August 5, 2015 Brandon Hennington, Director Kate Haenchen, Unit Manager Operations Division Planning & Administration Texas Tech University

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1 August 5, 2015 Brandon Hennington, Director Kate Haenchen, Unit Manager Operations Division Planning & Administration Texas Tech University 1 Participation and technology increase productivity End-user collaboration provides insight and buy-in The data becomes a product when the relationships are aligned Institutional goals, at varying levels, can be pursued using data 2 1

2 Texas Tech University Lubbock, TX 3 4 2

3 Forecasted or projected need New building back-fill Department & college growth Increased enrollment Increased research Emergencies and temporary solutions Projects with short deadlines 5 Balance needs between departments Objective decision making What is the overall institutional impact?? 6 3

4 Allows for the global perspective Department Building Room Objective decision making Capturing unique details Realign Reconstruct Rebalance 7 Baseline space needs balanced with campus-wide needs Teaching Space Research Space Office Space Allows for unique space requirements to be addressed much earlier in the project schedule 8 4

5 9 University Committees Space Allocation Committee Analysis Facilities Allocation Council Operating Policies Room Number Teaching Space Systems Accounting Budget Key Management System Facilities Inventory Maintenance Implement Learning Outcome: 1, 2, 3,

6 Decision Support System for the University Committees 11 Learning Outcome:

7 These relationships connect the FI to the outside environment Then, these relationships become connection points for metrics, space model drivers, and fidelity RELATIONSHIPS ARE KEY 13 CURRENT EFFICIENCY SPACE DEMAND/NEED BENCHMARKING IS A PRODUCT OF EXISITNG USAGE AND DEMAND 14 7

8 RELATIONSHIPS ARE KEY 15 BUILDING DATA IS A SUMMATION OF DATA POINTS 16 8

9 Room Metric Data Campus Metric Dashboards Historical Metrics and Trends These products communicate the compiled data to stakeholders, clients and sister-organizations at TTU 17 TTU Internal Space Model Learning Outcome: 1,

10 ADMINISTRATION 3 RD BEFORE ABATEMENT, ADA UPGRADES, DISPERSED OCCUPANTS ADMINISTRATION 3 RD AFTER CONSOLIDATED 2 DEPARTMENTS Relocated All Depts. Abatement Life Safety Upgrades Minor Construction Interior Finish Upgrade Relocated: Graduate School VP Research Increased occupancy efficiency ratio Technology implemented for this project 19 XCEL ENERGY BUILDING (BEFORE) TTU DOWNTOWN CENTER (AFTER) This building was donated Formerly a retail building Needed life safety and interior finish upgrades Renovated and occupied in approx. 6 months Building was programmed with limited user and facilities information 20 10

11 CENTRAL WAREHOUSE (BEFORE) 15,500 SF CENTRAL WAREHOUSE (AFTER) APPROX 1/3 USED FOR OFFICE SPACE 3,500 SF Suite 1,700 SF Suite Shared Conference Incubator Space for new standards and technology 21 Having a data-driven space model allows for: Minimal Inputs (Known Variables) Multiple Outcomes Selections without existing data Provides Quick and Detailed options 22 11

12 Provided Values Calculated Drivers Modeled ASF Phase Enrollment FTSE FTE Faculty FTE Staff Teaching Office Support Total ,350 8,738 2,528 30, ,025 13,558 3,832 46, , ,700 18,722 5,168 62,590 Key Terms: FTSE Full-Time Student Equivalent FTE Faculty Full-Time Equivalent for Faculty members FTE Staff Full-Time Equivalent for Staff members 23 Modeled Classrooms and Class Labs (110) Classroom (210) Class Lab Category FTSE (Avg) Rooms (Avg) ASF (Avg) Rooms (Avg) ASF (Avg) Comparable FTSE 1, , ,719 TTU All (FTSE) , ,359 TTU Top 25% (FTSE) , ,473 TTU Top 50% (FTSE) , ,207 *Based off of Historical Utilization of Scheduled Spaces Program of Requirements Adjustments Adjust for High/Low Lab Demand Adjust for Distance Education/Remote Faculty 24 12

13 Building Type Office GSF 29,357 ASF 17,614 Option 1 Secondary Organization Organization Modeled ASF (Max) Available ASF Economic Development Economic Development 3,981 13,633 Information Technology Technology Support 4,891 8,742 Information Technology Application Development and Support 2,890 5,853 Information Technology High Performance Computing 1,366 4,486 Information Technology High Performance Computing Center 428 4,059 Provost and SVP Academic Office of Planning and Assessment 999 3,060 Provost and SVP Academic TTU Ethics Center 890 2,170 Provost and SVP Academic Undergraduate Education 644 1,526 Totals 16,089 Option 1 Office Space Analysis 16,000 14,000 12,000 10,000 8,000 6,000 4,000 2,000 0 Economic Development Technology Support Application Development and Support High Performance Computing High Performance Computing Center Office of Planning and Assessment TTU Ethics Center Undergraduate Education Modeled ASF (Max) Available ASF 25 Building Type Office GSF 29,357 ASF 17,614 Option 2 Secondary Organization Organization Modeled ASF (Max) Available ASF Economic Development Economic Development 3,981 13,633 Procurement Services Purchasing 2,460 11,173 Procurement Services Payment and Travel Services 2,285 8,888 Procurement Services Procurement Services 1,959 6,928 Procurement Services Property Surplus 381 6,548 Provost and SVP Academic Institutional Research 2,768 3,780 Provost and SVP Academic Office of Planning and Assessment 999 2,781 Research Services Research Services 3, Totals 18,067 Option 2 Office Space Analysis 16,000 14,000 12,000 10,000 8,000 6,000 4,000 2, ,000 Economic Development Purchasing Payment and Travel Services Procurement Services Property Surplus Institutional Research Office of Planning and Assessment Research Services Modeled ASF (Max) Available ASF 26 13

14 Participation and technology increase productivity Increased speed and accuracy to maintain a live, up-to-date inventory End-user collaboration provides insight and buy-in Improved data fidelity and customer service The data becomes a product when the relationships are aligned Relationships are key Institutional goals, at varying levels, can be pursued using data Allows for efficiency and tracking of metrics while pursuing goals