Project Management. For the Unofficial Project Manager. Presented by: Chrissy Scivicque Author, The Proactive Professional

Transcription

1 Project Management For the Unofficial Project Manager Presented by: Chrissy Scivicque Author, The Proactive Professional

2 Learning Objectives Distinguish a project from other operational activities. Understand the unique terminology used in project management. Utilize the 5-phase project management methodology. Apply proven strategies to manage people and processes to ensure goals are met.

3

4 Formal Project Managers The Project Management Institute (PMI) Project Management Professional (PMP)

5 What qualities make a GREAT Project Manager? Organized! Excellent Communicator! Proactive! Effective Time Manager! Diligent with Follow-Up!

6 People SUCCESS Process

7 What percentage of your work is project-based? Average

8

9

10 Fixed time frame. Temporary by nature. Specific pre-defined purpose. Distinct results. High impact/risk. Multi-step. Interconnected tasks. Require involvement of others. Ongoing time frame. More routine and operational in nature. Limited impact/risk. Single step. Completed by one person.

11 Project Owner The person who initiates or sponsors the project and defines high-level requirements. Project Manager Manages all aspects of the project to successful completion. Leads and coordinates efforts of the team. Responsible for meeting stated objectives and constraints. Project Team The people who execute tasks as directed by the Project Manager. Stakeholder The people impacted by the outcome of the project.

12 Deliverables Scope The specific, tangible outcomes produced as a result of the project. The goals and parameters of a project.

13 Project Success or Failure Was the project completed? Was the project completed on (or under) budget? Was the project completed on time? Did the project meet the original goal or stated business objective?

14 Common Problems Lack of process Scope creep or change Failure of others to do their part Budget or time underestimation

15 Initiating Closing Planning Monitoring & Controlling Executing

16 Initiating Define scope. Define deliverables. Establish requirements. Identify owners, stakeholders, team members.

17 Planning Define specific tasks. Establish phases or milestones. Collect, organize and prioritize tasks. Set time estimates. Establish order of execution.

18 Order of Execution Precedent Task: Must be completed BEFORE another one can be done. Dependent Task: Can only be completed AFTER another one is done. Concurrent Task: Can be done at the same time.

19 Executing Assign tasks. Communicate constraints and responsibilities. Make direct requests and verify agreement. Document communication.

20 Direct Authority vs. Indirect Authority

21 Monitoring & Controlling Ensure team is on target. Hold formal project meetings. Engage in informal communication. Request regular status updates. Share information and documentation.

22 Closing Verify established outcomes were achieved. Fix problems. Evaluate final results. Celebrate, thank and reward the team.

23 YOUR TOOLS

24

25 Gantt Chart

26 Be Proactive!

27 Chrissy Scivicque The Proactive Professional: How to Stop Playing Catch Up and Start Getting Ahead at Work (and In Life)