Shopkeeper V Update Notes

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1 Shopkeeper V Update Notes December 2013

2 Shopkeeper V Update Notes Information in this document is subject to change without notice. Companies, names and data used in examples herein are fictitious unless otherwise noted. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without the express written permission of Markinson Technologies Pty Ltd Markinson Technologies Pty Ltd. All Rights Reserved. Shopkeeper is a registered trademark of Markinson Technologies Pty Ltd. CONTACT MARKINSON BUSINESS SOLUTIONS Telephone: support.shopkeeper@markinson.com.au Internet:

3 Contents Update Version Prerequisites Documentation Conventions Enhancements Point of Sale... 7 SK-4551 Point of Sale to run multiple locations on a single system... 7 SK-4596 Point of Sale on screen calculation of item on promotion... 7 SK-4453 Clear Temporary Point of Sale file added to Desktop... 8 SK-4630 Tender Sequence Overrides Purchasing... 9 SK-4590 External Reference for Purchase Order Import / Receive Sales Orders SK-4552 Implement Serial Numbers in Sales Orders Items Resolved Accounts Payable SK-4580 Supplier Maintenance error SK-4391 Supplier Payment Allocation Imbalance tool Accounts Receivable SK-4581 Account Maintenance Parent Account SK-4568 Statement Printing with outstanding invoices SK-4536 Auto Account Code generation SK-4351 Statement with document rules Banking SK-4342 Actual Entry / Bank Deposit Customer Orders SK-4449 Deleting Customer Name now creates log entries SK-4421 Logging of Customer Order status change SK-4762 Customer Order Type with Commit SOH not set General Ledger SK-4338 Bank Reconciliation screen SK-4371 Chart of Accounts, Alias in use error SK-4348 Balance Sheet Report Inventory SK-4338 Copy Send selecting by Division SK-4756 Inventory Maintenance Search sceen slow SK-4763 Inventory Maintenance Shop screen showing negative On Bo Layby SK-4611 Layby Bulk Suspend Shopkeeper Update Version

4 1.4.8 Point of Sale SK-4455 Synchronise running multiple times SK-3999 Credit Note button on tender screen SK-4808 Auto Accumulate and Value Added tax calculation Polling SK-4520 Customer Order processing / rejection SK-4500 Sales Tranactions appearing out of sequence SK-4436 Mini profile data at the store SK-4636 Direct Deposit and Other bankable Tenders SK-4636 Security polled to stores SK-4650 Customer Order fulfillment processing SK-4650 Customer Order Payments processing SK-4727 Process Name trickle XML file at head office SK-4798 Process error for refund by reference Pricing SK-4576 Promotion Maintenance Setting locations SK-4573 SQL Message Cannot insert duplicate row SK-4718 Receipt Voucher To Dates Purchasing SK-3869 Prevent Maintenance of PO while it is being imported SK-4646 PO Import for SBT Suppliers Sales Analysis SK-4601 Refund Listing SK-4562 Slow / Fast Movement reports Sales Order SK-4341 Variable LLEXECUTE is not found SK-4341 Invoices to Print Paid and Balance SK-4773 Sales Order Import error Stocktake SK-4810 Import Count PDT format error System SK-4631 Diary Entry SQL Message SK-4452 Import Template Error SK-4357 Locations assigned to staff SK-4714 Maintenance screens causing locking Vip SK-4548 Vip Points Issue / Redemption Help Updates Schema Changes in New Tables Updated Tables SeriTran Shopkeeper Update Version

5 1.7.2 InvItems InvCommit TenderSequence New Parameters Inventory (76) Inventory (77) Shopkeeper Update Version

6 Update Version Welcome to the Update Notes for Shopkeeper V8. These notes provide details of enhancements and issue resolutions implemented in this release of the product. 1.1 Prerequisites In order to install and operate Shopkeeper V8, please ensure that the following mandatory prerequisites are met: Review Product Licence and Licence Agreement Ensure that you have a valid product licence for your installation and you are familiar with the Shopkeeper Licence Agreement. Licence details and the Shopkeeper Licence Agreement may be updated periodically and must be reviewed following installation of each patch update. The licence details and a current copy of the Licence Agreement are recorded in Shopkeeper. To view the licence agreement, launch your Shopkeeper Application, click on the Help menu and select the About option to display the About Shopkeeper screen. The Licence Agreement may be viewed via the View the End-User Licence Agreement link on this screen. Shopkeeper Update Version

