e-procurment in Latvia

Transcription

1 e-procurment in Latvia Oļegs Fiļipovičs SRDA, Electronic procurement department

2 eprocurement history in Latvia 2000 launched the first version of e-notification system (static HTML); 2002 dynamic e-notification system with search engine ( Cabinet of Ministers accepted conception on Usage of IT in the public procurement system ; 2004 State treasury developed epayment IS ekase (later Cabinet of Ministers accepted conception On advanced electronic signature carrier selection and e-signature usage in Latvia 2005 launched the first version of e-catalogues ( Cabinet of Ministers accepted eid card conception 2010 launched the second version of e-catalogues ( e-catalogues usage becomes mandatory for state institutions 2012 eid card usage 2012 EPS awarded as best egovernment system ("Platīna pele 2012") 2014 e-certificate module integrated into EPS 2015 launched the third version of e-catalogues ( e-tender and e-auction module integrated into EPS 2

3 How does it look now Common components and e-catalogs in the joint previous version of the system Separately established EPS platform, which accommodates a variety of subsystems Separately shown independently working subsystem modules 3

4 EPS e-catalogues framework based e-ordering subsystem 4

5 Full cycle of how e-catalogues works Ordering of the goods Economical operator Open tender Purchase possibility check Adding goods to e- catalogues Choice of goods Lowest price goods displaying in catalog Registration in EPS Contracting authority Delivery of goods 5

6 Open framework agreements legal basis for e-catalogues Many suppliers whom the contract was awarded through open procurement procedure (which is organized by the central procurement body) The possibility for predefined types of buyers to join the system while the agreement is valid. Fixed minimal technical requirements Fixed maximal prices The possibility to reduce prices in order to make them more competitive while reopening of competitions 6

7 The navigation is as easy as usage of the internet shops 7

8 No cats in the bag 8

9 Some e-catalogue statistics Datoru Computers un servertehnika and servertechnics (31%) 8% 6% 5% 1% 0% 1% 4% 3% 31% Standarta Standard progr. software un atbalsts (27%) Medikamenti, Medicines medicīn. preces (14%) Biroja Officetehnika technics (8%) Drukas Toners iekārtu and inc. piederumi cartridges(6%) Biroja Stationery papīrs goods un kancelejas including preces paper (5%) Saimniecības Household goods preces (4%) 14% Biroja Office mēbeles furniture(3%) 27% Pārtikas Groceries preces (1%) Reprezentācijas Representation preces goods (~0%) Apdrošināšanas Insurance services pakalpojumi (1%) 9

10 The main benefits of e-catalogues Ensuring of the fair competition while reopening the competition in e- catalogues Better prices for small purchases due to high turnover in the system SME friendly many independent subject matter lots, many delivery regions, user friendly interface, many specifications Reduction of bureaucracy and the risk of corruption Saving of time and resources needed for organization of procurement procedure Reduction of the administrative burden through centralized procurement process made by highly qualified experts Increasing of transparency Reduction of the amount of maverick buying without agreements 1 0

11 EPS e-tenders 11

12 e-tenders subsystem comparison with other systems Purchasing brief announcement and Search Engine EPS PMB TED Full announcement text X X Documentation of procurement Questions and answers X* Amendments in documentation Full announcement about amendments X X Purchasing forms for e-submission in tenders Proposal opening X! Financial offer automatic publication X! X! X X X! X! obligatory stage X* - optional stage 12

13 e-certificate verification (currently only for residents) Evaluation of the offers X* The sommission's questions and answers X* Fixes of the arithmetic errors X* storage of commission protocols X! Sending letters of the results X* Short notice of results X! EPS PMB TED Full notice of results X X Contract publication X* X X! obligatory stage X* - optional stage 13

14 e-tenders subsystem benefits over other similar systems Automatic self checking proposal forms for tenderers Procurement templates Automatic generation of commission meeting protocol (minutes) Subject matter division into lots Automatic evaluation Self-learning video site, interactive buildin help self-registration for economic operators e-voting 14

15 EPS e-certificates exclusion criteria verification subsystem 15

16 How does it work? Request preparation and sending Identification of grounds for request, law and procurement procedure identification, needed e-certificates automatic detection Verification of data requestors If person is alive and if personal data is correct Identification of related persons identification of decision takers and members of the board of verified persons and verification in the Citizen register (for legal person only) e-certificates preparation data collection, PDF preparation, e-certificate numbers and QR codes allocation, provisional desition suggestions Notification to requestor by and system message 16

17 Registers involved State revenue service database for taxes 119 Municipalities database for taxes on real estate Citizen register to validate natural person Commerce register to validate legal person and its insolvency, bankruptcy, liquidation data Punishment register for different data from many institutions (Police, Court, State Labor Inspectorate, Competition Council ect.) about administrative or criminal records regarding exclusion criteria concerned 17

18 Why e-certificates? Private person isn t a postman for public institution If the information which is necessary for taking an administrative decision governing public legal relationship with a private individual is at the disposal of another institution, the institution shall obtain it itself, without requesting it from the private individual (State Administration Structure Law, section 10. Principles of State Administration, part (8)) Fast Cheap Good (with EPS you don t need to pick just two) Great resources saving (less paper spent, less human work added), great time saving (less time spent on final document as system can provide instant information) information credibility (less human factor involved - less mistake possibility) 18

19 ESPD experience few procurements with ESPD mentioned ESPD paper usage only some problems with eespd services o unstable service o limits for amount of records o difficalties with TED number usage o no trusted data markers 19

20 Future plans Automated ESPD data fields filling from trusted sources (state and municipal registers) connection to eespd services connection to e-certis open data (data array publications)? crosborder proposals? 20

21 Thank you for your attention! Questions? EIS Internet address: Contact information: - eis@vraa.gov.lv phone (+371) mobile phone (+371)