ARCHIBUS in Universities and Medical Centres

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1 Space and Inventory Management Standards and Reporting Indirect Cost Recovery Operations and Maintenance Asset Management Emergency Preparedness Condition Assessment Environment + Sustainability Capital Budgeting Project Management Operational KPIs & Metrics Performance Measurement Lease & Property Administration Strategic Master Planning ARCHIBUS in Universities and Medical Centres

2 i ARCHIBUS in Universities and Medical Centres: The Intelligent Solution for More Cost-Efficient Facilities Management ARCHIBUS increases the facilities management capabilities of professionals at the university level with immediate access to all the data they need to offer the services their institutions demand. Prestigious universities and medical schools throughout the world rely on ARCHIBUS to help them decrease costs and improve the efficiency and aesthetics of their learning environments. With over 30 years of broad and deep experience, ARCHIBUS is constantly evolving its software solutions to meet the ever-expanding needs of educators. Universities using ARCHIBUS: City University of New York (US) Curtin University (AU) Deakin University (AU) Duke University Medical Center (US) Hong Kong Academy for Performing Arts (HK) Johns Hopkins University (US) Massachusetts Institute of Technology (US) MD Anderson Cancer Center (US) National University of Singapore (SG) Princeton University (US) Stanford Hospital & Clinics (US) The Nebraska Medical Center (US) University of Bologna (IT) University of the Creative Arts (UK) University of Edinburgh (UK) University of North Carolina-Charlotte (US) University of Texas Medical Branch (US) Wuhan University (CN) Duke University Medical Center Durham, NC 400 buildings, approximately 12 million sq. ft., all of it managed by ARCHIBUS Space Inventory & Performance; Space Management; Strategic Master Planning; Overlay with Design Management for AutoCAD; Asset Portal Needed to unite space-tracking data from a variety of sources to create a single accurate database Increased confidence in the space data; easier indirect cost recovery reporting; enhanced planning and budgeting capabilities

3 1 The City University of New York New York City, New York 300+ buildings on 640 acres totaling more than 28 million sq ft of space serving 540,000 students at 24 campuses Space Management; Building Operations Management; Emergency Preparedness; Furniture & Equipment Management; Overlay with Design Management for AutoCAD; Real Property & Lease Management; Strategic Master Planning; Telecommunications & Cable Management Twenty separate databases, lack of standardization, need for central data access, streamlined maintenance, and space/cost analysis Standardization of FM database platform and processes; increased accuracy; space/cost rationalization; 27% increase of indirect cost recovery from federal research funding, 38% increase University for the Creative Arts Campuses at Canterbury, Epsom, Farnham, Maidstone and Rochester, England 5 campuses in southeastern England, 30 buildings, approximately 610,000 sq. ft. of classroom and other space, more than 6,500 students, approximately 800 faculty and staff Space Inventory &Performance; Personnel & Occupancy; Space Chargeback; Space Management; Condition Assessment; Building Operations Management; Environmental Sustainability Assessment; Room Reservations; Strategic Master Planning Greater space inventory accuracy for government reporting; more cost-efficient space allocation; enhanced operational efficiency; ARCHIBUS Web Central access Improved space allocation and data accuracy; enhanced reporting capabilities for compliance and administrative purposes; greater productivity; reduced cost and duplication of effort

4 2 Advanced Technology Tools for Exceptional Management Outcomes Maintaining safe, functional, and compliant facilities and related infrastructure, while minimizing operating costs and maximizing potential reimbursement, can be a difficult balancing act. Given this challenge, it is crucial to effectively track, analyze, and report facilities-related information that supports strategic decision-making. Every day, educational institutions efficiently perform their core mission by using the software industry s leading integrated real estate, facilities, and infrastructure management solution: ARCHIBUS. Benefits Maximizes funding and reimbursements through accurate, defensible space utilization data Creates a central information repository to better analyze space allocation scenarios and improve strategic planning Minimizes unnecessary expenditures by optimizing the acquisition, use, and maintenance of physical assets and infrastructure Streamlines the work order process to improve productivity and customer satisfaction Incorporates a geospatial perspective for enhanced analysis and decision-making University of New South Wales Sydney, Australia 222 buildings, 7.75 million sq. ft., 139 acres of maintained grounds, 50,000+ students, 5300 staff Space Management, Project Management, Clean Building, Emergency Preparedness, Condition Assessment, Asset Management, On Demand Work, Preventive Maintenance, ARCHIBUS Mobile Framework, Hoteling Eliminate Excel spreadsheets; access online FM data from a centralized data repository; streamline FM processes and data input and access using web-based and mobile applications $500,000 in reactive maintenance costs recovered using custom workflows; annual space audits completed in 2 weeks; increased ability to handle scheduled and unscheduled work requests; approximately 50% reduction in service calls manually logged by FM department