7 1.2 Documentation Conventions The following conventions are used in this documentation: FEATURE Module or Function Title Screen or Window Title Buttons, Drop-down Lists, Radio Buttons, Fields and Keyboard Keys CONVENTION All indicated within the content of this document using BOLD CAPITALISED text. Example: Maintaining Settings in the SUPPLIER MAINTENANCE module. All indicated within the content of this document using Bold Italic text. Example: Select the supplier from the Supplier type screen. All indicated within the content of this document using Bold text. Example: Press Ctrl+P on your keyboard then click on the OK button. Shopkeeper Update Version

8 1.3 Enhancements Point of Sale SK-4551 Point of Sale to run multiple locations on a single system New environment variables have been implemented for point of sale so that you can control the location number for transactions generated by an individual pos. This only works for a point of sale connected to the head office database. Environment Variable: POS_REGISTER The register number used by Point of Sale. This will replace the existing environment variable TDCPOS_REG at some point in the future. POS_LOCATION The location number used by Point of Sale. Transaction created by this pos will have the nominated location number. SK-4596 Point of Sale on screen calculation of item on promotion Point of Sale has been updated to display the calculation of the promotional price on the screen. Examples: $100 less 15% Discount (for global discount or discount matrix with % discount) $100 less $10 Discount (for discount matrix with amount discount) Was $100 Now $80 (for item promotions) This is displayed on the screen as an extra line below the item on promotion. Shopkeeper Update Version

9 SK-4453 Clear Temporary Point of Sale file added to Desktop The shopkeeper desktop has been updated to include the function to clear point of sale temporary files: SK-4630 Tender Sequence Overrides The tender sequences have been updated to allow location overrides of available at pos and general ledger codes: This allows you to control by location what tenders are available at pos as well as what GL codes the transactions are posted to. Shopkeeper Update Version

10 1.3.2 Purchasing SK-4590 External Reference for Purchase Order Import / Receive Changes for external commitment of stock via the web service. Update the purchase order import format so that the external reference can be imported. Implement a Status on the Inventory Commit table so that a back order status can be checked. Purchase order receiving to update the status, commit and back order quantities. Purchase Order Import: The Purchase Order import format will be updated to include the external reference column: LAYOUT OF HEADER RECORD: Field Type Width Decimals Excel Col. Comment Record Type Character 10 A Must Contain HEADER B These s represents the Item Fields that are not used in the HEADER record and must be blank for the HEADER record. Supplier Account Number Numeric 5 C Supplier Account Number as per Supplier Maintenance screen. D E F Shop ID Character 10 G Shop ID of the location for the purchase order as per Shop Maintenance. H I J K Created Date Date 8 L Date the order was created M N O Remarks Character 254 P Must not contain commas or Carriage Returns such as the enter button. Q R S T U Promotion Logical 1 V Uses PO parameter "Specify Promotion as Default for new PO" if left blank. Group Order Flag Character 3 W GOS - for Store Group Order GOH - for Head Office Group Order Promotion ID Character 10 X ID will be imported if Promotion Flag is set to Yes or True. Opening Store Flag Logical 1 Y.T. OR T OR TRUE OR Y OR YES= TRUE,.F. OR F OR FALSE OR N OR NO = FALSE, Should be set to T (True) if the Purchase Order is for an opening of a new store. If not specified will be F (False) Expected Date Date 8 Z If not specified the date will default to 30 days from the created date. Issue PO Logical 1 AA.T. OR T OR TRUE OR Y OR YES OR 1 = TRUE,.F. OR F OR FALSE OR N OR NO = FALSE, Should be set to True to issue the Purchase Order. If not specified the purchase order will be imported as New. Shopkeeper Update Version

11 ImportRef Integer 9 AB Optional Reference field LAYOUT OF ITEM RECORD: Field Type Width Decimals Excel Col. Comment Record Type Character 10 A Required - Must contain ITEM Stock Code / PLU Character 20 B Required Quantity Numeric 12 4 C Required Price (EX GST) Numeric 12 4 D Required, uses current system Cost Price if left Blank. E F Shop ID Character 10 G This is the Shop ID of the location as per shop maintenance in Shopkeeper (applies only to GOH / GOS Order Types) Unit Pack Numeric 1 H 1 = Distribution Unit 2 = Sales Unit 3 = Factory Unit The default value if not specified is 2 ExtRef Character 50 I External Reference The external reference is optional. Where the external reference is provided the following updates will occur: The purchase order item will be updated with the external reference. The inventory commit status will be updated as On PO Purchase Order Receiving: All PO receiving functions will be updated to so that if an external reference exists on a purchase order item the inventory commit data is updated as follows: The Status will be updated to either part or fully received based on the quantity being processed. The back order quantity will be reduced and the commit quantity will be increased. This will result in the inventory item showing the stock as committed Shopkeeper Update Version

