Order in the Court. with Paper-On-Demand. What is Paper-On-Demand? What is ImageSoft ijustice?

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1 Order in the Court

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3 Order in the Court with Paper-On-Demand The justice community includes Clerks, Courts, Prosecutors and Police agencies. These offices are rapidly moving to a digital Paper-On-Demand world, where paper is no longer the norm, but the exception. ImageSoft ijustice is a comprehensive solution that allows the justice community to share a common electronic case file and provides automated workflows to seamlessly move information through the process, ensuring collaboration, efficiency and promoting a better justice system. What is Paper-On-Demand? Fundamentally, a Paper-On-Demand environment has the following attributes: An electronic case file is used instead of a paper file Documents are captured in digital form or converted to digital form as close to the source as possible Configurable workflow is used to automate processes What is ImageSoft ijustice? ImageSoft ijustice is used by some of the most advanced courts to transform the entire justice environment. It sits at the center of the law and justice spectrum and enables these offices to automate manual processes and to share documents and data. ImageSoft ijustice does not replace existing Case Management Systems; instead it complements and integrates these vital database systems.

4 Breakthrough Technologies The Pillars of ImageSoft ijustice eprosecution TrueFiling earraignment TrueSign ebench TrueCertify Workflow Foundations Electronic Case File What sets ImageSoft ijustice apart from other justice solutions is its ability to integrate all judicial units while leveraging your existing technology investment. Gone are the information silos, voids and other impediments to justice. In their place is a unified justice system where information is shared and business rules are automated. ImageSoft ijustice includes six breakthrough technologies: Electronic Case File, Workflow Foundations, ebench, TrueFiling, TrueSign and TrueCertify.

5 Electronic Case File Being able to store, protect and manage all of the documents and metadata associated with a case in an intuitive electronic case file is a fundamental capability. ijustice includes tools for scanning paper documents, classifying and indexing documents and capturing documents from electronic sources. To be effective, the electronic case file in ijustice emulates the paper case folder in many ways, without the physical limitations. ijustice is built on a best-inclass Enterprise Content Management (ECM) system. Workflow Foundations Workflow is a key differentiator of ImageSoft ijustice and the single most significant component to a paper-on-demand environment because of the process efficiencies it creates. Workflow allows for automated routing and processing of electronic documents and data. ImageSoft ijustice contains pre-configured Workflow Foundations for all courts and case-specific processes that can be quickly tailored to the unique needs of an organization to automate repetitive tasks and standardize processes across multiple departments. ebench ijustice ebench is a touch-screen application designed specifically for judicial officers and staff using an electronic case file. It creates a better-thanpaper experience from the bench or courtroom while enabling the mobile processing of case files anytime and anywhere. TrueFiling Electronic filing allows parties to file documents with the Court Clerk electronically via the Web. TrueFiling is a standards-based e-filing solution that offloads document capture and indexing to the filer, while improving file integrity and accountability. Additionally, it provides support for the electronic subpoena and discovery process, greatly reducing the volume of paper documents handled and improving the court s internal processes through electronic workflow. TrueSign Signing documents electronically represents the last mile of court efficiency. TrueSign is an easy to use solution that creates legally compliant electronic signatures. It enables users to securely sign documents in real time as part of the workflow, improving overall throughput and transparency while eliminating the need to print the document, sign and rescan it. TrueCertify TM TrueCertify enables certified documents to be delivered and authenticated electronically. It is a robust mechanism for assuring document authenticity that is virtually impossible to circumvent or forge. TrueCertify improves service to constituents by providing real-time access to certified documents and saves time and reduces costs by eliminating the need to print and copy paper documents for certification.

6 Court The court system is a complex enterprise with documents driving many processes. While a court Case Management System (CMS) can handle information related to court docketing, scheduling and other data surrounding court cases, the issues of the physical case file and all the inherent inefficiencies related to paper remain. ImageSoft has pioneered innovative solutions for courts and judges to deliver a better-than-paper experience, including: ImageSoft ijustice Workflow, which integrates with your existing CMS, harnesses high-speed document scanning, electronic signature, document redaction and extensive workflow automation to create a fully electronic court. Lost documents or searching for a missing file are a thing of the past with electronic documents. Key benefits of using Workflow: Automate business rules and standardize court processes Improve the speed of justice by eliminating the need to physically route paper documents Eliminate duplicate data entry and document copies Improve transparency and accountability using document transaction history Eliminate document silos while facilitating sharing of resources and workload Eliminate the need to physically pull case files with auto docketing Produce management reports that measure court performance

7 ImageSoft ijustice ebench, a specialized application for judges and court staff, combines key court CMS data, electronic case file and workflow into a single interface for rapidly managing cases in the courtroom. Native to the application is an electronic signature solution designed by judges for judges called TrueSign. Key benefits of using ebench: Intuitive multi-touch interface with gesture-based commands Docket-based system that is both judge-driven and clerk-driven in the courtroom View relevant documents specific to a hearing Easy to use electronic case file with colored-coded folder tabs Securely sign documents quickly and easily Include judge s notes, permanent markups, under advisement, and much more ImageSoft ijustice earraignment supports both remote video and face-to-face arraignment. It streamlines document packet creation while providing a framework for quickly conducting the arraignment and document signature process. It accepts electronic charging documents from the Prosecutor s office, supports remote swear-in of warrants and is the genesis of the electronic criminal case file. Key benefits of using earraignment: Streamline arraignment packet creation Improve document integrity Sign documents electronically from courtroom and jail Eliminate faxing problems associated with video arraignment Increase throughput and improve customer service by minimizing defendant paperwork and wait time ImageSoft ijustice TrueFiling electronic filing solution dramatically improves court efficiency and constituent access. Read more about TrueFiling in the Clerk solution section on the following page.

