GRADUA PROJECT EVALUATION AND QUALITY MANAGEMENT PLAN. No. Ref EPP AL-EPPKA2-CBHE-SP. Project Coordinator

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1 GRADUA PROJECT No. Ref EPP AL-EPPKA2-CBHE-SP EVALUATION AND QUALITY MANAGEMENT PLAN Project Coordinator

2 Project Management A good management is achieved by: Technical, financial and administrative co-ordination The supervision of various activities within the project The need of professional and flexible management structure Transparent decision-making processes Clear and pragmatic decision-making and communication pathways Prompt reporting mechanisms

3 The purpose of evaluation and quality plan To ensure proper governance and project quality To define: 1) Project s quality policies 2) Procedures 3) Criteria of application 4) Areas of application 5) Roles and responsibilities

4 Overview: There will be formed Technical Board (TB) (one representative from each partner). Responsibilities of Technical Board: To oversee project evaluations and quality assessments To work closely with the lead partner in order to ensure proper governance and project quality The quality of project activities and project reporting The quality of language translations of specific intellectual outputs Contributing to quality promotion at an international level Will discuss during each meeting planned, with all partners

5 The external assessor: Will conduct quality assessment throughout the lifetime of the project Will be encouraged to engage with the online Community of Practice as part of this process. Will provide quality briefings to the lead partner and reports with recommendations for any quality enhancements.

6 PROJECT MANAGEMENT STRUCTURE EACEA PROJECT OFFICER Project Project coordination steering committee and Dissemination Exploitation and Exploitation PROJECT COORDINATOR Partner project Managers Quality Financial Manager WP.1 WP.3 TECHNICAL AND WORKING GROUPS WP.7 WP.9 WP.2 WP.5 WP.4 WP.6 WP.8

7 Indicators of Progress as by project proposal Trainings delivered to Albanian universities' IT staff Use of statistical data for the monitoring of internal efficiency of Albanian partner universities 2 trainings delivered to Albanian universities' researchers 1 training delivered to Albanian universities' secretariat staff 1 seminar delivered to Albanian universities' career offices 1 focus group delivered to Albanian students and companies of the demand/supply of labour web platform Inclusion of 9 Albanian partner universities into the demand/supply of labour web platform Migration of the web platform to the Albanian consortium to be created 1 workshop delivered to Albanian students 1 workshop delivered to Albanian universities' career offices

8 WP1: TAXONOMY OF THE HIGHER EDUCATION AND LABOUR MARKET SYSTEM FOR PLATFORM DEVELOPMENT Outputs Indicators Report on the Albanian higher education system and labor market, including privacy issues analysis Report delivered to partners; Albanian geographical and educational decoding tables 9 decoding tables (1 per Albanian university) compiled Map of the educational supply of the Albanian partner universities. Map of the educational supply identified

9 Deliverable date/project proposal WP1...detailed Progress Date Remarks/ Change accourred with respect to GANTT 1.1 Data sistematization RELEASED Draft version 29 February 2018 Data Collection and Planning- Study on Privacy Law Data collection and Planning-GEO Decoding Tables; the development of decoding tables started at the end of 2017 ; the Alma Laurea send the templates to the coordinator who shared and discuss with the Albanian Universities 1.2 Educational supply mapping RELEASED First version of GEO and EDU tables 16/01/2018 Data collection and Planning- Educational supply (EDU) Decoding Tables; the development of decoding tables started at the end of 2017 ; the Alma Laurea send the templates to the coordinator who shared and discuss with the Albanian Universities. The Albanian Universities created the decoding tables which were defined following the correction suggested by Alma Laurea IT staff in charge with the development of the platform

10 WP2: ONLINE PLATFORM FOR GRADUATES TRACKING AND EMPLOYABILITY Outputs Indicators Demand/supply of labor web platform of the 1 st module of the web platform at month 11 and the 2nd module of web platform month 17 Students and firms database inception 20% of enrolled Albanian students registered at month 18 and 35% of enrolled Albanian students registered at month 36. At least 5 firms registered month 27 and 10 firms registered month 36. Web platform tuning Web platform functionalities improved

11 Deliverable date/proj ect proposal WP2...detailed Progress Date Remarks/ change accourred with respect to GANTT 2.1 Graduates platform tools setup (development - step 1) 2.2 Database population 2.3 Companies platform tools setup (development - step 2) 2.4 Platform tuning On going.. on going on going After the development of the platform. After the development of the platform. After the development of the platform. Alma Laurea IT Staff started the development process of the GRADUA platform development, bases on decoding tables released