12 1.3.3 Sales Orders SK-4552 Implement Serial Numbers in Sales Orders The sales orders module now supports specifying serial numbers when an order is invoiced. A new parameter has been added to the system : Serial Number Fast Entry When in fast entry mode it allows for the scanning of serial numbers instead of selecting one from a list of available numbers. This parameter also works at Point of Sale. Invoices and the Point of Sale Receipt have been updated to print the serial number attached to items. To activate this, inventory items need to be flagged as using serial number using an inventory import or maintenance screen. Shopkeeper Update Version

13 1.4 Items Resolved Accounts Payable SK-4580 Supplier Maintenance error The issue was reported in Version 8.0 affecting customers using the Accounts Payable module and was first reported on 07/10/2013. When trying to search for a supplier name a Subscript is outside defined range error may occur. SK-4391 Supplier Payment Allocation Imbalance tool The issue was reported in Version 8.0 affecting customers using the Accounts Payable module and was first reported on 09/09/2013. When a supplier is linked to another using the agency function both accounts appear in the supplier payment allocation imbalance report when they are not out of balance Accounts Receivable SK-4581 Account Maintenance Parent Account The issue was reported in Version 8.0 affecting customers using the Accounts Receivable module and was first reported on 07/10/2013. When tabbing through items on the screen you would get stuck on the Bill To / Parent Account. SK-4568 Statement Printing with outstanding invoices The issue was reported in Version 8.0 affecting customers using the Accounts Receivable module and was first reported on 02/10/2013. When statements were printed with outstanding invoices it would not to multiple addresses when using document rules. SK-4536 Auto Account Code generation The issue was reported in Version 8.0 affecting customers using the Accounts Receivable module and was first reported on 25/09/2013. If the system has alpha numeric account codes the auto generate function is issuing the same account code even if it already exists. SK-4351 Statement with document rules The issue was reported in Version 8.0 affecting customers using the Accounts Receivable module and was first reported on 01/08/2013. Specifying multiple addresses for account statements did not work. The statement was only being ed to one of the s specified. Shopkeeper Update Version

14 1.4.3 Banking SK-4342 Actual Entry / Bank Deposit The issue was reported in Version 8.0 affecting customers using the Banking module and was first reported on 30/07/2013. When using actual entry followed by prepare bank deposit, the home location of a user was being reset Customer Orders SK-4449 Deleting Customer Name now creates log entries The issue was reported in Version 8.0 affecting customers using the Customer Orders module and was first reported on 22/08/2013. Deleting a customer from the Name Maintenance screen now creates an entry in the shopkeeper log table. SK-4421 Logging of Customer Order status change The issue was reported in Version 8.0 affecting customers using the Customer Orders module and was first reported on 22/08/2013. The log entry generated by customer order status changes now includes both the location and the order number. SK-4762 Customer Order Type with Commit SOH not set The issue was reported in Version 8.0 affecting customers using the Customer Orders module and was first reported on 26/11/2013. The on customer order quantities on the inventory item were being updated incorrectly when the Commit Soh flag on the order type was not set which caused negative On CO quantities. Shopkeeper Update Version

15 1.4.5 General Ledger SK-4338 Bank Reconciliation screen The issue was reported in Version 8.0 affecting customers using the General Ledger module and was first reported on 29/07/2013. The bank reconciliation screen inverted the Plus and Less figures which resulted in the balance being calculated incorrectly. SK-4371 Chart of Accounts, Alias in use error. The issue was reported in Version 8.0 affecting customers using the General Ledger module and was first reported on 06/08/2013. Using the chart of accounts screen just after doing an account manual invoice would generate an Alias name is already in use error. SK-4348 Balance Sheet Report. The issue was reported in Version 8.0 affecting customers using the General Ledger module and was first reported on 31/07/2013. When running the balance sheet report and comparing with previous year, duplicate lines would appear on the report Inventory SK-4338 Copy Send selecting by Division The issue was reported in Version 8.0 affecting customers using the Inventory module and was first reported on 26/09/2013. When selecting locations by Division the incorrect locations would be marked. SK-4756 Inventory Maintenance Search sceen slow The issue was reported in Version 8.0 affecting customers using the Inventory module and was first reported on 25/11/2013. When using the F7 search function the screen was slow to load. SK-4763 Inventory Maintenance Shop screen showing negative On Bo The issue was reported in Version 8.0 affecting customers using the Inventory module and was first reported on 25/11/2013. The calculation for back order quantities using the inventory commit table was incorrect. Shopkeeper Update Version