8 Clerk With the advent of e-filing and changes to state court administrative rules and retention standards, many Clerk offices are adopting the electronic case file. Implementing e-filing and paper-on-demand is advantageous to all parties as it improves efficiency, transparency and access to the court. ImageSoft ijustice TrueFiling is an ECF-compliant electronic filing solution that supports all case types, including civil, domestic, criminal, probate and more. TrueFiling seamlessly integrates into your court s existing CMS to create a true paper-on-demand court. TrueFiling enables two-way communication between filing parties and the court, providing real-time status tracking for each document submitted. Key benefits of using TrueFiling : Satisfy demand for greater online access to court and electronic case file Improve productivity by offloading document capture and indexing to filer Multi-jurisdictional, supporting all courts and case types Provide convenient eservice with automatic proof of service Support ecommerce for the controlled sale of court documents to the public Save staff time and generate additional revenue for the Clerk s office ImageSoft ijustice TrueCertify TM A key function of the Clerk s office is to protect the integrity of public records and to deliver certified documents on demand. TrueCertify enables the Clerk to electronically transmit certified documents via or download them from a Website, greatly improving service, efficiency and security. Key benefits of using TrueCertify TM : Provide a fraud-proof alternative to a raised seal Enable certified documents to be delivered electronically Improve constituent service by providing real-time access to certified documents Eliminate need for express mailing of certified documents Track and identify whether certified documents were delivered and/or opened by recipients ImageSoft ijustice provides greater online service to constituents while eliminating the need to maintain a physical case file. The solution helps speed the wheels of justice, facilitating faster and better-informed decisions across the entire judicial system.

9 Prosecutor In a criminal case, the Prosecutor s* office resides squarely in the middle of the flow of paper and requires an ongoing exchange of information with police and courts. The efficiency of the criminal justice system depends on all components of the system working together. However, a dangerous combination of increasing workloads and budget-related staff cuts can stress the organization putting lives at risk when incoming requests are not processed expeditiously. ImageSoft ijustice eprosecution creates an end-to-end electronic prosecution solution, eliminating the transfer of paper files between law enforcement and the prosecutor s office. The resulting solution enables prosecutors to try cases electronically using a laptop computer, without the burden of maintaining a physical case file. It s the solution of choice for improving the speed of justice and providing greater service to the public. Key benefits of using eprosecution: No need to maintain a physical case file Warrant manual integration simplifies the charging process and improves data integrity Simple and secure electronic signing using TrueSign TM Streamline the discovery process Systemize communication with Law Enforcement Auto docketing eliminates the need to physically pull case files Support electronic subpoena processing with real-time serve status updates Improve accountability with management reports and alerts * ijustice eprosecution uses the term Prosecutor generically. This solution is well-suited for all attorneys that prosecute criminal defendants in court, such as District Attorneys, City Attorneys, etc.

10 Law Enforcement Law Enforcement Agencies (LEA) face daily challenges while serving the community. Mounting workloads, reduced budgets along with a growing mass of police reports, photos, witness statements and other documents that must be promptly shared with the Prosecutor s office or court, make a difficult job even tougher. And, any delay in getting a warrant or petition authorized may jeopardize public safety. ImageSoft ijustice eprosecution for Law Enforcement helps lighten the load of law enforcement by eliminating the paper from the prosecution request process. Using ImageSoft ijustice, a police officer even in a far corner of the county can prepare a police report to initiate a request for charges, have a supervisor at the post review and submit the request to the Prosecutor s office, then enable the Prosecutor to screen and authorize charges; all within minutes. What s more, the Law Enforcement Agency can rapidly respond to requests for further investigation and track all communication between the LEA and PA office in an automatically created electronic defendant history journal. This transaction journal helps provide greater transparency and accountability. Built-in timer alerts and notifications are used to ensure timely processing of requests. Automatic case status updates from the Prosecutor, such as pre-trial, preliminary exam, trial, or appeal, keep the LEA informed throughout the life cycle of a case. Central to ijustice eprosecution is the processing of Electronic Subpoenas. Each LEA has a central queue for subpoenas waiting to be served. These are typically assigned and printed by the nearest patrol car. Officers then enter the served status of the subpoena from the car, which in turn updates the Prosecutor s electronic case file. This eliminates the need to physically sign and return the proof of service to the office.

11 ImageSoft ijustice TrueSign TM, the electronic signature component of ImageSoft ijustice, also provides benefit and value to Law Enforcement, including: Swear-in charging documents handled remotely by using video conference and signature pad Processing of search warrants with the Prosecutor and Court When combined with earraignment, enables the officer at the jail to collect a signature from defendant via signature pad ImageSoft ijustice significantly improves the efficiency of the LEA and enables officers to focus on higher-value activities, such as patrolling the streets, rather than making unnecessary, time-consuming trips to the Court and the Prosecutor s office. Public Many of the documents that enter the court system are part of the public record. Providing self-service Web interfaces or kiosks to the public not only promotes public access to information, but also increases constituent satisfaction and reduces the workload of the Court Clerk staff in responding to these requests. The Freedom of Information Act (FOIA) has compounded the need to respond in a timely matter to demands from the public for very specific information. This is a costly and resource-intensive process. ImageSoft ijustice makes complying with FOIA requests and keeping constituents in the loop faster, easier and far less expensive. ImageSoft ijustice offers automated processes to locate case-related information and to ease the process of packaging it for public consumption, including features for automated or manual redaction of sensitive information.

12 ImageSoft ijustice ImageSoft, Inc. phone: (888)