Welcome to QuickBooks Online Certification Training

Transcription

1 Welcome to QuickBooks Online Certification Training

2 Module 2 Common Workflows

3 Michelle L. Long, CPA, MBA Owner of Long for Success, LLC, Kansas City, Missouri International speaker Intuit Trainer/Writer Network US, Canada, Australia, UK and Curacao Author 5 books (available on Amazon), co-author of Advanced Certifications for QB Online and Desktop and author of numerous Trainer Diane Lucas courses for Accountants University Co-Host and Linkedin Group ~160,000+ members Honors & Recognition Most Powerful Women in Public Accounting, Top 100 Small Business Influencer, Top 10 ProAdvisor, SBA Financial Services Champion + more

4 CPE Process You must stay in the session for the duration of the training. This training session is eligible for 1.5 hours of CPE There will be CPE polling questions that will be pushed out during the session. In order to qualify for CPE, you must Trainer respond Diane to all Lucas polling questions during the session. CPE certificates are ed directly to you within 3 days to the same address used to register. You must keep a copy for your records.

5 Module Topics Topic 1: QuickBooks Concepts Topic 2: Money In Topic 3: Money Out Topic 4: Other Transactions

6 Topic 1: QuickBooks Concepts Learning Objectives Upon completion of this topic, you should be able to: Define common QuickBooks concepts and terms related to recording transactions.

7 Invoice vs Bill Customer Invoice = Money In Vendor Bill = Money Out

8 Posting vs Non Posting Posting Invoice Payment Credit Memo Sales Receipt Refund Expense Cash Expense Credit Card Expense Check Bill Bill Payment (Check) Bill Payment (Credit Card) Vendor Credit Credit Card Credit Sales Tax Payment Deposit Transfer Journal Entry Inventory Qty Adjust. Non Posting Estimate Delayed Credit Delayed Charge Purchase Order Time Tracking Statement

9 Recording Financial Activity

10 Topic 2: Money In Learning Objectives Upon completion of this topic, you should be able to: Identify best practices when using QuickBooks Online to record revenue Determine appropriate sales-related settings Recognize alternative entry points for entering sales transactions Recognize the features of Online Invoices Identify the functionality of QuickBooks Payments

11 Money In / Sales & Revenue Sales Settings & Payment Settings Sales Form Styles & Import Styles Transaction Types QuickBooks Payments & Online Invoicing Customer Center & Sales Center

12 Review Sales Settings Gear Icon > Company Settings

13 Custom Form Styles

14 Estimates

15 Customer Center

16 Sales Center

17 Delayed Charges & Credits

18 Invoices

19 Payments

20 Credit Memo vs Refund

21 Sales Receipts

22 Online Invoices Get paid faster with Online invoices

23 Company Settings > Sales

24 Set Options for Invoices to Online Invoice, No pdf

25 Select online payment options, invoice

26 Customer Clicks Button in

27 Customer Opens Invoice in Browser, No Password Required

28 Customer Can Print or Save PDF

29 Invoice Total Amount Linked to Current Balance in QuickBooks Online

30 Interactive Messaging Archived in QuickBooks Online on Invoice Transaction

31 Pay Now Button is Inactive when QB Payments Not Turned On

32 QuickBooks Payments Company Settings > Payments

33 Create New QB Payments Account

34 Select Plan, Provide Business & Personal Info, Submit

35 Application Approved, Service Available in 24 Hours

36 Connect Existing QB Payments Account

37 Login to Existing Merchant Account for Link Confirm & Use Immediately

38 Verify Account Connected on New & Existing Accounts

39 Button Active when QB Payments Turned On

40 Customer Enters Amount (Less Than or Equal To) and Payment Info

41 Receipt Sent to Payer

42 Status & Balance Updated on Online Invoice

43 Payment Recorded in QuickBooks Online Automatically, No Sync Required!

44 Setup Recurring Sales Receipts and Collect cc Payments Automatically

45 Topic 3: Money Out / Expenses & Purchases Expense Settings & Purchase Settings Accounts Payable Transactions Bank & Credit Card Transactions Converting to Bill Payment Vendor Center & Expense Center

46 Review Expense Settings Gear Icon > Company Settings

47 Vendor Center

48 Expense Center

49 Purchase Orders

50 Bills

51 Bill Payments

52 Vendor Credit

53 Check

54 Expense

55 Topic 4: Other Transactions Deposits Transfers Journal Entries Timesheets/Billable Time Statements

56 Deposits

57 Transfers

58 Journal Entries

59 Timesheets

60 Statements

61 Virtual Conference Certification Challenge Attend (any or all) Certification Prep VCon Courses Complete the 2016 QuickBooks Online Certification by end of day, September 24, 2016 Enter your shipping record at: Enjoy your reward! Offer applies to ProAdvisors that: Are 2015 QuickBooks Online certified and have not yet updated to 2016 QuickBooks Online certification has expired Have not previously become QuickBooks Online Certified Provide a U.S. shipping address Your Rewards: Tech Kit Includes everything to keep you charged! Mobile battery back up, Mobile Vehicle Charger, USB Charger, Ear buds Lapel Pin: QuickBooks Online Certified ProAdvisor QuickBooks Online Bag Terms: Offer applies to the QuickBooks Accounting Virtual Conference participants who attend at least one of the five part QuickBooks Online Certification Prep Training courses during the event on September 21-22, 2016 and successfully complete the 2016 QuickBooks Online Certification exam by midnight September 24, Completion of the 2016 QuickBooks Online Certification between September 1, 2016 and September 24, Items shipped within 4 weeks of adding your record into the database. Offer valid for shipment within United States only

62 October 24-26, 2016 San Jose Convention Center REGISTRATION IS OPEN

63 Q&A

64 Thank You For Attending