The SAP* General Ledger

Transcription

1 Eric Bauer and Jorg Siebert The SAP* General Ledger.a ^.. Galileo Press Bonn Boston

2 Contents Introduction The Path to New G/L in SAP ERP Background SAP R/3-Based Solutions for Financial Accounting The Fragmentation Problem Enhancement Package Technology New General Ledger Additional Functionality in General Ledger Parallel Accounting Default Field Extension Segment Reporting Document Online Split Real-Time Integration of CO into Fl Conclusion Features of the Ledgers Basis of the Ledgers Leading Ledger Non-Leading Ledgers Data Concept Changes to the Definition and Assignment of the Ledgers Defining Ledger Groups Scenarios Defining and Assigning Scenarios for Ledgers Scenario Views: Data Entry View and 67 General Ledger View "Business Area" Scenario "Profit Center Update" Scenario 76

3 "Preparations for Consolidation" Scenario Adding Customer Tables in Enjoy Transactions Profit Center Accounting in New General Ledger Financial Statement for Each Profit Center Allocations in the General Ledger Planning in the General Ledger Enhancements for Planning with Enhancement Package Authorization Check for Profit Center Evaluations Assignment Monitor for Profit Centers Reposting in Controlling Online Posting of Follow-Up Costs Accounts Receivable and Accounts Payable Accounting Asset Accounting Integration with Materials Management Create Purchase Order Post Goods Receipt Check Incoming Invoice with Purchase Order Reference Reduce and Post Vendor Invoice Display Accounting Documents Period-End Closing Representative Ledger Period Control with Three Periods 202

4 Sample Restrictions Periods for each General Ledger Account Conclusion Assignment Object Approaching Uniform Accounting Standards Leading Valuation Approach Basic Principles Data Storage Location Mapping via Parallel Accounts Mapping via Parallel Company Codes Mapping via Special Ledgers Mapping via New General Ledger Storage Location Conclusion Fixed Assets Valuation Variances Scenario Asset Acquisition Depreciation Posting Run Asset Retirement with Revenue Configuring Asset Accounting Current Assets Inventory Valuation Receivables Valuation Securities Valuation Provisions Posting and Clearing Specific to Ledger Groups (Enhancement Package 3) Business Context Indicators in the Master Record Required Customizing Settings "Ledger Group-Specific Clearing for G/L Accounts" Indicator of Use Process of Posting and Clearing Specific to Ledger Groups Restriction Accounts for Posting and Clearing Specific to Ledger Groups Switching from G/L Accounts to Open Item Management 285

5 4.9.1 Customizing Settings Sample Posting for the Switch to Open Item Management for G/L Accounts Conclusion Reasons for Document Splitting Concept Active Split Passive Split Clearing Line Items Data Concept Examples of Applying Active and Passive Splits Example of an Active Split Simulating the General Ledger View Document Simulation in Expert Mode Example of a Passive Split Configuration Item Category Business Transaction Splitting Method Definition of Document Splitting Characteristics Default Account Assignment Inheritance Activation Splitting Rules Special G/L Transactions Wizards for Customizing the Document Splitting Periodic Processing Conclusion Activating New General Ledger 6.2 Migration Projects Migration as a Discrete (Sub)Project

6 6.2.2 Other Independent Projects The Phase Model of Migration SAP Service for Migration Content of the SAP General Ledger Migration Service Migration Cockpit SAP System Landscape Remote Service Session for Scenario Validation Remote Service Session for Test Validation Delivery of Service Sessions Booking the Service Migration Scenarios Overview of the Scenarios Scenario Scenario Scenario Scenarios 4 and Scenario Scenario Looking Ahead Migration Cockpit Overview Setup Phase Checkup Phase Preparation Phase Migration Phase Validation Phase Activation Phase Conclusion 431 j BIOS 7.1 SAP Consulting Parallel Accounting Balance Sheets for Subaccount Assignments Selected Aspects of Implementation Additional Fields in New General Ledger Using Document Splitting 436

7 7.1.6 Limits and Constraints on the Profit-Center Balance Sheet Reporting vs. Operational Management Further SAP Developments Legacy Data Transfer Lessons Learned Accenture GmbH Customer Description and Initial Situation Challenges of the Project Constitutional Project Decisions Conclusion Siemens IT Solutions and Services Initial Situation The "New G/L" Project Success Factors and Lessons Learned from the Project ConVista Consulting AG Motivation and Implementation of Technical Requirements Experiences Gained from the Projects Experiences from Live Operation and Functional Aspects Conclusion J&M Management Consulting Initial Situation Updating Master Data Configuring New General Ledger Reporting Migration Project Conclusion Conclusion 477 A Frequently Asked Questions 479 B The Authors 497 Index 499