The software infrastructure that facilitates and accelerates initial GDPR compliance and manages it on a daily basis

Transcription

1 GDPR Experience Platform - Professional Edition The software infrastructure that facilitates and accelerates initial GDPR compliance and manages it on a daily basis 1 rue du Gabian, Monaco, MONACO Tel : N 17S07390 in the Monaco Register of Commerce and

2 Personal data: new rights for individuals

3 Your organisation must comply with the General Data Protection Regulation (GDPR) Because it is a legal obligation General Data Protection Regulation is mandatory worldwide for any private or public organisations and non-profits, processing personal data of EU residents. GDPR: new rights for Europeans residents new obligations for public and private organisations new legal approach Penalties up to 4% of worldwide turnover is possible in the event of

4 Obligations for all organisations handling sensitive data New rights = new expectations from your

5 A key element: Processing of data Any operation affecting data: Collection, registration, organisation, conservation, adaptation, modification, extraction, consultation, use, communication or any other form of provision, reconciliation or interconnection, locking, deletion or destruction, etc. IP Name Business card Form Business prospecting Management of Human Resources, etc. Data Operations

6 Examples of data processing Employees management Access to premises (badges, time clocks, etc...) Data back-up and archiving Diaries Professional

7 General Data Protection Regulation (GDPR) Some of your new obligations Appointment of an internal or external Data Protection Officer (DPO) Data Register To be created and updated at each processing Responsibility for the entire processing chain The organisation is responsible for herself, her suppliers, her processors, the suppliers of her suppliers, the processors of her processors, Smart GDPR Your solution for getting GDPR compliant designed by data experts and lawyers Proof of free and informed consent obtained from the consumer for each type of data collected Privacy impact Assessment Standard precise and short timeframes for informing regulators or consumers

8 Smart GDPR Professional Edition The central player in compliance management The participants in initial compliance and its daily management included in our marketplace DPO (Data Protection Officer) Internal employee of organisation or external DPO Service offered by providers on the Smart GDPR market place Training Training organisations Service offered by providers on the Smart GDPR market place Data processing inventory Internal manager at organisation Specialist IT consultants/ Specialist lawyer Service offered by providers on the Smart GDPR market place Daily registers and Roadmaps Smart GDPR Platform Smart GDPR software platform Legal documentation GDPR Platform Smart GDPR software platform Legal assistance Internal or external DPO/ Lawyer Service offered by providers on the Smart GDPR market place Database re-optimisation Specialist companies Service offered by providers on the Smart GDPR market place GDPR specific cybersecurity Insurance agent or broker Service offered by providers on the Smart GDPR market place Data Intelligence SSII specialist Service offered by providers on the Smart GDPR market place

9 Discover Smart GDPR Professional Edition

10 The Smart GDPR Vision To become the world leader in GDPR compliance for all public and private organisations The protection of privacy is an international concern. All economic zones worldwide are gradually adopting regulations similar to GDPR. Thanks to its technology, Smart GDPR intends to become the world leader in initial compliance and everyday tools for all public and private

11 GDPR: the 4 major questions All public and private organisations which hold data on European residents must comply with the GDPR and are wondering How do I ensure that I am compliant? With whom? When? How can I remain compliant on an everyday

12 Smart GDPR addresses all 4 questions Smart GDPR s GDPR Experience Platform Professional Edition is the software infrastructure that enables: ü organisations to become compliant and remain compliant on an everyday basis, with the assistance of service provider in our market-place, as required and ü Service providers to better and faster sell their GDPR services to the Organisations using Smart

13 Smart GDPR gives you a possibility of storing your data In the Cloud Your data is stored on an ISO secure server located in the European Union. + POSSIBILITY OF WHITE MARK On Premises Your data is stored on your servers where Smart GDPR had been previously