16 1.4.7 Layby SK-4611 Layby Bulk Suspend The issue was reported in Version 8.0 affecting customers using the Layby module and was first reported on 17/10/2013. On the layby bulk suspend screen if you searched for a customer and entered an apostrophe an error occurred Point of Sale SK-4455 Synchronise running multiple times The issue was reported in Version 8.0 affecting customers using the Point of Sale module and was first reported on 23/08/2013. Synchronise has been updated so that it can only run once. SK-3999 Credit Note button on tender screen The issue was reported in Version 8.0 affecting customers using the Point of Sale module and was first reported on 01/05/2013. The credit note button was only active when the cash tender was selected. SK-4808 Auto Accumulate and Value Added tax calculation The issue was reported in Version 8.0 affecting customers using the Point of Sale module and was first reported on 10/12/2013. When value added tax is active and pos was set to auto accumulate items, the tax calculated was doubled. Shopkeeper Update Version

17 1.4.9 Polling SK-4520 Customer Order processing / rejection The issue was reported in Version 8.0 affecting customers using the Polling module and was first reported on 18/09/2013. If a customer order completion transaction is processed before the order creation transaction it was not being rejected. SK-4500 Sales Tranactions appearing out of sequence The issue was reported in Version 8.0 affecting customers using the Polling module and was first reported on 10/09/2013. When looking at sales transactions in the inventory maintenance screen they would appear out of sequence. Sales Processing has been updated so that sale items are processed in the correct line no sequence. SK-4436 Mini profile data at the store The issue was reported in Version 8.0 affecting customers using the Polling module and was first reported on 21/08/2013. When a mini profile is processed at the store, data deleted at head office was not being removed at the store. SK-4636 Direct Deposit and Other bankable Tenders The issue was reported in Version 8.0 affecting customers using the Polling module and was first reported on 21/08/2013. When processing sales for bankable tenders that are not involved with a bank deposit it was not posting entries to the nominated GL code. SK-4636 Security polled to stores The issue was reported in Version 8.0 affecting customers using the Polling module and was first reported on 10/10/2013. Security defined in the desktop is now polled to stores by all available polling mechanisms. This includes Security Policies and Access definitions, User Groups, Users. SK-4650 Customer Order fulfillment processing The issue was reported in Version 8.0 affecting customers using the Polling module and was first reported on 1/11/2013. When a new customer order is being processed the new fulfilment columns on the order item table were not updated. SK-4650 Customer Order Payments processing The issue was reported in Version 8.0 affecting customers using the Polling module and was first reported on 1/12/2013. When a new customer order is processed with multiple payment tenders the order pay data may not be saved correctly. Shopkeeper Update Version

18 SK-4727 Process Name trickle XML file at head office The issue was reported in Version 8.0 affecting customers using the Polling module and was first reported on 15/11/2013. A new customer name entry created at the store using the web service now creates a trickle xml file and sends this to head office. Head office processing has been updated to process this file. SK-4798 Process error for refund by reference The issue was reported in Version 8.0 affecting customers using the Polling module and was first reported on 06/12/2013. When processing a refund by reference that also involved a manager pin override the system would generate an error. Shopkeeper Update Version

19 Pricing SK-4576 Promotion Maintenance Setting locations The issue was reported in Version 8.0 affecting customers using the Pricing module and was first reported on 04/10/2013. Editing locations of a promotion would take a very long time to complete. SK-4573 SQL Message Cannot insert duplicate row The issue was reported in Version 8.0 affecting customers using the Pricing module and was first reported on 03/10/2013. This error would occur in promotion maintenance when adding items. SK-4718 Receipt Voucher To Dates. The issue was reported in Version 8.0 affecting customers using the Pricing module and was first reported on 14/11/2013. The default value for times in the receipt voucher To Dates have been changed from 09:00 to 23: Purchasing SK-3869 Prevent Maintenance of PO while it is being imported The issue was reported in Version 8.0 affecting customers using the Purchasing module and was first reported on 19/03/2013. A new purchase order status has been implemented so that a purchase order can not be maintained while it is being imported. SK-4646 PO Import for SBT Suppliers The issue was reported in Version 8.0 affecting customers using the Purchasing module and was first reported on 30/10/2013. When importing purchase orders for SBT suppliers the cost is set to zero reguardless of the cost specified in the import file. Shopkeeper Update Version

