E-Government Applications & it s implementation

Transcription

1 E-Government Applications & it s implementation IT- enabled Public Financial Management Systems A case study IT-based National PFM Systems Government Receipt Electronic Bill Presentation & Payment Government Payment Electronic Fund Transfer Sansar Jung Dewan IT Director, FCGO Governments PFM Functions Budget Formulation & Control Budget Execution Others Release & Payment Receipt Management Accounting & Reporting Federal LMBIS/BMIS Budget Ceiling Line item & Activity wise budget propose Budget finalization & approval Budget authorization Virement & Source change Additional budget/ Supplementary Budget BCS Recording of virement, source change, additional budget TABUCS Line item & Activity wise budget preparation TSA Budget Release Deposit Payment Other Funds Payment EFT Integration Commitment Recording (partial) RMIS Revenue Collection, Accounting & Recording Electronic Bill Payment (EBP) DMA Standalone MS Access Accounting & recording external & domestic loan/borrowing INVESTMENT MANAGEMENT Share Investment/Divestment Loan Investment & Principal Refund Manual CGAS Authorization Central Level Accounting Deposit Accounting Other Funds Accounting Integration with TSA TABUCS Activity based accounting Payroll Authorization Central Level Accounting Deposit Accounting Other Funds Accounting Beruju Recording (entry & clearance) Annual Procurement Plan FMIS - DoR Activity based accounting Authorization Central Level Accounting Contract Contingency recording Contract Management System (separate system) Only up to Department level FMIS Consolidated financial reporting MIS & Data Repository NPSAS Reporting Tool Consolidation of financial transactions of the central economic entities Excel based tool Treasury Operations Manual AMIS Aid Management Project & Activities details Recording of Commitment, Disbursement Post-earthquake Assistance Portal PMS Pension record & disbursement PAIS Recording of land, building & vehicle 1

2 Governments PFM Functions Budget Formulation & Control Budget Execution Others Release & Payment Receipt Management Accounting & Reporting State SUTRA Budget Ceiling Line item & Activity wise budget propose Budget finalization & approval Based on new COAs, 2017 State TSA Budget Release Deposit Payment Other Funds Payment Manual Manual Local SUTRA Budget Ceiling Line item & Activity wise budget propose Budget finalization & approval Based on new COAs, 2017 Used by around 172 Local Governments SUTRA Activity based accounting Treasury Accounting Used by around 70 Local Governments FCGO s Initiation Through DTCOs Excel based Tool for Annual Financial Statements Status: Fiscal Transfer MARS Based on Local Self- Governance Act, 1995 Revenue Collection Management Office Administration PIS Inventory Accounting Piloted only in KMC Digitization of Payments & Receipts Digitization of payments should be integrated into PFM Systems Electronic Fund Transfer (EFT) - digitization of Government payment Electronic Bill Payment (EBP) - digitization of Government receipt EFT & EBP must be enhanced and scaled-up with proper integration with National e-payment and include all payment channels (card payment, internet banking, mobile banking, and digital wallet) 2

3 Digitization of Payments & Receipts Contd Electronic Fund Transfer (EFT) - digitization of Government payment Enabling TSA Usage Fiscal year 2075/76 Benefits Total Number of Transactions through EFT: 108,557 Total percentage of payment made through EFT : 18.17% Digitization of Payments & Receipts Contd Electronic Bill Payment (EBP) - digitization of Government receipt Enabling RMIS Usage Total Online Users : 891 Total Online RMIS Vouchers : 4606 Total no. of e-payment transaction : 814 E-Payment Rev Amount: 1,12,41, Benefits 3

4 Requirements for Information Technology & Infrastructure Enterprise Architecture Technology Platform IT Infrastructure IT Services & Support PFM Systems as Critical Systems Others Optimum Suitability of Core IT Applications Integrated Financial Management Information System (IFMIS) Transitioning to single platform system, or integrated systems to support next generation and complete IFMIS/ System of Systems business capability Whole of the Nation consolidated reporting 4

5 Digital Transformation 5

6 6

7 E-Government ICT - enabled public service delivery Enables public services & their delivery Websites & portals Mobile & especially smart phones Social Media Kiosks Drones More affordable & effective than traditional supply channels Enables more targeted, personalized and up-to-date service design and delivery Access Convenience, 24/7 Savings in time Cost of travel to offices 7

8 ICT-enabled user-centric public services User-driven and user-personalized services Co-creation -E-Government Survey,

9 -Countries that have advanced more than 30 positions in the 2018 EPI ranking -Government Survey, 2018 E-Government & Digital Divides Table: A selection of digital divides from access to useful usage -E-Government Survey,

10 Trends in transactional online services -E-Government Survey, 2018 Social Media citizens are sharing ever more with each other on social media platforms and tend to consult other citizens, rather than the government, for advice. Put another way, they increasingly use the social signal and social search to organize and improve their lives. Governments thus need to recognize the value of collaboration and crowd-sourcing, which enable citizens and others to contribute as cocreators - E-Government Survey, 2018 Fix-My-Street enables individuals to report broken or failing infrastructure & other local problems makes governments more transparent Issues 10

11 Social Media Has social media decentralized power? Can it enable citizens to connect or hold public institutions accountable? Can governments combat or leverage social media? IT Governance 11

12 2.1 Key Challenges of Using IT Overview Keeping IT Running Keeping IT running Aligning IT with Business Optimizing costs Aligning IT with business Delivering Value Mastering complexity Delivering value Security Regulatory compliance Security 2.2 Introduction to IT Governance Key Internal Stakeholders Key External Stakeholders Key Benefits from Effective IT Governance Increased efficiencies and optimized costs Better returns on IT-related investments Confidence and trust of senior management Transparent and meaningful management information about IT performance Solutions and services that are reliable, secure, and aligned with business needs and priorities A nimble enterprise that can respond quickly to changing IT-related requirements Trust ROI Incidents Risks Failures Benefits Costs Transparency 12

13 2.3 Module Summary Enterprises typically face the following IT challenges that drive the need for IT governance: o Keeping IT running o Aligning IT with business o Value o Security o Regulatory compliance o Mastering complexity o Costs Governance ensures that stakeholder needs, conditions and options are evaluated to determine balanced, agreed-on enterprise objectives to be achieved; setting direction through prioritization and decision making; and monitoring performance and compliance against agreed-on direction and objectives. Internal and external stakeholders have a stake, and roles to play, in the appropriate implementation of IT governance. Their buy-in to the plan and clarity of responsibilities is critical to a successful implementation. Effective IT Governance provides various benefits: o More reliable services o Greater transparency o Responsiveness of IT to business o Confidence of the top management o Higher Return on Investment (ROI) 13