Cloud Transformation Program Cloud Change Champions September 20, 2017

Transcription

1 Cloud Transformation Program Cloud Change Champions September 20, 2017

2 W September C C C M! Today s Agenda 1 Welcome and Agenda Overview 2 Preview of Next Quarter s Goals and Accomplishments on Current Quarter Deliverables for the Cloud Program 3 Feedback and Open Discussion

3 What is important for to know about the cloud? 1 We want you to be aware of the next quarter s deliverables for the cloud program (Q4), so that you can report back to your teams/workgroups and answer their initial questions; more complicated questions can be directed to the cloud program team Remember that everyone can ask questions directly via the web page 2 We want you to know that workgroup roadshows will continue through October, and your names and roles as Cloud Champions will be shared as an additional resource for workgroup members seeking additional information

4 Program Update Goal 1 Accomplishments/Progress for Current Quarter Goal 1: Perform cloud governance and portfolio management UIT will develop a cloud portfolio strategy supported by a cloud advisory and governance structure Identify/publish Cloud Criteria: Published SaaS/PaaS/IaaS vendor selection criteria and architecture guidance on website List of strategic vendors: Updated list is complete and will be published in October Addressing procurement: Developed draft of the criteria for Business Affairs involvement in SaaS Define set of activities for appropriate cloud vendor management in order to support product owners in delivering cloud services Deliverables for this Quarter: Finalize and publish website for campus Scope of UIT services in support of SaaS for choosing between an IaaS, PaaS, SaaS deployment Criteria for choosing between SaaS, PaaS, and IaaS Finalize and for a selecting limited strategic contract service for a provider cloud usage baseline tool (SkyHigh) and begin List testing of strategic vendors Begin strategic portfolio conversations with service owners about their cloud migration plans

5 Program Update Goal 2 Accomplishments/Progress for Current Quarter Goal 2: Define organizational development program Roles, skills, and competencies for UIT staff associated with cloud solutions will be updated to reflect cloud-related service and technology expertise required Ramping up cloud program communication: Published and updated Cloud Transformation website Understanding cloud jobs: Drafted three cloud-focused job descriptions (for three new positions), to be reviewed by UIT team and then University HR Began additional outreach: Started Cloud Champions and Quarterly Sponsor Roadshows Kickoff Training and Skills Assessment Team Develop skills list to associate with Deliverables training paths for this Quarter: Scope of UIT services in support of SaaS Release initial self-help resources and guidance on training paths Criteria for choosing between SaaS, PaaS, and IaaS Develop and for modified selecting strategic job descriptions service provider for system administrator and developer roles List of strategic vendors Continue communication activities including: Cloud Champs in Oct and Nov, UIT Community articles, next round of Sponsor Roadshows

6 Program Update Goal 3 Accomplishments/Progress for Current Quarter Continue work on AWS BAA Goal 3: Integrate cloud systems, processes, and services UIT will integrate the cloud-source lifecycle into its enterprise vendor management, procurement, and billing systems to support cloud deployments Addressing billing: Completed Phase 1a: Scripts have been developed to pull data from AWS and format for input into Stanford billing system Documented as-is and future process for billing end-to-end Identify Phase 1b: AWS billing and AWS account creation requirements for Deliverables integrating for scripts this Quarter: into EAM Scope of UIT services in support of SaaS Finalize and document billing and account creation requirements for Google Cloud Platform Criteria for choosing between SaaS, PaaS, and IaaS and for selecting strategic service provider List of strategic vendors

7 Program Update Goal 4 Accomplishments/Progress for Current Quarter Goal 4: Run mission critical services in the cloud New systems and software deployments will be cloud-sourced; current UIT-owned and operated critical campus services and core infrastructure will be primarily cloud-sourced Establishing core foundation services in the cloud: IDP UAT is in the cloud, and was tested in our latest DR drill; KDC UAT is also in the cloud, and an LDAP replica is now in the cloud Identify candidates for deployment in the cloud: Identified migration candidates for PY18 (IAM, Sites 2.0, Active Directory, Code Green, Puppet) ; began service analysis for PY19 Cloud-ready API design review and gap analysis Kick off discovery for a UIT monitoring Deliverables and log strategy, for this and Quarter: for network address and DNS management in the cloud Scope of UIT services in support of SaaS Begin testing of Active Directory and Criteria Code for Green choosing the between cloud SaaS, (will PaaS, be and IaaS completed and for selecting Feb strategic 2018) service provider Sites 2.0 Complete Acquia migration List of strategic vendors timeline and begin testing Continue the review of ERP systems

8 Program Update Goal 5 Accomplishments/Progress for Current Quarter Goal 5: Reduce UIT computing footprint on campus 50% UIT-owned systems will reduce their campus power consumption related to non-research computing by 50% relative to 2015 consumption Completed hardware and VM inventory, as well as status tracking scripts for physical rack space Made the decision to use counts of servers and VMs for tracking resource consumption Develop hardware acquisition review process, including budget process and checklist to determine hardware necessity Deliverables for this Quarter: Retrofit status tracking script to run against new inventory system (if available) Scope of UIT services in support of SaaS Criteria for choosing between SaaS, PaaS, and IaaS and for selecting strategic service provider List of strategic vendors

9 Program Update Goal 6 Accomplishments/Progress for Current Quarter Goal 6: Exit Livermore disaster recovery site UIT will redesign its disaster recovery and business continuity plans to leverage cloud-hosting and related services; have detailed project schedule for exiting the Livermore site Inventory review: Confirmed up-to-date inventory of hardware in Livermore Long-Term strategy: Began meetings with Facilities/Business Continuity team Create a detailed inventory of Livermore equipment, mapped to system and owner, including all VMs Deliverables Create sunset for this plans Quarter: for Livermore Scope equipment of UIT services running support services of SaaS planned to migrate in PY18 Criteria for choosing between SaaS, PaaS, and IaaS and for selecting strategic service provider List of strategic vendors

10 What is important for to know about the cloud? 1 We want you to be aware of the next quarter s deliverables for the cloud program (Q4), so that you can report back to your teams/workgroups and answer their initial questions; more complicated questions can be directed to the cloud program team Remember that everyone can ask questions directly via the web page 2 We want you to know that workgroup roadshows will continue through October, and your names and roles as Cloud Champions will be shared as an additional resource for workgroup members seeking additional information

11 Additional Feedback and Open Discussion Your feedback on this presentation? Your input on communication needs? Open discussion and questions? Our next meeting is Wednesday, October 25 at 2:00 p.m. T!