20 Sales Analysis SK-4601 Refund Listing The issue was reported in Version 8.0 affecting customers using the Sales Analysis module and was first reported on 15/10/2013. If more than 1 of the same item was refunded on a transaction it would only show one of them on the report. SK-4562 Slow / Fast Movement reports The issue was reported in Version 8.0 affecting customers using the Sales Analysis module and was first reported on 01/10/2013. On the Stock Code and PLU Slow / Fast movement reports an error occurred when specifying a logical field (eg inactive) in the selection criteria Sales Order SK-4341 Variable LLEXECUTE is not found The issue was reported in Version 8.0 affecting customers using the Sales Order module and was first reported on 30/07/2013. A variable not found error occurred when invoicing a sales order that contained an item which was a kit with a type of Pack Of. SK-4341 Invoices to Print Paid and Balance The issue was reported in Version 8.0 affecting customers using the Sales Order module and was first reported on 18/11/2013. Invoices now print the paid and balance on the footer of the invoice. SK-4773 Sales Order Import error The issue was reported in Version 8.0 affecting customers using the Sales Order module and was first reported on 18/11/2013. When a sales order was imported for a customer that had discount structures the following error occurred: SQL Message 8115 Arithmetic overflow error converting varchar to data type numeric Stocktake SK-4810 Import Count PDT format error The issue was reported in Version 8.0 affecting customers using the Sales Order module and was first reported on 10/12/2013. When a file was being imported and an item in the file was not frozen an error occurred: Must specify addition parameters. Shopkeeper Update Version

21 System SK-4631 Diary Entry SQL Message 8152 The issue was reported in Version 8.0 affecting customers using the diary entry system and was first reported on 25/10/2013. Entering a subject of more than 50 characters would result in an SQL error.. SK-4452 Import Template Error The issue was reported in Version 8.0 affecting customers using import templates and was first reported on 25/10/2013. When using the import template function to import inventory items a Too many columns error may occur. SK-4357 Locations assigned to staff The issue was reported in Version 8.0 affecting customers using Staff Maintenance and was first reported on 02/08/2013. Editing a staff member and changing the location assignment would affect locations displayed in the inventory maintenance screen. SK-4714 Maintenance screens causing locking The issue was reported in Version 8.0 affecting customers using the system and was first reported on 13/11/2013. Depending on key stokes / action performed on several maintenance screens in the system records would remain locked and this would hold open an SQL transaction which could cause locking issues for other users Vip SK-4548 Vip Points Issue / Redemption The issue was reported in Version 8.0 affecting customers using the VIP module and was first reported on 26/09/2013. The recent changes to point of sale to allow live redemption of points used the same parameter for calculating points as issuing did. This has now changed so that separate parameters are used to calculate points for issue and redemption. Shopkeeper Update Version

22 1.5 Help Updates The following help files were amended with this update: Shopkeeper Update Version

23 Schema Changes in The Schema Changes in Shopkeeper are described in this section in the following topics: New Tables Updated Tables New Parameters 1.6 New Tables No new tables were added. Shopkeeper Schema Changes in

24 1.7 Updated Tables The following tables were updated: SeriTran FIELD NAME TYPE LENGTH COMMENTS Sonum Numeric 10 Sales Order number SoUnique Character 10 Item Unique Id InvItems FIELD NAME TYPE LENGTH COMMENTS SoUnique Character 10 Item Unique Id InvCommit FIELD NAME TYPE LENGTH COMMENTS Status Integer 1 = New 2 = On PO 3 = Part Received 4 = Fully Received The default value of this column is TenderSequence FIELD NAME TYPE LENGTH COMMENTS At_Pos Bit GL_Code Varchar 10 Shopkeeper Schema Changes in

25 1.8 New Parameters The following parameters have been added to the system: Inventory (76) Serial Number Fast Entry. Yes / No Default Yes Inventory (77) Use Serial Number Cost. Yes / No Default No. Shopkeeper Schema Changes in