5 3 WUHAN UNIVERSITY University of Massachusetts Medical School, UMass Memorial Health Care Worcester, Massachusetts Approximately 8 million sq. ft. of space; 146 owned and leased buildings; ±300 acres of land Space Inventory & Performance; Personnel & Occupancy; Space Chargeback; Enterprise Move Management; Lease Administration; Smart Client Extension for AutoCAD & Revit; Geospatial Extensions for ESRI Eliminate manual processes; automate collection of space management, lease, and move data; establish uniform GIS standards, automate GIS data collection, for improved campus mapping and way-finding Automated collection of space management and geographic data; savings of thousands of dollars in operational costs; reduction in man hours required for related administrative tasks Wuhan University Wuhan, China 55,000 students; 38 colleges, 991 buildings; ± 26 million sq. ft. Space Inventory & Performance; Service Desk; Overlay with Design Management for AutoCAD & Revit Consolidate space data and drawing information due to a merger of 4 large educational institutions Consolidation of, and easy access to, space management information and CAD drawings; more accurate chargebacks; streamlined compliance reporting

6 4 Safe, Compliant University Medical Facilities with ARCHIBUS It is critical for university medical facilities to perform at the same level of excellence that is expected of their teaching faculty. That s why medical schools increasingly rely on ARCHIBUS to optimize their use of space, track the location and reliability of equipment, enhance life safety planning, and create a safe and aesthetically pleasing environment in which to learn and care for patients. The centralized collection and sophisticated analysis of a facility s operational and asset data by ARCHIBUS helps ensure more cost-efficient practices. And savings from those more efficient management processes can be invested in environmental and other projects to further enhance regulatory and facility goals. Benefits Provides comprehensive data collection, tracking, and reporting capabilities to comply with regulatory requirements Maximizes reimbursements from third-party payers through accurate, defensible space utilization data Improves operational effectiveness and minimizes unnecessary expenditures by optimizing the acquisition, use, and maintenance of physical assets and infrastructure Increases uptime of facilities and biomedical-related equipment through improved maintenance practices Streamlines the work order process to improve pro ductivity and customer satisfaction Achieve Payback in Less Than 6 Months Commercial-off-the-shelf (COTS) delivery enables deployment as fast as 30 days with payback within 6 months Open system architecture enables easy data exchange with other ERP systems and data sources Scalable, modular software lets users assemble a solution that best fits their requirements and budget The Nebraska Medical Center Omaha, Nebraska 4.6 million sq. ft. of clinical/educational space at multiple campuses, 621 acute care beds, 6000 employees including 350 resident physicians training 1000 students each year Preventive Maintenance, On Demand Work, Condition Assessment, Space Inventory & Performance, Space Chargeback, Personnel & Occupancy, Enterprise Move Management, Project Management, Emergency Preparedness, Environmental Sustainability Assessment, Smart Client Extension for AutoCAD Improved preventive maintenance management for greater operational efficiency and regulatory compliance More proactive maintenance practices; improved regulatory compliance; increased data accuracy; streamlined survey processes

7 5 Hong Kong Academy for Performing Arts Wan Chai, Hong Kong Approximately 600,000 sq. ft. of classroom and performance space; annual facilities management budget of 12.5 million HK Dollars ($1.6M US); 23,000 total student enrollment Space Management; Overlay with Design Management for AutoCAD & Revit; Building Operations Management; Call Center Wizard; Condition Assessment Eliminate manual facilities management processes; increase work order efficiency with mobile devices; reduce paper use and reporting time Centralized, more accurate data and reporting; streamlined work order management processes; consistent CAD standards; 70%+ reduction in paper use and report generation time Princeton University Princeton, New Jersey, USA 180 buildings, 10 million sq. ft., 500 acres, 7900 students, $282 million construction/maintenance budget, 63,000+ work orders annually Space Inventory & Performance Management, Portfolio Management, Building Operations Management, Strategic Master Planning, Emergency Preparedness, Asset Portal, Clean Building, MSDS Management, ARCHIBUS Mobile Framework Improved space, maintenance, and asset management More cost-effective space/building management, enhanced indirect cost recovery, efficient asset management, improved customer service with mobile apps

8 6 Become a More Agile Institution with ARCHIBUS Today s agile organization must be able to redefine its mission and quickly restructure its resources to successfully compete in global, international, national, regional and local economies. To meet these critical needs, ARCHIBUS offers advanced features and functionality, including: User Interfaces and Context-Sensitive Training and Help Apps Expanded ARCHIBUS Mobile Apps Performance Metrics Frameworks ARCHIBUS Enterprise Information Modeling Intelligent BIM And other Intelligent Apps All of these enable additional success through ARCHIBUS integration with legacy systems in support of established or re-designed business practices. The result is greater productivity through improved workflow processes, the incorporation of ARCHIBUS Apps and more. In addition, to support your planning and implementation needs, we offer the services of our international ARCHIBUS Federated Eco-System of real estate and facilities management sales and service professionals. Their years of experience, gained from thousands of implementations worldwide, is your assurance of being able to achieve your operational goals. Create more efficient real estate, infrastructure, and facilities management practices while improving your learning environments with ARCHIBUS. Rapid Deployment Capabilities Commercial-off-the-shelf (COTS) delivery enables deployment as fast as 30 days with payback within 6 months Open system architecture enables easy data exchange with other ERP systems and data sources Scalable, modular software lets users assemble a solution that best fits their requirements and budget National University of Singapore Singapore Approx 100 buildings and ± 580, 000 m 2, all managed by ARCHIBUS ARCHIBUS Application: Space Management, Space Allocation Reason for Implementing: Increase space efficiency, tracking of space, and easy updating of space data Better space management and improved reporting capabilities

