cost: $28, $31, $36, $40,

5 Purchase Order Overview The requester s purchase order will allow the University to purchase goods and services with a total value of $49,999 (up to $250,000 for U Construction projects) and will not be subject to University polices which require an open and competitive bid process or exception to the competitive process, such as sole or single source suppliers because those requirements have been covered as part of the RFP. Prior approval from your supervisor is required for purchase orders over $49,999. Purchasing Services and, if necessary, Office of General Counsel will collaborate with requestors and provide guidance to ensure the University s needs are met. Egan, Nasseff, MMC and Northland will perform the work based on their contract labor rates that shall include all costs necessary to complete the work in accordance with the Contract Documents, physical inspection, defined scope of work, drawings, etc., including their overhead and profit. No trip charges, fuel surcharges, mileage, parking fees, or other miscellaneous charges will be allowed for any services or related activities under this contract. Established purchasing approval levels apply to all purchase orders. When requesting services from one of the vendors use RFP DL. 3

6 Purchase Order Administration Purchase order administration includes: processing the purchase order, confirming services are performed or receiving, inspecting and accepting goods and paying the invoice or being deeply involved in the development of a statement of work (SOW), implementation and closeout of a project. Established purchasing approval levels apply to all purchase orders. When requesting services from one of the vendors use RFP DL. Typical activities associated with purchase order administration include the following: Have a SOW that explains all the tasks and milestones that must be reached within the period identified by both the supplier and the University department. Depending on the SOW getting more than one proposal would be a good idea. Become familiar with the Contract Terms and Conditions. Contact the Purchasing Category Manager if you have any questions about any of the contract Terms and Conditions. Create a checklist of all aspects of the contract to monitor, based on the contract itself and the SOW. Maintain this checklist throughout the contracting term. Conduct regular progress reviews with the supplier and publish meeting minutes. Document purchase order changes and discuss them with your Purchasing Category Manager. Review and accept or reject invoices and close out the project with the vendor and per established project closeout processes. 4

7 Project Scope of Work Mechanical and Electrical Contract Services Project Name: Requestors Name: RFP # / Project #: DL / Date Name Firm/Dept. Phone Fax Project Items: Item Description 1 Define Scope of Work: 2 Schedule/General Timeline 3 Budget Estimate: 4 Equipment: Determine any specific equipment requirements (UL listed?) 5 Technology: Building Controls, Security System, Networking Requirements 6 Building/Code Deficiencies/Occupancy Change/ Space Requirements: 7 Hazardous Materials: 8 Milestones/Other Items: 9 Add any additional attachments

8 Company Contact Information Egan Emergency Service Phone Number: Account Manager: Jeff Johnson - Direct: Cell: Mechanical Labor Manager: Chris Ruhl - Direct Cell Electrical Labor Manager: Fred Pawelk - Direct Cell MMC Emergency Service Phone Number: Account Manager: Lee Bystrom - Direct: Foreman Pipefitter: Mark Blocher - Direct: VP/Service GM: Trevor McCulloch - Direct Cell: Nasseff Mechanical Contractors Emergency Service Phone Number: VP: Steve Treptow - Direct: Service Manager: Mark Pieper - Direct: Sheila Wills - Direct Northland Emergency Service Phone Number: BDS/Account Manager: Michael Miller - Direct Cell: Service Manager: Paul Perkins - Direct: Cell: President: Mike Tieva - Direct: Cell:

9 Egan Company Account Manager: Jeff Johnson - Direct: Cell: Mechanical Labor Manager: Chris Ruhl - Direct Cell Electrical Labor Manager: Fred Pawelk - Direct Cell The proposed prices shall include all costs to provide these services to the University of Minnesota Twin Cities campus. A. Hourly labor rate: The prevailing wage rate including FICA tax, unemployment tax, and any other taxes contractor must pay to provide the labor listed. B. Markup percentage: The markup for overhead, profit, service vehicle, parking, insurance and any other costs of doing business. Year One Nov Oct 2019 Year Two Nov Oct 2020 Year Three Nov Oct 2021 Year Four Nov Oct 2022 Year Five Nov Oct 2023 Emergency/ after-hours* Respondent Comments Markup for Overhead percentage %: 9.50% 9.50% 9.50% 9.50% 9.50% Emergency After Hours Rate Is For Year 1 Material mark up percentage % 8.00% 8.00% 8.00% 8.00% 8.00% Equipment Rentals At 8% $/Hr. $/Hr. $/Hr. $/Hr. $/Hr. $/Hr. Years 2, 3, 4 & 5 Are Projections Contracts To Be Negotiated Site Foreman hourly labor rate: See Individual Foreman Rates Below Pipefitter hourly labor rate: $ $ $ $ $ $ Weekday Straight Time Hours Apprentice Pipefitter hourly labor rate: $ $ $ $ $ $ Weekday Straight Time Hours Plumber hourly labor rate: $ $ $ $ $ $ Weekday Straight Time Hours Apprentice Plumber hourly labor rate: $ $ $ $ $ $ Weekday Straight Time Hours Sheet Metal Worker hourly labor rate: $ $ $ $ $ $ Weekday Straight Time Hours Apprentice Sheet Metal Worker hourly labor rate: $ $ $ $ $ $ Weekday Straight Time Hours * Emergency and after-hours service response is required twenty-four (24) hours per day, seven (7) days per week. Four hour on site response to determine staffing needs, personnel and appropriate equipment on site. Additional Rates*** Milwright hourly labor rate: $ $ $ $ $ $ Weekday Straight Time Hours Apprentice Milwright hourly labor rate: $ $ $ $ $ $ Weekday Straight Time Hours Electrician hourly labor rate: $ $ $ $ $ $ Weekday Straight Time Hours Apprentice Electrician hourly labor rate: $ $ $ $ $ $ Weekday Straight Time Hours Other hourly labor rate: Pipefitter Foreman $ $ $ $ $ $ Includes Company Vehicle Other hourly labor rate: Electrical Foreman $ $ $ $ $ $ Includes Company Vehicle Other hourly labor rate: Sheetmetal Foreman $ $ $ $ $ $ Includes Company Vehicle Other hourly labor rate: Plumber Foreman $ $ $ $ $ $ Includes Company Vehicle Other hourly labor rate: Millwright Foreman $ $ $ $ $ $ Includes Company Vehicle Other hourly labor rate: Project Manager $ $ $ $ $ $ Other hourly labor rate: HVAC Technician $ $ $ $ $ $ Includes Service Van With Special tools Other hourly labor rate: Building Automation Technician $ $ $ $ $ $ Includes Service Van With Special tools Other hourly labor rate: Fire Control Technician $ $ $ $ $ $ Includes Service Van With Special tools Other hourly labor rate: Balancing Technician $ $ $ $ $ $ Includes Service Van With Special tools Other hourly labor rate: Security Systems Technician $ $ $ $ $ $ Includes Service Van With Special tools Other hourly labor rate: Pipe Fabrication Shop $ $ $ $ $ $ Other hourly labor rate: Sheetmetal Fabrication shop $ $ $ $ $ $ Other hourly labor rate: Egan Delivery Truck $ $ $ $ $ $ Includes Driver 7

10 MMC Account Manager: Lee Bystrom - Direct: Foreman Pipefitter: Mark Blocher - Direct: VP/Service GM: Trevor McCulloch - Direct Cell: The proposed prices shall include all costs to provide these services to the University of Minnesota Twin Cities campus. A. Hourly labor rate: The prevailing wage rate including FICA tax, unemployment tax, and any other taxes contractor must pay to provide the labor listed. B. Markup percentage: The markup for overhead, profit, service vehicle, parking, insurance and any other costs of doing business. Year One Nov Oct 2019 Year Two Nov Oct 2020 Year Three Nov Oct 2021 Year Four Nov Oct 2022 Year Five Nov Oct 2023 Emergency/ after-hours* Respondent Comments Markup for Overhead percentage %: 15.00% 15.00% 15.00% 15.00% 15.00% 10.00% Material markup percentage % 29.00% 29.00% 29.00% 29.00% 29.00% 30.00% $/Hr. $/Hr. $/Hr. $/Hr. $/Hr. $/Hr. Site Foreman hourly labor rate: $ $ $ $ $ $ Emergency is double time which is after the overtime time Pipefitter hourly labor rate: $ $ $ $ $ $ Emergency is double time which is after the overtime time Apprentice Pipefitter hourly labor rate: $ $ $ $ $ $ Emergency is double time which is after the overtime time Plumber hourly labor rate: $ $ $ $ $ $ Emergency is double time which is after the overtime time Apprentice Plumber hourly labor rate: $ $ $ $ $ $ We don t have apprentice plumbers Sheet Metal Worker hourly labor rate: $ $ $ $ $ $ Emergency is double time which is after the overtime time Apprentice Sheet Metal Worker hourly labor rate: $ $ $ $ $ $ Emergency is double time which is after the overtime time * Emergency and after-hours service response is required twenty-four (24) hours per day, seven (7) days per week. Four hour on site response to determine staffing needs, personnel and appropriate equipment on site. 8