12 WP.3: KNOWLEDGE TRANSFER AND COMPETENCE PROVISION: SHORT INTENSIVE TRAININGS Outputs 2 research training on graduates' profile survey methodology Indicators 18 staff trained (2 per Albanian university) on graduates' profile survey 1 secretariat staff training on dissemination strategies. 18 staff trained on dissemination strategies 1 IT staff training on web platform use. 18 staff trained on web platform use; 1 IT staff training on web platform migration and maintenance 1 research training on labor market analysis 1 research training on graduates' profile survey methodology and design of graduates' employment condition 18 staff trained on web platform migration/ maintenance; 27 staff trained on labour market analysis (3 per Albanian university) 27 staff trained on graduates' profile survey methodology (3 per Albanian university)

13 Deliverable WP3...detailed date/project proposal Progress Date Remarks/ change accourred with respect to GANTT 3.1 Research training on survey methodology Secretariat staff training IT staff training for platform use IT sustainability training for platform migration and maintenance ST PRE-TRAINING RELEASED 1ST PRE-TRAINING RELEASED 1ST PRE-TRAINING RELEASED MAY 2018 MAY 2018 MAY 2018 After the development of the platform. 1st Pre-training regarding the survey methodology (based on Alma Laurea best practice) took place during the meeting held in Bologna, May st Pre-training regarding the technical aspects of the platform took place during the meeting held in Bologna, May st Pre-training regarding the technical aspects of the platform took place during the meeting held in Bologna, May Training on labour market analysis After the development of the platform.

14 WP.4: CREATING SUSTAINABLE UNIVERSITY ENTERPRISE COOPERATION THROUGH CAPACITY BUILDING DYNAMICS Outputs Compendium of best practices on traineeship development and recommendation report on traineeship program Indicators 1 compendium and reccomendation report delivered. 1 career offices seminar on traineeship development. Seminar assessing questionnaire 18 staff involved (2 per Albanian university) in the seminar. Assessing questionnaire delivered to attendees. Report on seminar assessment Seminar assessment report delivered to partners. 1 studens and firms focus group on current traineeships. Focus group assessing questionnaires. 80 students and 10 firms involved in the focus group. Assessment questionnaire delivered to attendees

15 WP.4...detailed Deliverable 4.1 Seminar on professional traineeship development date/project proposal Progress Date Activity planned after the development of the platform Remarks/ change accourred with respect to GANTT 4.2 Assess students and companies experience in training programs Activity planned after the development of the platform

16 WP.5: ALBANIAN GRADUATES PROFILE SURVEY Outputs Questionnaire on graduates' profile and survey on graduates' profile. Deliverable 5.1 On line questionnaire definition date/project proposal 5.2 Data cleaning and analysis WP5...detailed Progress RELEASED May 2018 Indicators 1 survey report Date Remarks/ change accourred with respect to GANTT After the development of the platform. Definition of the questionnaire started at the end of 2017; Alma Laurea and the coordinator had different bilateral meetings to define the questionnaire adapted to the Albanian context (January 2018 and April 2018); the questionnaire was shared among the Albanian Partners and was discussed in its final version during the meeting held in Bologna, May Survey preparation After the development of the platform.

17 WP.6: CAREER OFFICE ENHANCEMENT AND GUIDANCE TOOLS DEVELOPMENT Outputs Indicators Analysis of current Albanian career offices capacity needs and recommendation report on career office enhancement. 1 study on capacity needs conducted and 1 reccomendation report delivered 1 workshop on career office enhancement 18 staff (2 per each Albanian university) involved in the workshop Compendium of EU career offices best practices on placement 1 compendium of career offices best practices delivered to partners; 1 workshop on students career guidance 80 students involved in the workshop Compendium of EU career office best practices on students soft skill improvement 1 compendium of best practices delivered to partners;

18 WP.6...detailed Deliverable date/project proposal Progress Date Remarks/ change accourred with respect to GANTT 6.1 Competence provision for Career office enhancement Development of student employability skills After the development of the platform After the development of the platform

19 WP.7: DISSEMINATION Outputs Indicators Project website Number of contents uploaded on the website, number of users registered Dissemination plan & dissemination materials 1 dissemination plan delivered to partners. 7 dissemination conferences Number of conferences attendees 18 local dissemination seminar addressed to students and local firms (2 per each Albanian partner university). Number of local seminar attendees

20 Deliverable date/project proposal WP.7...detailed Progress Date Remarks/ change accourred with respect to GANTT 7.1. Project website development RELEASED JULY Dissemination plan and material 7.3. Dissemination events RELEASED MAY Delay due to the late payment of the Grant. The first draft dissemination plan was presented to the GRADUA partners during the meeting held in Bologna, May 2018; the dissemination plan will be improved step by step, in an on going process with the help and support of entire Gradua partnership News publication: /06/06/gradua-project First dissemination event is planned to take place in Tirana on July 2018

