The Other Side of PRINCE2

Transcription

1 The Other Side of PRINCE2 Dr. Yinshan Tang

2 Overview Project management tools PRINCE2 Overview PRINCE2 Environment Control Mechanism The Role of Planning

3 Project Management Tools PMBoK PMI, North American A Guide to the Project Management Body of Knowledge (PMBOK ) PRINCE2 the UK and Europe, Project In Controlled Environment PMCDF PMI, Project Manager Competence Development Framework OPM3 PMI, Organisational Project Management Maturity Model P2M Project Management Professional Certification Centre (PMPCC) Japan, A Guide Book of Project and Program Management for Enterprise Innovation AIPM Australian Institute of Project Management, AIPM National Competency Standards for Project Management

4 PRINCE2 Overview PROJECTS IN CONTROLED ENVIRONMENTS

5 PRINCE2 8 processes (Starting up, Initiating, Directing, Controlling a stage, Managing product delivery, Managing stage boundary, Closing and Planning) 8 components (Business case, Organisation, Plans, Controls, Management of risk, Quality in a project environment, Configuration management, Change control) 3 Techniques Product based planning (PBP), Change control approach and Quality review technique

6 Brief History It is now considered the de facto standard used extensively by the UK government and private sector. Widely recognised internationally. IT mgmt tool PROMPTII 1979 Simpact Systems CCTA Project, Resource, Organisation, Management and Planning Technique IT mgmt tool PRINCE 1989 OGC Projects in Controlled Environments General mgmt tool PRINCE OGC European organisations APM Projects in Controlled Environments

7 PRINCE2 Characteristics PROJECTS IN CONTROLED ENVIRONMENTS UK government recognised best practice Public domain Generic Business case driven Managed by exceptions Process oriented approach Product based 3-level planning

8 PRINCE2 Scope programmes mission strategy expectations configuration management tools techniques people PROJECT PRINCE2 operations benefits BUSINESS

9 Processes and Components Change Control Business Case Directing a Project Configuration Management Starting up a Project Initiating a Project Controlling a Stage Managing Stage Boundaries Closing a Project Organisation Quality in a Project Environment Managing Product Delivery Planning Plans Management of Risk Controls

10 Plans Mgmt of risk Organisation Business case Plans, Quality Mgmt of risk Business case Controls Controls Change control Configuration management Change control Plans Controls Plans Business case Mgmt of risk Controls Organisation Controls Configuratio n mgmt Business case Starting up a Project Initiating a Project Controllin g a Stage Change Control Managing Delivery Stage Boundaries Closing a Project Quality Review Processes, Components and Techniques controls Directing a Project techniques processes components Product Based Planning Planning

11 Project Organisation Layer 1 Corporate or programme management Not specified Highlight report Exception report End stage report End project report Layer 2 Tolerance Project board Senior user Executive Senior supplier Project assurance Layer 3 Checkpoints Work packages Layer 4 Project manager Team manager Project support

12 Product Breakdown Structure cup of tea spoon ingredients tea cup tea hot water sugar milk electricity kettle cold water 1. no one to one 2. no sequence 3. at least 3 levels

13 Major Decision Points Project mandate 1 Project brief Starting up a Project 2 Initiatin g a Project Corporate / Programme Directing a Project 3 PID Highlight 4 End stage 5 report report Controlli ng a Stage Managing Stage Boundarie s Closing a Project WHY WAHT Initiation Stage plan Project plan Managing Delivery Team plan 6 Stage plan Exception plan HOW Planning

14 PRINCE2 Exclusions Programme management Project management techniques Social skills Specialist work

15 Other Exclusions Work Environment People

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17 Work All project management methods focus on work Two different methods to break the work down Work break down Product break down Add sequences of events to the delivery of these products to form a plan Product flow Work packages (resources, quality requirements, delivery dates, budget) Control mechanisms to ensure the delivery Risk, quality, change control

18 Environment Macro: Physical, Social and Economical aspects Physical: weather, geographical location, natural disasters, disease etc. Social: legislation, law, community policy, war, public acceptance etc. Economical: national and international policy, recession, inflation etc. Micro: Internal and external aspects Internal: managing structure, financial, work environment etc. External: user, supplier, or/and any other macro factors Which of above is controllable?

19 Deal with environment method 1

20 Deal with environment method 2

21 Deal with environment method 3

22 Deal with people

23 Roles of planning To guide the project delivery on the following criteria: time, money and quality To assess the success of the project base on the originally planed criteria on time, money and quality

24 Issues with planning When has it done? Who has it done? How has it done? Most importantly, where are the overall requirements come from?

25 Typical scenario for IT projects Your sales people agrees on anything IT manager may or may not be informed Sales agreed with time, price and initial requirements IT manager pick up the project IT project completed, tested and judged with the original agreement

26 Another scenario for IT projects You develop the project in house You keep on changing and modifying the system There seems no fixed plan, no fixed requirements and seems no budget either The only thing you know is vaguely what sort of system you suppose to produce What are you doing is AGILE

27 You manage things; you lead people -Grace Murray Cooper "To lead people, walk beside them... As for the best leaders, the people do not notice their existence. The next best, the people honour and praise. The next, the people fear; and the next, the people hate... When the best leader's work is done the people say, 'We did it ourselves!'" - Lao-tsu

28 Questions