How Other Customers Are Standardizing And Improving Financial Uploading Processes With GLSU (Excel To SAP)

Transcription

1 Financials 2015 Booth #625 How Other Customers Are Standardizing And Improving Financial Uploading Processes With GLSU (Excel To SAP) Z Option Customers Share Their Experiences

2 Introduction Panel Members Kendel Bennett Bridgestone Americas Mark Page PacifiCorp Brad Sutton SCI Logistics Ltd.

3 In This Session Find out how Z Option customers leverage the GLSU FI Spreadsheet Uploader solution to streamline everyday accounting tasks. Learn how GLSU can improve the efficiency of financial data entry functions - everything from importing cutover data to everyday FI postings to processing vendor invoices. Understand how GLSU complements standard SAP functionality by using Microsoft Excel to validate and post more than 1,000 lines, attach source documents, utilize pick lists, create flexible user-defined templates and more.

4 Audience Poll

5 Agenda What We ll Cover Z Option and GLSU Panel Presentation Q&A Panel Discussion Wrap-Up

6 About Z Option Located in Lewisville, Texas Formed in 1998 by accountants and programmers SAP Software Solution Partner Customers of all sizes and industries worldwide Z Option has hundreds of customers with thousands of users worldwide. For a more complete list of our customers, visit

7 Software Tools Free trial Powerful, flexible user-friendly solutions Use standard SAP authorizations Reduce support and development costs Start posting documents in a few hours with free remote installation

8 Current Challenges Non-Flexible Upload Tool New Implementations Errors on large journal entries Multiple Currencies Large External File Uploads Cross-Company Postings SAP Upgrade Multiple Vendors Mergers/Acquisitions Month-End Closing Process

9 Key Features of GLSU Easy User Interface Leverage existing Excel Skills Post Directly from the Spreadsheet Attach Source Workbook to Posted Document Pre-Validation of Data before Posting Master Data Lookups Flexible Layouts SAP Document Numbers Returned Post More than 1000 Lines Post Multiple Documents from one Worksheet

10 GLSU Common Uses Attach Source Document (entire workbook) Misc. Vendors Multiple Currency Entries Cross-Company Transactions Payroll CO-PA Travel and Expense process P-cards (i.e., phone bills, lease payments Accrual Entries Acquisition/Migration (moving legacy information)

11 Agenda What We ll Cover Z Option and GLSU Panel Introductions Q&A Panel Discussion Wrap-Up

12 Panel Participants Kendel Bennett Bridgestone Americas Mark Page PacifiCorp Brad Sutton SCI Logistics Ltd.

13 Panel Participants Kendel Bennett Bridgestone America Manager, Finance Projects Kendel Bennett has more than 20 years of experience using and implementing SAP. His experience includes implementing FICO, BI/BW and integrating FICO with SD and MM. He is currently Manager, Finance Projects and has worked in Financial Planning & Analysis, Treasury, Manufacturing and Marketing. Kendel has led two separate General Ledger implementations in 2008 and 2010, incorporating GLSU into the latter implementation. The project s success was increased due to GLSU s ease of use and great support from Z Option. Recently he has replaced Bridgestone s legacy consolidation system with BPC and developed a custom allocation methodology in BW to push financial posting through operating profit to customer/material level.

14 Panel Participants Mark Page - PacifiCorp SAP Senior Functional Support Analyst Mark Page has been with PacifiCorp for 33 years. With a background in accounting, he worked in several accounting and budgeting areas. After PacifiCorp implemented SAP, he transitioned from accounting to SAP support, initially working with master data and closing processes, then moving on to functional support. Mark now works as a SAP Senior Functional Support Analyst, supporting A/P, A/R, Treasury, Travel Management, GLSU and finance system interfaces to and from SAP.

15 Panel Participants Brad Sutton SCI Logistics Ltd. Accounting Manager, Financial Systems/ Projects & Continuous Improvement Brad Sutton, CPA, CGA has over 17 years of Financial Systems experience working with both MS Dynamics NAV & GP including implementation. The last six years he has worked almost exclusively with SAP including the migrations from both MS Dynamics NAV and Simply Accounting. Brad earned his Lean Six Sigma Green Belt in In his role, he focuses on helping the Finance and other teams look for ways to improve their processes. He often uses Excel along with GLSU to simplify various detailed schedules and import them directly into SAP. SCI Logistics has been a long-term customer of Z Option products, including GLSU since 2006 and Budget Loader since 2013.