9 7 University of Texas Medical Branch Galveston, Texas 288 buildings, 7.5 million sq. ft., 23,000 rooms, 430 AutoCAD drawings, 150 acres Asset Portal, Space Inventory & Performance, Space Chargeback, Personnel & Occupancy, Emergency Preparedness, Condition Assessment, Building Operations Management, Reservations, Furniture & Equipment Management 3rd Party Applications: PeopleSoft Human Resources and Accounting; Banner scheduling software Greater online capabilities for space analysis/reporting; better A21 indirect research cost recovery; leverage BIM processes; better documentation of disaster insurance claims Online space surveys; increase in indirect cost recovery; BIM integration; greater insurance claims reimbursement Website: Curtin University Australia Approximately 290,500 m 2 (3 million sq. ft.) of space; 341 owned and leased buildings; occupying more than 120 hectares (approximately 300 acres) of land. On Demand Work; Preventive Maintenance; Project Management; Condition Assessment; Asset Portal; Client Extension for AutoCAD & Revit; Service Desk; Space Inventory & Performance; Personnel & Occupancy Eliminate manual processes; optimise space management; introduce a project administration tool; improve management of parks and gardens; introduce GIS for improved campus mapping, way-finding and geospatial business intelligence. Reduction in resource load for administrative processes; achievement of significant improvements in facilities management processes and systems; operational cost savings and improved reporting.

10 8 Wake Forest University Baptist Medical Center/Wake Health Services Winston-Salem, North Carolina, US Medical center and teaching hospital comprising 216 Buildings, 6,965,415 sq. ft. Space Inventory & Performance, Smart Client Extension for AutoCAD, Condition Assessment, Environmental Sustainability Assessment, Emergency Preparedness, Building Operations Management, Strategic Master Planning, Furniture& Equipment Management Improved space planning to monitor room inventory and space allocation per department and room Wake Health Services has used their room inventory to facilitate the ongoing planning and execution of their regular space needs. They have used the group inventory to keep financial records in line with the actual use of the space. Johns Hopkins Health System Baltimore, Maryland, US 8.2 million sq. ft., 44 buildings, 33,600 rooms Space Inventory & Performance, Service Desk, Space Management, Overlay with Design Management for AutoCAD More detailed tracking of buildings, rooms, and floor plans for improved departmental space allocation, accurate departmental chargeback, optimized Federal indirect cost recovery on research grants. Improved asset tracking and space allocation; accurate departmental charge-back; better indirect cost recovery; increased reporting and export capabilities.

11 About ARCHIBUS, Inc. and the ARCHIBUS Federated Eco-System ARCHIBUS is the #1 solution in the world for real estate, infrastructure and facilities management. For over 34 years, ARCHIBUS innovations have fostered intuitive business transformation and optimized intelligent asset lifecycle management. With ARCHIBUS, organizations can use a single, comprehensive, integrated solution to make informed strategic decisions that optimize return-on-investment, lower asset lifecycle costs, increase enterprise-wide productivity and profitability, and create world-class value saving their organizations over $100 billion each year. The ARCHIBUS Federated Eco-System is the largest of its kind in the world, currently including: over 8 million ARCHIBUS users who manage over 22 million buildings and properties; over 1,700 ARCHIBUS Business Partners who provide cost- effective/value-driven community, local, regional, national, international, and global support in over 190 countries and more than 30 languages; and, over 160 ARCHIBUS and ARCHIBUS Solution Center Offices. Organizations who utilize ARCHIBUS report real estate, infrastructure and facilities-related cost savings as high as 34%. ARCHIBUS, Inc. is headquartered in Boston, Massachusetts. Visit Workplace & Facilities Workplace Infrastructure Space Planning & Management Space Allocation & Occupancy Chargeback, Strategic Planning Move Management Single or Group Moves Scenario Planning Workplace Services Service Desk, Hoteling Reservations Call Center Fleet Management p O Asset Management Furniture, Equipment IT Asset Tracking / Allocation Cabling Connectivity t E E n a i m i b z l e e A l Enterprise Information Modeling rr P l e o s c a e t t e e e v r Real Estate Portfolio Management Properties, Leases, Costs & Invoicing Chargeback, Forecasts Capital Project Management Capital Budgeting Project Management Condition Assessment Commissioning Environmental & Risk Management Energy, Carbon Footprint Certification, Compliance HazMat & MSDS Waste Management Sustainability, EH&S Business Continuity Building Operations On Demand & Planned Maintenance Condition Assessment Real Estate & Property Engineering & Operations 18 Tremont St. Boston, MA USA Tel: The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World Over 8 million users prove it daily saving their organizations over $100 billion annually 2015 ARCHIBUS, Inc. All rights reserved.