SAP Fieldglass - a strategic discussion

Transcription

1 SAP Fieldglass - a strategic discussion Johan Söderström, Senior Executive Sales Stockholm roundtable Use this title slide only with an image

2 Fundamental Shift in Composition of the Workforce Future talentpool Is our contingent workforce aligned with our total workforce plan? (C-suite) Full-time Employees External Workers 30-80% of total workforce is comprised of non-employees 2

3 Company Wallet of Spend Categories 7% Travel & Expenses Global capital and operational pending for the Global 2000 distributed across different categories. Source: Spend Categories for Global Top % Indirect & MRO Contingent Labor & Services 46% 26% Direct & Supply Chain 3

4 Strategic Headaches Visibility Cost Compliance Efficiency Quality 4

5 Traditional Process vs. Best Practice P2P Create Contract (MSA) Supplier Submits Invoice Customer Approves Invoice Occurs multiple times annually Create SOW (rates, budgets, cost centers) Supplier Submits Workers Supplier Submits Service Receipt Customer Approves Service Receipt Fieldglass Auto Invoices for Supplier Benefits: Enforce the SOW Budget as a do not to exceed amount Enforce the MSA Budget as a do not to exceed amount Approval of funds happens before the service is delivered (not after) Provide forecasting data Provide accurate accruals at the cost center level Track workers, ensure proper credentials & licenses, enforce on/off boarding processes Equipment Tracking with on boarding processes Tracking of time sheets, fatigue management, exposure hours Provide level of effort against fixed price bids 5

6 Typical Process Flow: Contingent Labour Procure Engage Pay Hiring mgr. Create job posting Interview candidates Create work order Approve time & expense Approver Approve job posting Programme office Distribute job posting Shortlist candidates Manage onboarding Export invoices to A/P Suppliers Submit candidates Accept work order Invoice time & expense Worker Submit time & expense 6

7 Time Sheet Approval View real time spend information when approving time How do we ensure transactions are properly vetted and approved? (Financial Audit) 7

8 Typical Process Flow: Services Procure Multi-bid Engage & Pay Statement of Work Contract mgr. Create Multi-Bid Evaluate responses & award Create SOW Manage Onboarding Approve completed transactions PMO/ Approver Review Multi-Bid (if needed) Negotiate SOW Approve SOW Export invoices to A/P Suppliers Submit responses Accept SOW Mark work as complete Submit invoice Worker Submit time & expense 8

9 Typical Process Flow: Worker Profile Tracking Worker Engagement Hiring Manager PMO/ Approver Create Worker Profile Manage Onboarding Validate & Manage Worker Profiles Manage Onboarding How can we automate access to our networks and buildings? (Security) Supplier Worker *Hour/WO/Spend 9

10 Master Worker Record How do we mitigate risk of codeployment? (Legal business partner) Tracks all Start/End Dates across all assignments & calculate total duration and gaps (calendar days) One row displayed for each assignment (Contingent Worker, SOW Worker, Profile Worker, etc ) The final row displays: Total Duration of Days Worked Excluding Gaps 10

11 Timeline Fully AWD-compliant program launched April 1st 2015 Fall 2015 NOV started with their first Downsizing round The number of CWs has decreased with almost 100% since go live Program implementation commenced in the fall of 2014 Approx.160 suppliers were identified as potentially in scope Approx. 100 suppliers were onboarded Approx. 700 workers were transitioned into Fieldglass More than 400 Job Titles were identified and made into a Job Catalogue with Corresponding rate cards The PMO team decreased from 5 to 1 worker since Go live

12 Nordic Wrap-up 2015 Sweden Total Suppliers onboarded: ~ (billing), 257 (with worker), 79 (p. worker) Suppliers billing in SEK: 264 Norway Total Suppliers onboarded: ~ (billing), 95 (with worker), 34 (p.worker) Suppliers billing in NOK: 100 Denmark Total Suppliers onboarded:~ (billing), 38 (with worker), 33 (p. worker) Suppliers billing in DKK: 14 Finland Total Suppliers onboarded: ~ (billing), 25 (with worker), 34 (p.worker) Excess of 6b invoiced* ~ suppliers onboarded. *invoiced currencies: SEK, NOK, EUR, USD 12

13 Contact information: Johan Söderström SAP-Fieldglass +46 (0) SAP SE or an SAP affiliate company. All rights reserved. Internal 13

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