11 Nasseff Mechanical Contractors VP: Steve Treptow - Direct: Service Manager: Mark Pieper - Direct: Sheila Wills - Direct The proposed prices shall include all costs to provide these services to the University of Minnesota Twin Cities campus. A. Hourly labor rate: The prevailing wage rate including FICA tax, unemployment tax, and any other taxes contractor must pay to provide the labor listed. B. Markup percentage: The markup for overhead, profit, service vehicle, parking, insurance and any other costs of doing business. Year One Nov Oct 2019 Year Two Nov Oct 2020 Year Three Nov Oct 2021 Year Four Nov Oct 2022 Year Five Nov Oct 2023 Emergency/ after-hours* Respondent Comments Markup for Overhead percentage %: 18.00% 18.00% 18.00% 18.00% 18.00% 18.00% Material mark up percentage % 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% $/Hr. $/Hr. $/Hr. $/Hr. $/Hr. $/Hr. Site Foreman hourly labor rate: $ $ Contract is negotiated in April 2019 Pipefitter hourly labor rate: $ $ Contract is negotiated in April 2019 Apprentice Pipefitter hourly labor rate: $ $ th Year Apprentice Plumber hourly labor rate: $ $ $ $ Contract expires 2020 Apprentice Plumber hourly labor rate: $ $ $ $ th Year Apprentice Sheet Metal Worker hourly labor rate: $ $ $ $ Apprentice Sheet Metal Worker hourly labor rate: $ $ $ $ Level 8 Apprentice * Emergency and after-hours service response is required twenty-four (24) hours per day, seven (7) days per week. Four hour on site response to determine staffing needs, personnel and appropriate equipment on site. 9

12 Northland BDS/Account Manager: Michael Miller - Direct Cell: Service Manager: Paul Perkins - Direct: Cell: President: Mike Tieva - Direct: Cell: The proposed prices shall include all costs to provide these services to the University of Minnesota Twin Cities campus. A. Hourly labor rate: The prevailing wage rate including FICA tax, unemployment tax, and any other taxes contractor must pay to provide the labor listed. B. Markup percentage: The markup for overhead, profit, service vehicle, parking, insurance and any other costs of doing business. Year One Nov Oct 2019 Year Two Nov Oct 2020 Year Three Nov Oct 2021 Year Four Nov Oct 2022 Year Five Nov Oct 2023 Emergency/ after-hours* Markup for Overhead percentage %: 35.00% 35.00% 35.00% 35.00% 35.00% 35.00% Material mark up percentage % 25.00% 25.00% 25.00% 25.00% 25.00% 25.00% $/Hr. $/Hr. $/Hr. $/Hr. $/Hr. $/Hr. Site Foreman hourly labor rate: $ $ $ $ $ $ Pipefitter hourly labor rate: $ $ $ $ $ $ Apprentice Pipefitter hourly labor rate: $ $ $ $ $ $ Plumber hourly labor rate: $ $ $ $ $ $ Apprentice Plumber hourly labor rate: $ $ $ $ $ $ Sheet Metal Worker hourly labor rate: $ $ $ $ $ $ Apprentice Sheet Metal Worker hourly labor rate: $ $ $ $ $ $ Respondent Comments * Emergency and after-hours service response is required twenty-four (24) hours per day, seven (7) days per week. Four hour on site response to determine staffing needs, personnel and appropriate equipment on site. 10

13 Supplier Service and Subcontractor Information Sheet HVAC Expertise MMC Egan NASSEFF Northland Hot water systems Yes Yes Yes Yes Chiller systems and cooling towers Yes Yes Yes Yes Boiler system Yes Yes Yes Yes Indoor air quality Yes Yes Yes Yes Computer room cooling systems Yes Yes Yes Yes Humidification/dehumidification Yes Yes Yes Yes NEBB certified air balancing Yes Yes Yes Yes Rooftop unit repair and replacement Yes Yes Yes Yes Air handlers Yes Yes Yes Yes Pumps and pump alignment Yes Yes Yes Yes Heat pump systems Yes Yes Yes Yes Pneumatic and digital controls Yes Yes Yes Yes Plumbing and Piping Expertise MMC Egan NASSEFF Northland Backflow certification, testing, and repairs (RPZ) Yes Yes Yes Yes Process piping/medical gas systems Yes Yes Yes Yes Drain systems Yes Yes Yes Yes Steam and condensate Yes Yes Yes Yes Domestic hot water systems Yes Yes Yes Yes Fire Sprinkler systems Subcontractor Subcontractor Yes N/A Fixture replacements/additions Yes Yes Yes Yes 11

14 November 2018 Electrical Expertise MMC Egan NASSEFF Northland Motor Control Centers N/A Yes Subcontractor Subcontractor VFDs Yes Yes Subcontractor Yes Distribution Panels Yes Yes Subcontractor Subcontractor Lighting Yes Yes Subcontractor Subcontractor Troubleshooting Yes Yes Subcontractor Yes Basic Wiring Yes Yes Subcontractor Yes Fire Alarm Systems Subcontractor Yes Subcontractor Subcontractor UPS Service Yes Yes Subcontractor Subcontractor 12