21 WP.8: SUSTAINABILITY Outputs Indicators User guides on platform use (targeted to staff, students and firms); 3 user guides delivered Sustainability plan issued from the long-term sustainability analysis 1 sustainability plan defined and delivered to partners GRADUA system centralization in Albania. Web platform hosted in Albania

22 WP.8...detailed Deliverable date/project proposal Progress Date Remarks/ change accourred with respect to GANTT 8.1 Platform tutorial for stakeholders 8.2 Long-term sustainability analysis 8.3 System centralization in Albania RELEASED JULY On going On going Delay due to the late payment of the Grant. Starting discussion with representatives of Higher Education Ministry for future collaboration with different Higher Education Institution in the Western Balkan Region Starting discussion with representatives of Higher Education Ministry regarding the centralization of the platform (after the set up process, the platform developed by Alma Laurea will be transferred in Albania-, the location will be decided by partners and by Ministry of Higher Education - 1st discussion Alma Laurea with Ministry representative: January 2018; 2nd discussion Alma Laurea with Ministry representative: April 2018

23 WP.9: MANAGEMENT AND QUALITY CONTROL Outputs Indicators Partnership Agreements to be signed and sent to EACEA Acknowledge receipt of the PAs by EACEA. 7 steering committee meetings n of SC attendees Monitoring reports 3 reports of monitoring shared by partners 1 mid-term and 1 final report Mid-term and final report acknowledge receipt by EACEA Sent to EACEA (April 2019) Sent to EACEA (end of the Project, October 2020)

24 Deliverable date/project proposal WP.9...detailed Progress Date Remarks/ change accourred with respect to GANTT 9.1 Management framework definition and board meetings On going See the Annex of the Bologna meeting held in May 2018 (definition of Steering committee, technical board and working groups) -1st steering committee during Bologna meeting" RELEASED on May nd steering committee during meeting in Tirana, July rd steering committee during meeting in Tirana, November th steering committee during meeting in Bologna, July or September th steering committee during meeting in UMT Tirana, October th steering committee during meeting in UET Tirana, month 30? March th steering committee during meeting in MESY Tirana, September final conference

25 Deliverable date/project proposal WP.9...detailed Progress Date Remarks/ change accourred with respect to GANTT 9.2 Quality control On going Quality control plan released June 2018 and shared with partners: to be updated during the entire implementation phase of the Project; Quality control planned meetings: 1st meeting in AUT meeting 2nd planned during the meeting in Barcelona, March 2019, before intermediate report; 3rd planned during the meeting at EUT (Month 29-30) The assessment of the quality is in any case an ongoing activity; each deliverable is assessed by the Technical Board (each project coordinator at local level - contact person)

26 Quality of promotional materials Communication and dissemination activities of the project will adhere to the Dissemination and Exploitation Plan of the project. All promotional materials will reflect the visual identity of the project and the Erasmus+ Programme. The project coordinator (AUT) is responsible for coordination activities related to dissemination plan while PUT is leader of Work Packages. The draft versions of materials will be sent to all partners for comments and suggestions, before printing, publishing and distribution. The materials will be disseminated by all project partners at events which are relevant to reach the project s target group.

27 Quality of websites and other electronic tools The project envisages setting up the public web-site and GRADUA platform as intranet tool for project management. Facebook & Instagram pages either in the form of the fan pages or the group, will be established, in order to ensure project s visibility in the social media sphere. All representation tools will be continuously updated by the partners and are intended to effectively communicate the results of the project. PUT will be responsible for setting up, maintaining the Gradua web-site with all information and materials received from project partners and will perform analogous activities on the Facebook. All partners are asked to promote Gradua project on their websites and other electronic tools (such as: Facebook, Twitter and LinkedIn profiles/groups, newsletters, etc.) by providing short description of the project, logo and link to Gradua website.

28 Conclusions Cooperation among partners has been sufficient, and all the partners seem to be committed as regards their own tasks. The project has been recognized to have great importance for the modernization of universities and improvement of their services. Disseminating and communicating activities must be maintained over the years to achieve sustainability after the life-cycle of the project. It is necessary to establish and strengthen the link between universities and business community with real cooperative activities that build up skills and enhance employment opportunities for graduates

29 Conclusions from the coordinator The partnership agreements were signed and grant amounts will be transferred to each partner. The activities planned in the first period of the Projects have been carried out: background paper decoding tables, both GEO and supply educational programmes for each University drafting the dissemination plan participation in the first pre- training activities questionnaire definition and technical architecture of the future platform.