16 Agenda What We ll Cover Z Option and GLSU Q&A Panel Discussion Q&A Panel Discussion Wrap-Up

17 Bridgestone Americas SAP Environment First implemented SAP R/3: 1998: Manufacturing GL, Procurement Cycle, Product Costing; 2008 and 2010: Broader rollout of GL; 2012: SD (Order to Cash cycles) Current SAP version: ECC 6.0 SAP Modules: GL, AP, AR, AA, CCA, CO (Internal Orders), PC, CO-PA, PCA, HR, SD, MM, PM, GRC, BI, BW GLSU Customer since: 2009 Process Before GLSU: Manual entries in standard SAP screens, limited LSMW

18 PacifiCorp SAP Environment First implemented SAP R/3: 1999 Current SAP version: ECC 6.0 EHP6 SAP Modules: FI/CO, EC, MM, IM, PM, PS, HR, BI GLSU Customer since: 2002 Process Before GLSU: In-house custom designed upload program

19 SCI Logistics Ltd. SAP Environment First implemented SAP R/3: 1999 Current SAP version: ECC 6.0 SAP Modules: FI/CO, BI, SD, MM, WM, HR, SPM GLSU Customer since: 2006 Process Before GLSU: Direct SAP entry

20 Customer Success Typical Uses and Favorite Benefits of GLSU Customer: Kendel Bennett Bridgestone Americas Quote: Z Option s GLSU played a significant role in testing. We were able to post a month s worth of summarized financial results for 19 SBUs into a test system to validate account balance migrations, custom reports and GLSU s ability to post to CO-PA. This greatly increased users confidence in migrating to a new accounting system. Favorite Benefits: Simplifies training compared to standard SAP journal entry screens Allows accrual calculations and journal posting in same workbook Ability to upload backup detail to ECC

21 Customer Success Typical Uses and Favorite Benefits of GLSU Customer: Mark Page - PacifiCorp Quote: GLSU is so easy to use that all of our employees that park journal entries use GLSU instead of SAP entry screens. It s easily customizable. In addition, GLSU is used for accruals, large accounts payable entries, and to post GL entries from non-sap subsidiaries. Favorite Benefits: Quick validation of data Dropped Header functionality Document number returned to the spreadsheet with drill-down capability

22 Customer Success Typical Uses and Favorite Benefits of GLSU Customer: Brad Sutton SCI Logistics Ltd. Quote: Z Option s GLSU is easily customizable for a variety of situations. It s much easier to use than standard SAP. GLSU spreadsheet models can be deployed to various locations for completion. Favorite Benefits: Allows for complex vendor invoicing to be summarized, allocated and posted quickly Easy to learn Easy to implement

23 Customer Success Stories With GLSU, we save time and money. FI Project Manager GLSU has increased our data integrity on all levels, from finance to marketing. Users have commented on the quality, volume, and accuracy of data. General Accountant [GLSU] is the best of both worlds. We get the functionality of SAP software and the userfriendliness of the Excel front-end. Manager of Finance As accountants, we know Microsoft Excel very well so the more we can do in spreadsheets, the more productive we can be. Accounting Manager With GLSU, we don t have to maintain the software, and it gives us better flexibility with more options. IT Project Manager

24 Agenda What We ll Cover Z Option and GLSU Panel Introductions Q&A Panel Discussion Wrap-Up

25 GLSU Wrap-Up Increase Productivity Reduce Costs Empower Users Maintain Security

26 Customer Comments We ll have been using GLSU for two years and I cannot tell you what a positive impact it has had on our finance users. Director Since implementing GLSU, we ve managed to achieve our goal of a [much shorter] closing, down from 8 weeks. ICT Officer, FI Unit There is simply no limit to how you can use GLSU if you re familiar with Excel. SAP Business Analyst We use GLSU to improve overall productivity. Senior Accountant SAP is dynamic, my clients businesses are dynamic, and they need dynamic tools like GLSU. Independent SAP Consultant Review customer success stories and published articles at

27 Questions and Next Steps Visit Z Option - Premier Sponsor Booth #625 Schedule a No-Obligation WebEx Demo Set Up Your Free 30-Day Trial Contact Z Option: (US & Canada) (Outside US)

28 Next Steps Don t miss our Educational Session! Today at 1:00pm Integrating Microsoft Excel And SAP Financials What s New in the Z Option Product Line

29 Wrap Up Thank you for attending today s session. Please drop by Booth #625 if you have questions or would like additional information. If you are interested in sharing your Z Option story, we are always looking for speakers at local and National events.

30 Disclaimer SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademark s of SAP SE (or an SAP affiliate company) in Germany and other countries. All other product and service names mentioned are the tr ademarks of their respective companies. Wellesley Information Services is neither owned nor controlled by SAP SE.