PROJECT MANAGEMENT PLAN INTRODUCTION. 1 Powered by POeT Solvers Limited

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1 PROJECT MANAGEMENT PLAN INTRODUCTION 1 Powered by POeT Solvers Limited

2 This presentation is copyright 2013 by POeT Solvers Limited. All rights reserved. This presentation is protected by the Nigerian Copyright law and may not be reproduced, distributed, transmitted, displayed, published or broadcast without the prior written permission of POeT Solvers Limited. You may not alter or remove any trademark, copyright or other notices. PMP, CAPM, PMI, PMBOK Guide are registered marks of Project Management Institute, Inc. 2 Powered by POeT Solvers Limited

3 At the end of this training, our goal is for you to: Be able to know the contents of the Project Management Plan Be able to describe subsidiary plans to the Project Management Plan 3 Powered by POeT Solvers Limited

4 The Plan - Overview Planning Process Project Management Plan 4 Powered by POeT Solvers Limited

5 The PM Plan - Overview According to the PMBOK Guide, the project Management Plan is: A formal approved document used to guide both project execution and project control Describes the execution, management and control of the project Can be started when approved by project stakeholders 5 Powered by POeT Solvers Limited

6 The PM Plan - Overview Answers basic questions about the project: Why? What? Who? When? How? 6 Powered by POeT Solvers Limited

7 The PM Plan - Overview It is composed of a single/master document with a series of subsidiary documents It is not a one time deliverable, but an iterative and ongoing process 7 Powered by POeT Solvers Limited

8 The PM Plan - Overview PM Methodology Defines a process which aids a project management team in developing and controlling changes to the project management plan 8 Powered by POeT Solvers Limited

9 Change Control System Change Control System is a collection of formal, documented procedures that defines the steps by which official project documents may be changed 9 Powered by POeT Solvers Limited

10 Paperwork The PM Plan - Overview Change Control System includes: Tracking System Approval Levels 10 Powered by POeT Solvers Limited

11 The PM Plan - Objective Documents assumptions and decisions Helps in communication between stakeholders Documents goals, cost and time sequencing 11 Powered by POeT Solvers Limited

12 The PM Plan Concept Project Management Process Level of Implementation Description of the Tools and Techniques The PM Plan is not a Project Schedule The PM Plan describes how the Project work will be performed The Project Schedule shows activities on a timeline 12 Powered by POeT Solvers Limited

13 The PM Plan Concept Primary source of information of how the project will be: Planned Executed Monitored and Controlled Closed 13 Powered by POeT Solvers Limited

14 The PM Plan Content Change Mgmt. Plan Communication Mgmt. Plan Process Improvement Plan Cost Mgmt. Plan Configuration Mgmt. Plan Human Resource Mgmt. Plan Scope Mgmt. Plan Schedule Mgmt. Plan Stakeholders Mgmt. Plan Procurement Mgmt. Plan Requirement Mgmt. Plan Quality Mgmt. Plan Staffing Mgmt. Plan Risk Mgmt. Plan 14 Powered by POeT Solvers Limited

15 The PM Plan Content May include the following components: Schedule Baseline Cost performance Baseline Scope Baseline Scope statement WBS WBS Dictionary 15 Powered by POeT Solvers Limited

16 Subsidiary Plans Overview A PM should know the following information about the subsidiary plans: How they are used How they are implemented Their objectives 16 Powered by POeT Solvers Limited

17 Scope Plan Overview Documents how the project scope will be defined, managed, controlled, verified and communicated to the project team and stakeholders/customers Controls what is in and out of scope by using a Change Management System Included in one of the sections in the overall Project Management Plan Can be detailed and formal or loosely framed and informal 17 Powered by POeT Solvers Limited

18 Schedule Plan Overview Document that establishes criteria & activities for developing and controlling the project schedule 18 Powered by POeT Solvers Limited

19 Schedule Plan Overview Includes description of: Scheduling Process Scheduling Responsibilities Schedule Parameters Schedule Modification Explains how schedule mgt. will be carried out in the project 19 Powered by POeT Solvers Limited

20 Schedule Plan Overview Serves as a guidance for the scheduling process Explains how the schedule will be captured, expressed and modified 20 Powered by POeT Solvers Limited

21 Cost Plan Overview Document that sets out the format and establishes the activities and criteria for planning, structuring and controlling the project costs Group of processes to ensure that the project is completed within the approved budget Can be formal and precisely worded or written very casually 21 Powered by POeT Solvers Limited

22 Cost Plan Overview The exact nature of the cost management plan is dependent on the interests and needs of the project stakeholders 22 Powered by POeT Solvers Limited

23 Quality Plan Overview Quality management plan describes how the project management team will implement the performing organization s quality policy Provides guidance on how quality will be ensured Design reviews Documentation Protocols Gives management and the customers a clear understanding of how quality will be maintained during project lifetime Powered by POeT Solvers Limited

24 Quality Plan Items Includes Definition of Scope Scope of quality Plan Quality Policy Expresses project or support org. attitude Quality Approach Outlines specific practices Supporting Documentation Flowcharts and external references 24 Powered by POeT Solvers Limited

25 Staffing Plan Overview Document that describes when and how human resource requirements will be met 25 Powered by POeT Solvers Limited

26 Parts of the Human Resource Plan Roles and Responsibilities Human Resource Plan Organizational Charts Staffing Mgmt. Plan 26 Powered by POeT Solvers Limited

27 Staffing Plan Overview Staff acquisition & release Resource calendar & training needs Recognition & rewards Compliance & safety Content determined by project type and size 27 Powered by POeT Solvers Limited

28 Communication Plan Overview Communication Plan describes: Communication needs and expectations for the project How and in what format information will be communicated When & where to make communication Person responsible for providing communication Includes but not limited to specific communication technologies such as: Dedicated cell phones Weekly update Weekly conference call 28 Powered by POeT Solvers Limited

29 Risk Plan Overview Describes how project risk management will be structured and performed Information varies by Industry and project size Separate from Risk Register Risk Plan Need To define and document procedures used to manage risk throughout the life of the project 29 Powered by POeT Solvers Limited

30 Procurement Plan Overview Describes how procurement processes from developing Procurement documentation through closing a contract will be managed Procurement Plan Processes Plan Procurements Conduct Procurements Control Procurements Close Procurements 30 Powered by POeT Solvers Limited

31 Scope Baseline consist of: Scope Statement Scope Baseline Work Breakdown Structure Work Breakdown Structure Dictionary 31 Powered by POeT Solvers Limited

32 Scope Statement Narrative of the project scope Major Deliverables Assumptions & Constraints Description of work Decision making basis Common understanding of the scope 32 Powered by POeT Solvers Limited

33 Work Breakdown Structure Work Breakdown Structure is a deliverable-oriented hierarchical decomposition of the work to be executed by the project team to accomplish project objectives and create required deliverables. Subdivides the project work into smaller and more manageable pieces of work 33 Powered by POeT Solvers Limited

34 Used to verify that the deliverables being produced and accepted are included in the approved project scope WBS Dictionary Component of detailed Project Scope Definition 34 Powered by POeT Solvers Limited

35 PM Plan Conclusion An important document It is not the project schedule It is not a single document Subsidiary management plans Subsidiary documents Refer to table A-1 in PMBOK Guide Formal. Informal. Highly framed. Broadly framed. Based on project needs Powered by POeT Solvers Limited