14 Smart GDPR Platform Everything you need in one place to ensure you comply MODULE 1 : INITIAL COMPLIANCE MODULE 2 : COMPLIANCE MAINTENANCE MODULE 3: BODY OF LEGAL DOCUMENTS FOR UP TO 29 COUNTRIES MODULE 4 : MARKET PLACE MODULE 5 : SUBSIDIARIES MANAGEMENT MODULE 6 : FOR DPOs Quick test on compliance Compliance Audit with Smart Proactive Watch Risk study (PIA) withsmart Proactive Watch Impact assessment (PIA) with Smart Proactive Watch Analysis of non-conformities Compliance Plan with Smart Proactive Watch Project management Action plan with real time management Portability / Reversibility : all documents exported as PDFs or CSV files. Simplified and enhanced processing activities ledger Simplified, enhanced bidirectional supplier ledger Incident ledger with a workflow for monitoring Ledger of transfers outisde of the EU Annual DPO report Automatic uploads to the ledgers through Smart API or manual input or import of CSV files or audits by Smart GDPR Portability / Reversibility : all documents exported as PDFs or CSV files Automatic alerts Legal library updated in line with upcoming legal precedents. Updated daily Monitoring by a globally recognised law firm Comprehensive modular system comprising 1.The best insurance offers 2.The best GDPR consultancy offers. 3.The best coaching and training offers. 4.The best offers of external Data Protection Officers 5.The best offers for optimization of your databases. 6.The best Data Intelligence offers. 7. Independent rating of the offers by the user community No competition between Smart GDPR and the service providers present in the market place GDPR compliance dashboard Multi-lingual Multi-establishment Unlimited number of users Global overview of the organisations which are working on compliance Management of all the actions required (compliance plans, audits, PIAs, registers, incidents, ) Customizable automatic scoring Annual report Integrate your own questions into the audits and PIAs Compliance certificates can be issued «Smart GDPR allows your teams to achieve GDPR compliance more quickly thanks to powerful tools which organise compliance and compliance management for you»

15 Marketplace Smart GDPR All your compliance needs in one place DPO Security Insurance Marketplace Reoptimisation Software programmes The Marketplace Smart GDPR offers you access to a comprehensive modular system : - Insurance - GDPR consulting and training - Security - Software programmes - External DPO Lawyers (Data Protection Officers) - Re-optimisation of databases - Data Intelligence. Consulting & Training Data Intelligence Service provider resellers (external DPOs, lawyers, consultants, insurance companies, etc.) can offer their Clients access to our modular market place comprising six areas. For each of their clients, service provider resellers or service providers can choose to activate between one and five areas. The sixth zone being the one where the reseller s or service provider s core business is situated, this particular zone will not be visible to his clients. Service resellers or providers can take advantage of Smart GDPR s sales and marketing activity and commercial transactions via the Smart GDPR system. In line with a clause of non-competition, Smart GDPR s software solutions do not represent an offer in competition with that of our resellers or service providers.

16 With Smart GDPR, structure your compliance using our approved GDPR workflow Purchase online Online audit & PIA Automatic register creation Compliance plan Reports Generated EXECUTION OF COMPLIANCE PLAN VIA THE MARKETPLACE

17 Processing mapper Audit Measures Action plans Roadmap Market Place

18 Processing mapper Audit Measures Action plan Roadmap Market Place

19 Processing mapper Audit Measures Action plan Roadmap Market Place

20 Processing mapper Audit Measures Action plan Roadmap Market Place

21 Processing mapper Audit Measures Action plan Roadmap Market Place

22 Processing mapper Audit Measures Action plan Roadmap Market Place

23 Processing mapper Audit Measures Action plan Roadmap Market Place

24 Processing mapper Audit Measures Action plans Roadmap Market Place

25 Smart GDPR - Professional Edition Allows your organisation to start complying to GDPR immediately Legal assurance To ensure your continued compliance, Smart Pro-active Watch helps you stay informed about the changes in the legal and technical context around GDPR. Economically advantageous The Market Place gives you access to the best providers competing to cover all of your GDPR requirements. Complete Solution Initial compliance Everyday compliance management via the Smart GDPR platform which organizes the coverage of all of your Financial stability Economically competitive in terms of direct cost and time saved Immediately effective From the moment of subscription to Smart GDPR, the organisation can prove to the supervisory authority that it has begun to comply with its obligations imposed by the GDPR